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Information Management/documentation Lead Resume

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Houston, TX

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SUMMARY:

  • Information Management/Document Control Senior/Project Lead with 10+ years of EPC/EPCM experience in the Oil and Gas Industry in the management and coordination of the necessary processes, procedures and systems for accurate data and information management to include: Maintaining internal and external record management systems and Databases recording the origination and life cycle history of all project documentation, with both deliverable and none deliverable information.
  • Detail oriented, efficient and organized professional with extensive Information/Documentation Management (Document Control) experience, both local and international.
  • Possess strong analytical and problem solving skills with the ability to make well thought - out decisions - Highly trustworthy, Strong organizational skills - Resourceful in the completion of projects, effective at multi-tasking. I believe in GREAT customer service.
  • Former recipient of an “Exceptional Service Award" and “Total Quality Team Lead” nominee

TECHNICAL SKILLS:

Microsoft Office Suites, SharePoint, Lotus Notes, Digital File formats, PIMS, Livelink, PeopleSoft and Lascom (selected as a member of Company’s EDMS conversion team).

WORK HISTORY:

Confidential, Houston, TX

Information Management/Documentation Lead

Responsibilities:

  • Issued/published, recorded, distributed and transmitted documentation and comments both internally and externally in the required format
  • Ensured operation processes aligned with contract, procedures and quality system
  • Maintained and updated EDMS (SharePoint) system
  • Maintained all hardcopy master file media
  • Coordinated project set-up with client systems and/or site
  • Generated incoming and outgoing document transmittals and maintained transmittal registers
  • Maintained constant communication with stakeholders (Project Management, Engineering and Client)
  • Initiated and oversaw multiple location documentation review and approval process (Office and, Construction/Assembly site locations)
  • Processed all Change Orders, Request for Information and Variation Orders
  • Coordinated, stored and transmitted Procurement/Supply Chain documentation (Purchase Orders, Requisitions, Scope of Supply and Specifications) submitted to bidders
  • Provided framework and coordination of final data turnover
  • Prepared and maintained inactive documentation records for storage per schedule for records retention
  • Advised relevant users of all new and revised documentation
  • Attended Kickoff meetings (project and/or supplier/contractor)
  • Conducted random database audits of live documentation
  • Analyzed and generated reports related to project deliverables
  • Collected and maintained project team key performance indicators (KPIs)
  • Updated and maintained Master Document Register and Supplier Document Register (MDR/SDR)
  • Provided training to the project team in relation to document management tools
  • Assisted with streamline activities
  • Coordinated seconded staff

Confidential, Houston, TX

Senior Document Control Specialist - Project Lead

Responsibilities:

  • Setup and initialized project supplier, engineering, correspondence and reference documentation databases to include project distribution - Performed staff training for all live databases
  • Authored/co-authored and interpreted all project related document management procedures (Management, Turnover Plans, Final Data) and was responsible for execution of such
  • Quality checked, logged and transmitted documentation related to procurement, subcontract, supplier/vendor and engineering groups. Examples of such documents are, (PO) Purchase Order, (SC) Subcontract Orders, (MR) Material Requisitions, (CNs) Change Notices, (CAR) Corrective Action Requests, (RFI) Requests for Information, (TQ) Technical Queries, and (SR) Supply Requisitions with ID classification registry and upload
  • Prepared all mobilization wet service readiness materials for engineering staff mobilization, clients and subcontractors performing vessel effort ( Confidential and Confidential )
  • Attended weekly project team meetings, generated related progress and status reports for project management, assisted in streamline review
  • Fostered a close working relationship with Quality Assurance ensuring deficiencies were addressed in a proactive manner - All audits yielded Confidential - conducted random database audits
  • Managed (maintained, tracked and reported) client comments campaign
  • Developed and managed “one-off” process for exception documentation
  • Responsible for upload of all Project Lessons Learned
  • Copied and scanned documentation

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