PROFESSIONAL EXPERIENCE

Salesforce 

Responsibilities:

• Ensure guests are properly signed into the Visitor Management System; assign temporary badges as required
• Complete a daily check of temporary access cards. Ensure all cards are accounted for and returned daily; maintain an electronic list of access cards assigned to staff, providing lost or damaged access card numbers to the security team for cancellation.
• Help direct visiting employees and executives to hotel seating and conference rooms.
• Log in all vendor visits to ensure Vendor Badges are distributed correctly
• Assist Supervisor, Guest Services as needed with various projects
• Respond to and follow up on all incoming emails and instant messages in a timely and efficient manner
• Sign for and receive FedEx/UPS/Courier packages; notify/distribute to employees
• Process all outgoing UPS/FedEx shipping
• Notify staff of visitors, candidates, customer meetings, etc.
• Book conference rooms for employees under las minute circumstances
• Assist with placing food orders as requested for team members
• Open, sort, and distribute incoming correspondence including mail, faxes and voicemails

Confidential

Temporary Administrative Assistant for Confidential in Chantilly, VA.

Responsibilities:

• Setup assignments in JobBook for Engineers
• Review Engineer Reports for grammatical and other errors before sending to Clients
• Invoice Engineer and other Invoices through JobBook
• Answer and transfer calls
• Greet visitors
• Accept and sign for incoming packages
• Open and deliver mail
• Handle important information regarding Insurance Claims

Confidential

Receptionist, Fairfax, VA.

Responsibilities:

• Answering phones
• Greeting Visitors
• Keeping reception area clean
• Accepting and signing for packages
• Opening and distributing mail

Confidential 

Responsibilities:

• Perform clerical duties such as filing, copying, and collating documents.
• Answer telephone calls and respond to general inquiries for the legal department.
• Screen and route mail and correspondence for legal department.
• Manage General Counsel’s calendar.
• Arrange meetings, department events, travel plans and itineraries.
• Manage processing of Invoices for legal services using Case Track.
• Manage Legal Team’s expenses using Concur.
• Gather documents and other information for Subpoenas as needed.
• Submit documents for signature through Docusign
• Other duties assigned by General Counsel.

Confidential

Responsibilities:

• Draft Sales Agent, Non - disclosure and Master Service Agreements.
• File Annual Corporate reports in states where company conducts business.
• Maintain Excel calendar of Board of Directors and Entity addresses.
• Draft Amendments for Sales Agent and Consulting Agreements.
• Draft Letters of Resignation, Board of Director changes and Letters of Acceptance.
• Fill out forms such as new vendor request, and PTS annual questionnaire.
• Follow up with vendors, customers and other employees worldwide with questions or concerns.
• Fill out purchase request forms using company online system to pay outside counsel.
• Support three other Legal Team members and set up bi-weekly team call meetings.
• File, scan, copy and email documents to in-house legal team as well as International employees.
• Research subjects for the legal team using the Internet.
• Maintain sensitive and confidential files such as Lease/Consulting Agreements, and DOJ/FBI files.
• Conduct day-to-day legal tasks using Outlook, Excel, Word and some PowerPoint.

Confidential, Fairfax, Virginia

Responsibilities:

• Utilizing Microsoft Word, Excel and Outlook to perform daily administrative tasks
• Review Resident’s Daily Log and enter information into computer system and verify accuracy
• Greet visitors, family members and health professionals entering the facility
• Answer visitor questions and provide direction with pleasant and professional demeanor
• Trusted with secure access to resident personal and health information when required
• Trusted and requested by management to fill in at two other branch locations
• Participate in monthly company meetings and provide input on issues and improvements
• Accept and record payment into cash log and deposit payments into payment box
• Deliver mail to residents, review facility mail and deliver to intended recipient
• Provided administrative tasks, make copies and sends faxes on daily basis
• Operate and answer multi-line phone system and direct in-bound calls to proper department
• Manage resident requests such as menu changes, maintenance requests, and calls to family
• Manage and maintain front desk area, lobby, and assist other departments when asked

Personal Assistant VA

Responsibilities:

• Manage household responsibilities, manage family calendars, run errands, mail packages
• Organizing and planning family and school activities
• Managed budget for children’s activities, answer phones, screen calls, take messages, make referrals
• Supervised four or more children during afterschool and home activities
• Organized children and family activities with neighbors such as play dates and birthday parties
• Organized community activities with neighbors such as car washes and bake sales