PROFESSIONAL EXPERIENCE

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PROFESSIONAL EXPERIENCE

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Administrative assistant that provides both assistance and guidance to the completion of routine to complex tasks with little to no supervision for general office and program support to the Division.
• Directly supports many functions and business areas including, facilities management, human resources and general administrative support.
• Coordinates and sometimes attends meetings, conferences and off sites upon request. Responsible for gathering together material or briefing books for use during the meeting.
• Scanned and documented letters and memorandum for staff

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Set - up conference calls and meetings
• Responded to e-mails, order and distribute equipment
• Processes invoices and updating the staff matrix
• Assisted others in various tasks

Executive Administrative Assistant

Confidential, Arlington, VA

Responsibilities:

• Administrative assistant that provides both assistance and guidance to the completion of routine to complex tasks with little to no supervision for general office and program support to the Division.
• Directly supports many functions and business areas including, facilities management, human resources and general administrative support.
• Covered other Executive Assistants in the Deputy Asst. Secretary's (DAS) office.
• Maintains daily office process by coordinating senior management team’s calendar, conference room schedules.
• Monitors e-mails and telephone, distributes and opens mail for the senior management team to ensure the smooth operation of the office.
• Independently makes travel arrangements for the senior management team and others, passports and visa request, plane, hotel and car reservations and completing or giving guidance on travel accounts.
• Draft to FINAL form Visa letter approvals.
• Prepares, coordinates and monitors correspondence with the office(s) at the destination point(s) and sending clearances.
• Coordinates and sometimes attends meetings, conferences and off sites upon request.
• Responsible for gathering together material or briefing books for use during the meeting.
• Prepares, proofreads and edits out-going correspondence for format and content for signature.
• Provides support and coordination to new employees and other individuals as appropriate, which includes but not limited to setting-up office space, ordering equipment and submitting badges upon request.
• Escorting visitors to and from meetings.
• Maintains an efficient environment to include arranging repairs of office equipment and/or participating in the planning of new software or databases.
• Scanned and documented letters and memorandum for staff.

Executive Assistant

Confidential

Responsibilities:

• Maintains daily office process by coordinating senior management team’s calendars, conference room schedules, and team morale building activities across the directorate (holiday celebrations, appreciation lunches, All-Hands, hall and farewells).
• Monitors e-mail and telephones, distributes and opens mail for the senior management team to ensure the smooth operation of the office.
• Coordinates and sometimes attends meetings, conferences, and off sites upon request, taking minutes and/or recording action items and other pertinent information.
• Responsible for gathering together material or briefing books for use during the meeting.
• Prepares, proofreads and edits out-going correspondence for signature.
• Reviews, coordinates and supports documents (hard and soft copy) for format and content to ensure a smooth flow of paperwork and best use of resources.
• Provides support and coordination to new employees and other individuals as appropriate, which includes but not limited to, setting-up office space, ordering equipment and submitting badges upon request.
• Maintains an efficient environment to include arranging for repairs of office equipment and/or participating in the planning of new software or databases.
• Scanned and documented letters and memorandum for staff.

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Set-up Conference calls and meetings.
• Respond to e-mails, order and distribute equipment.
• Process invoices and updating the staff matrix.
• Scanned and documented letters and memorandum for staff.
• Assisted others in various tasks.

Office Manager

Confidential, MD

Responsibilities:

• Set-up Conference calls and meetings.
• Respond to e-mails, order and distribute equipment.
• Process invoices and updating the staff matrix.
• Scanned and documented letters and memorandum for staff.
• Assisted others in various tasks.

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Administrative assistant that provides both assistance and guidance to the completion of routine to complex tasks with little to no supervision for general office and program support to the Division.
• Directly supports many functions and business areas including, facilities management, human resources and general administrative support.
• Maintains daily office process by coordinating senior management team’s calendars, conference room schedules, and team morale building activities across the directorate (holiday celebrations, appreciation lunches, All-Hands, hall and farewells).
• Monitors e-mail and telephones, distributes and opens mail for the senior management team to ensure the smooth operation of the office.
• Setting up VTC'S.
• Independently makes travel arrangements for the senior management team and others on an ad hoc basis including passports and visa request, plane, hotel and car reservations, and completing or giving guidance on travel accounts.
• Prepares, coordinates and monitors correspondence with the office(s) at the destination point(s) and other offices involved in subject travel. Sends clearance certificates as required.
• Coordinates and sometimes attends meetings, conferences, and off sites upon request, taking minutes and/or recording action items and other pertinent information.
• Responsible for gathering together material or briefing books for use during the meeting.
• Prepares, proofreads and edits out-going correspondence for signature. Reviews, coordinates and supports documents (hard and soft copy) for format and content to ensure a smooth flow of paperwork and best use of resources.
• Provides support and coordination to new employees and other individuals as appropriate, which includes but not limited to, setting-up office space, ordering equipment and submitting badges upon request.
• Maintains an efficient environment to include arranging for repairs of office equipment and/or participating in the planning of new software or databases.
• Scanned and documented letters and memorandum for staff.

Administrative Assistant

Confidential, Crystal City, VA

Responsibilities:

• Maintains daily office process by coordinating conference room schedules.
• Monitors e-mail and telephones, distributes and opens mail for the senior management team to ensure the smooth operation of the office.
• Coordinates off-sites upon request, taking minutes and/or recording action items and other pertinent information.
• Responsible for gathering together material or briefing books for use during the meetings.
• Prepares, proofreads and edits out-going correspondence for signature.
• Reviews, coordinates and supports documents(hard and soft copy) for format and content to ensure a smooth flow of paperwork and best use of resources.
• Scanned and documented letters and memorandum for staff.
• Meet and coordinated with staff of information to be used for the National Security Personnel System (NSPS).
• Escorted unclear personnel to public meetings held at the Pentagon to discuss issues with NSPS.

Administrative Assistant

Confidential, Arlington, VA

Responsibilities:

• Administrative assistant that provides both assistance and guidance to the completion of routine to complex tasks with little to no supervision for general office and program support to the Division Chief and Front Office DS, Facilities Security Division.
• Directly supports many functions and business areas including, facilities management, human resources and general administrative support.
• Maintains daily office process by coordinating Senior Management team's calendar, conference rooms schedules and team morale building activities across the Directorate (holiday celebrations, appreciation lunches, All-Hands, hall and farewells).
• Maintains Time and Attendance.
• Monitors e-mail and telephones, distributes and opens mail for the Senior Management team to ensure the smooth operations of the office.
• Independently makes Travel arrangements for the Senior Management team and others on an ad hoc basis including Passports and Visa request, plane, hotel and car reservations and completing or giving guidance on travel accounts.
• Prepares, coordinates and monitors correspondence with the office(s) at the destination point(s) and other offices involved in subject to travel.
• Sends clearance certificates as required.
• Coordinates and sometimes attend meetings, conferences and off sites upon request, taking minutes and/or recording action items and other pertinent information.
• Responsible for preparation of briefings, meeting notes and other documentation in support of office.
• Provides support and coordination for new employees and other individuals as appropriate, which includes but not limited to: setting-up office space, ordering equipment and submitting badges upon request.
• Maintains an efficient environment to include arranging for repairs of office equipment and/or participating in the planning of new software or database.
• Assisted Budget Analyst in various issues for the office.
• Managed four (4) Interns.
• Assigned as Media Technician in support of the Smart Badge project.
• Issued Smart Badges and verified forms.
• Entered information to Smart Badge database.
• Printed Smart Badges for employees of the State Department.
• Provided support for the on-site office and field operations.
• Processed invoices and updated the staff matrix.
• Assisted others in various tasks.

Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Set-up conference calls and meetings.
• Responded to e-mails, order and distribute equipment.
• Processes invoices and updating the staff matrix.
• Assisted others in various tasks.

Administrative Assistant

Confidential, San Diego, CA

Responsibilities:

• Administrative assistant that provides both assistance and guidance to the completion of routine to complex tasks with little to no supervision for general office and program support to the Front Office.
• Directly supports many functions and business areas including, facilities management, human resources and general administrative support.
• Maintains daily office process by coordinating senior management team’s calendars, conference room schedules, and team morale building activities across the directorate (holiday celebrations, appreciation lunches, All-Hands, hall and farewells).
• Monitors e-mail and telephones, distributes and opens mail for the senior management team to ensure the smooth operation of the office.
• Independently makes travel arrangements for the senior management team and others on an ad hoc basis including passports and visa request, plane, hotel and car reservations, and completing or giving guidance on travel accounts.
• Prepares, coordinates and monitors correspondence with the office(s) at the destination point(s) and other offices involved in subject travel. Sends clearance certificates as required and FITREPs.
• Coordinates and sometimes attends meetings, conferences, and off sites upon request, taking minutes and/or recording action items and other pertinent information.
• Responsible for gathering together material or briefing books for use during the meeting.
• Maintained time and attendance.
• Provides support and coordination to new employees and other individuals as appropriate, which includes but not limited to, setting-up office space, ordering equipment and submitting badges upon request.
• Maintains an efficient environment to include arranging for repairs of office equipment and/or participating in the planning of new software or databases.
• Conducted Property inventory for the office.
• Assisted budget analyst in various issues for the office.

Office Assistant

Confidential, Crystal City, VA

Responsibilities:

• Maintains daily office process by coordinating senior management team’s calendars, conference room schedules, and team morale building activities across the directorate (holiday celebrations, appreciation lunches, All-Hands, hall and farewells).
• Maintained time and attendance.
• Provides support and coordination to new employees and other individuals as appropriate, which includes but not limited to, setting-up office space, ordering equipment and submitting badges upon request.
• Maintains an efficient environment to include arranging for repairs of office equipment and/or participating in the planning of new software or databases.
• Assisted budget analyst in various issues for the office.

Office Assistant

Confidential, Crystal City, VA

Responsibilities:

• Maintains daily office process by coordinating senior management team’s calendars, conference room schedules, and team morale building activities across the directorate (holiday celebrations, appreciation lunches, All-Hands, hall and farewells).
• Maintained time and attendance.
• Provides support and coordination to new employees and other individuals as appropriate, which includes but not limited to setting-up office space, ordering equipment and submitting badges upon request.
• Maintains an efficient environment to include arranging for repairs of office equipment and/or participating in the planning of new software or databases.
• Assisted Budget Analyst in various issues for the office.