SUMMARY:

Accomplished Administrative Assistant with over 20 years of experience specializing in senior level administrative and operational support. Consummate professional recognized and valued for discretion, superior organizational skills and the ability to juggle and prioritize needs while ensuring speedy responses to operational concerns. Adept at handling unforeseen issues, and serving as a liaison to clients, internal staff and external partners.

TECHNICAL SKILLS:

• Windows 7 and 8
• Microsoft Windows 2010 (Word, Excel, PowerPoint, Access)
• Microsoft Outlook Lotus Notes
• JPAS DTS (Defense Travel Confidential )
• Typing (65 wpm)

PROFESSIONAL EXPERIENCE:

Confidential

Administrative Assistant

Responsibilities:

• Provide support on proposals including researching RFP requirements, coordinating proposal process, consolidating proposal input, assisting with publishing and submitting final products. Create and edit training presentations for Combat Confidential courses, and assist with operational and administrative support during course duration. Maintain and update calendar of upcoming events and provide additional support to leadership as needed.

Confidential

Administrative Assistant

Responsibilities:

• Supported both the EEO Manager and her staff along, with the Inspector General and his staff. Scheduled meetings and maintained calendar on a daily basis for EEO Manager; created and maintained files related to EEO or IG incidents; reviewed and tracked time for government employees weekly; coordinated documentation and acted as escort for visitors coming to Confidential Quantico Marine Base every day; ordered supplies and kept maintenance for all department copiers; ordered catering services, through Confidential vendors, for special events hosted by EEO; set up and assisted throughout the events held twice a month; created and maintained spreadsheets for records keeping and monthly reports on a daily basis; booked travel and submitted expense reports for the travel (2 to 3 times month); ordered special supplies for training classes given by EEO Manager; created and maintained all certificates to those attending the classes; searched and submitted critical information on government employees being promoted; and general office duties (typed correspondence, copied and filed).

Confidential

Document Scanner Specialist

Responsibilities:

• Scanned 50 to 150 files a day involved with WWII soldiers that died during active duty. Reviewed, prepared and determined which documents would be scanned based on set criteria. Trusted by Supervisor to transfer and move files between drives for team.

Confidential

Office Management Specialist

Responsibilities:

• Provided a variety of administrative support services for the Division Chief of Security Law Enforcement Training Division (SLTD), which also entailed providing administrative support for Director and Deputy Director and general support to other Diplomatic Security Training Center (DSTC) offices. Via telephone and through direct access to executive’s emails, read outgoing correspondence for executive approval and alerted writer to any conflicts or departures from policies or viewpoints and gave advice to resolve problems on a daily basis. In the absence of the Director or Deputy Director, ensured that requests for action or information were relayed to the appropriated staff member(s) as needed. Assisted students, officials, and visitors at the DSTC daily. Maintained office files, and was responsible for procurement of office supplies. Summarized content of incoming materials, gathered information on meetings, held once a week, to assist executives, coordinated new information with background office sources and drew attention to important issues or conflict. Scheduled use of executive conference room daily, directed callers appropriately. Drafted for signature, correspondence to include; letters, memos, telegrams and notes to other offices or agencies, while preparing briefing material. I employed applicable Department of State security standards and other procedures to protect National Security information.

Confidential

Administrative Assistant

Responsibilities:

• Coordinated and maintained client calendar and weekly activities; ensured schedules were feasible and efficient; scheduled business meetings; reserved conference rooms and performed tasks related to events such as any required catering services; scheduled travel for managers, employees and government clients, and submitted the Travel Authorizations to appropriate departments along with expense reports upon their return. Daily responsibilities included coordination of office documents such as letters, faxes, staff calendars and photocopied documents as necessary. Ensured documents were received by appropriate employees.

Executive /Administrative Assistant

Responsibilities:

• Worked various temporary assignments while searching for full time employment including providing administrative support to Facilities Security Officer and two Security Administrators; performed fingerprinting for clearance processing; created and maintained files entailing personal and confidential information; performed security checks at facilities with restrictions to assure no violations were occurring; and other general administrative tasks. Screened incoming calls; researched and responded to inquiries; routed calls to appropriate personnel as necessary; typed correspondence; greeted clients and provided visitor badges; ordered office supplies; researched information by internet, created spreadsheets, verified clearance information, scheduled conference rooms and other general administrative tasks

Confidential

Executive Assistant

Responsibilities:

• Supported two Deputy Assistant Directors of the Dept. of Homeland Security in the Domestic Nuclear Detection Office ( Confidential ). Daily responsibilities included answering phones, typing correspondence, scheduling meetings and preparing materials for meetings, booking travel and submitting expense reports. Created and maintained deliverable documents to assure timely responses to actions that needed to be executed; created spreadsheets for tracking deliverables.

Executive/Administrative Assistant

Responsibilities:

• Worked various temp assignments as Administrative Assistant while searching for full time employment.

Confidential,

Executive Assistant

Responsibilities:

• Supported ten (10) individuals including one (1) immediate Supervisor, five (5) Contract Specialists, and four (4) Financial Specialists. Worked on contract for the Risk Management Division (RMD) for Confidential and produced and maintained weekly/bi - weekly status reports. Created and modified PowerPoint presentations for briefings to RMD. Prepared expense reports, submitted timesheets, modified and maintained database, and acquired information from other databases used within Confidential contract.

Confidential

Executive Assistant

Responsibilities:

• Scheduled meetings and appointments on Outlook calendar daily; greeted clients; booked travel for C.VP and others as needed; typed various correspondence such as letters and forms, (for two to four executive officers); and performed multiple tasks related to corporate and federal programs. Responsible for registrations and submissions for membership certifications. Prepared, entered and submitted expense reports for various executive officers; set up and maintained division employee files entailing highly sensitive and confidential information; set up and organized conferences and conference calls and updated monthly reports for various contracts. Assisted marketing with editing and assembling bidding proposals. I assisted Accounts Receivables with collecting and entering payroll information (CostPoint)