Administrative Assistant Resume Torrington, CT - Hire IT People

Objective

To obtain a position in an office that utilizes my skills and background experience.

Experience

6/2010-6/2011 Confidential, Torrington, CT
Administrative Assistant

In charge of all project accounts receivable and payable; billings, invoices and monthly pay requisitions for trades and vendors. Create and edit purchase orders, and Change Orders for subcontractors.
Prepare and maintain project expense, budget and monthly owner’s reports, maintain all documentation control filing system.
Create and maintain project spreadsheets for vendors and trades daily time and materials for invoices and change orders for changes in the project.
Entered data for reports, production items, shipping, and inventory. Maintained computerized inventory of all parts, supplies, and products. Helped plan and organize company functions. Covered the telephone and represented the company in a professional and businesslike manner.

9/2006-10/2009 Confidential, Kensington, CT
Project Coordinator
Assist with project management, design task for a software application project, do and coordinate meeting minute’s notes for Contractors and Owners, create and edit key documents.
Work under direction of Project Manager, Assist with special projects as needed, general file keeping duties, Maintain files and project plans.
Made administrative and procedural decisions and judgment on sensitive, confidential issues, diligently maintain and update site data and project status in a database for tracking and reporting, create monthly reports for project team and clients, and compile site close-out packages and audit for content and completeness.
Provide administrative support for Project Manager, superintendent and Project Engineer including facilitating project meetings, creating project documentation, and status reports.
Produce and distribute a variety of reports, coordinate team and customer meetings, maintain project timelines, and perform other duties as assigned.

6/2004-8/2005 Confidential, Hartford, CT
Administrative Assistant
Prepare and coordinate expense accounts, answering calls and directing to appropriate party, distributing faxes and mail to the directing party.
Meeting and greeting visitors, maintain accurate filing system and record keeping. Assist in scheduling and organizing meetings and specials events print and distribute reports on a regular basis, handles travel arrangements for the CEO and VP Marketing including researching options, preparing itineraries and multiple travel changes.
Print and edit employee’s time sheets, in charge of employee’s orientation and paper work and adding employee in the database. Calculate and fill out employee’s benefits.
Maintain billing and orders expenses help Project Manager with other expenses and accounts.
Help Marketing assistant with phone calls, timelines, pipelines and accounts for vendor and customers. Also with products research, pharmaceuticals companies and data entry in ACT for new consumers and vendors. Editing and preparing presentations and accounts.

11/2002-6/2004 Confidential, New Britain, CT
Administrative Assistant
Prepare and edit expense accounts for the Tour and Travel Dept, maintain files and key documents. Prepare and edit packages for Tour and Travel Dept.
Promoting the company by making flyers, booklets, and planning events. Edit and rewrite travel presentations and pamphlets for customers. Designing travel packages for different customers.
Scheduling and booking reservations for travel customers help travel agents with their projects. Go tour guiding with customers as needed. Help in other areas of the company when needed.
Administrative assistant for the Human Resources Dept. such as phone coverage, making new employee orientation package, set up interviews, job postings memos and assist in other projects as need it.
Maintain Tour and Travel Dept files, brochures and pamphlets for future reverences. Tour guides for the dept as need it.

Education

Certificate in Office Information Systems

Skills

Advance knowledge in Word, Excel, PowerPoint, and Outlook. Knowledge in ACT and Expedition Construction software, Human Resources, Payroll, Advertising (brochures, flyers and pamphlets), Marketing (product research and organization), Presentations, Good verbal and communications skills, Data Entry and Customer Service.

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Administrative Assistant Resume

Torrington, CT

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