SUMMARY:

• Provide excellent Customer Service and Administrative Assistant support for both military leadership and executive staff including but not limited to the Colonel, Lieutenant Colonel, Joint Chief of Staff, the Assistant Secretary and Deputy Assistant Secretary.
• Participate in regularly scheduled meetings (in person or by telephone) to provide updates on work in progress, discuss and resolve identified task order issues, and other matters which may arise during the period of performance.
• Computer expertise with proficiency in Microsoft Word, Excel, PowerPoint, OneNote, Outlook, Publisher, database management as well as one year of training and experience in the preparation of travel orders and travel vouchers using DTS (Defense Travel System). Ability to use general office equipment such as computer, copy machine, fax machine, calculator, etc.
• Ability to work and converse efficiently with all levels of colleagues, clients and other external contacts. Proven ability to coordinate and organize priorities to meet stringent deadlines
• Quick and willing to learn any new task.
• Able to type over 55 wpm.
• Highly skilled in greeting visitors, determining nature of business and directing to proper persons.
• Substantial knowledge of arranging travel schedules and reservation.

PROFESSIONAL EXPERIENCE:

Confidential, Washington, DC

Office Management Specialist

Responsibilities:

• Provide general administrative support for the finance divison at the Bureau of ATF (Alcohol, Tobacco, Firearms and Explosives);
• Enter travel authorizations, vouchers and credit card statements for reconciliation in UFMS (Unified Financial Management System).
• Update FISD tracking log with government vehicle fuel, mission travel, local travel, and office supply costs.
• Enter property information in the Sunflower database and update employee property cards.

Confidential, Rosslyn, VA

Office Management Specialist

Responsibilities:

• Provide general administrative support to the Division Chief, the Deputy Division Chief and the TIA (Threat Investigations and Analysis) office.
• Manages office resources and projects as directed by the Division Chief, to include use of conference facilities, maintenance of office equipment, management of fleet records and issuance of assigned equipment.
• Perform primary Time and Attendance for (TIA)Threat Investigation and Analysis employees.
• Responsible for information entry and extraction from internal and external counterintelligence databases, and final reporting of those results to Post.
• Work closely with the Special Agent and Administrative Staff in the course of fulfilling daily duties.
• Maintain the call volumes of secured and non - secured communication lines, including telephonic, data and facsimile.
• Provide administrative support for status reports, briefing presentations and special projects.
• Maintain logs of information and personnel to ensure a high level of office security for employees and visitors.
• Maintain files of sensitive and classified documents and posting changes to required materials.

Confidential, Falls Church, VA

Administrative Officer

Responsibilities:

• Provided Administrative, technical, and analytical support for the Performance Triad Task Force at the Office of the Surgeon General.
• Prepare travel vouchers and travel orders using the Defense Travel System (DTS).
• Assisted in daily operations and the planning and conduct of special events and activities; preparation of correspondence and maintenance of files and records.
• Recorded meeting minutes using Microsoft OneNote.
• Planned, coordinated, facilitated, and supported the execution of virtual and in person meetings focused on any ongoing topics and issues.
• Managed the System for Health Director’s calendar on a daily basis.
• Consolidated reports and managed staffing actions via SharePoint.

Confidential, Washington, DC

Administrative Assistant

Responsibilities:

• Managed VETS (Veterans Employment and Training Services) front office.
• Prepared Assistant Secretary and Deputy Assistant Secretary’s schedule, travel, security clearance preparations for White House and Capitol Hill Testimonies, media clearances, conferences and speaking engagements.
• Scheduled and plans calendar events and speaking engagements for Chief of Staff, Deputy Directors and Directors in the VETS Department.
• Received telephone calls; give routine and non-routine information, answer questions and direct calls and visitors to appropriate person or office.
• Prepared the Assistant Secretary for his meetings by putting together a Pre-Brief book which includes, but is not limited to agendas, talking points, and biographies.
• Prepared and coordinated travel orders and itineraries to include reservations for transportation and accommodations.

Confidential, Washington, DC

Administrative Assistant

Responsibilities:

• Worked closely with the Finance Unit on a daily basis assisting in the implementation of the automation requisition tool currently under development in the Enterprise Process Automation System (EPAS).
• Provided assistance with day to day data entry for ASAPU while receiving training on both elements of the Confidential ’s procurement processes and capabilities and processes involved with the EPAS.
• Provided assistance for the Criminal, Cyber, Response and Services Contracts Unit (CCRSCU).

Confidential, Washington, DC

Administrative Assistant

Responsibilities:

• Consolidated weekly and monthly reports for Information Technology Unit.
• Updated On Call Duty Rosters for Network Operations, Service Desk, Application Operations, and Security Operation team members.
• Responsible for taking meeting minutes for Network Operations Leadership and Configuration Management meetings.

Confidential, Arlington, VA

Administrative Assistant II

Responsibilities:

• Responsible for providing administrative and project support to one support unit, one technology unit and one operational unit.
• Assisted in the coordination of in-processing of new contractors and new government personnel within the entire division. Routed new hired folders for various units for signatures and security accesses.
• In charge of conference room database: scheduling, re-scheduling, and canceling meetings via Microsoft Outlook.
• Maintained seating chart and Phone Directory for space coordination.
• Maintained calendars for the Unit Chief Managers.
• Serve as backup in the absence of the Executive Assistant and Senior Administrative Assistant which included but not limited to handling the incoming calls for the Director of the entire division and performing other clerical duties for other units.

Confidential, Alexandria, VA

Documentation Specialist

Responsibilities:

• Reviewed 25 year old historical Army records for declassification, exemption, or referral to other Federal Agencies.
• Insured all Restricted Data/Formerly Restricted Data (nuclear) is identified and protected.

Confidential, Mclean, VA

Contract Assistant

Responsibilities:

• Assisted with full range of procurement and administration activities associated with subcontracting.
• Maintained subcontract files in accordance with established company procedures.
• Responsible for subcontracting request including solicitation, preparation, negotiation and issuance of change orders/modifications, purchases and subcontracts.

Confidential, Arlington, VA

Procurement Assistant

Responsibilities:

• Participated in Department of Housing and Urban Development (HUD) comprehensive information service (forms, handbooks and guidebooks) database (HUDCLIPS) conversion effort.
• Assisted in organizing files and other corporate documents.
• Prepared correspondence and contract /grants for the Contracting Officer’s signature.

Confidential, Washington, DC

Secretary II

Responsibilities:

• Served as secretary to the Chief, Pre-Employment Security Division, at the Confidential .
• Reviewed and logged security cases into the PETS (Pre-Employment Tracking System) security database.
• Scanned Federal Investigative Service SF 87A Fingerprint Chart cards to assist Confidential in processing criminal background checks to determine applicant and contractor suitability for Government positions and/or granting security clearance.
• Copied and filed required paperwork such as fingerprint results and waivers specifically for government records.
• Distributed remaining documents such as SF 52 and SF 86, 85 or 85P to DOJ districts.
• Divided, examined, and categorized security cases and returned appropriate paperwork to originating districts.

Confidential, Washington, DC

Administrative Assistant

Responsibilities:

• Performed various administrative assistant activities for Department of Transportation such as preparing routine correspondence, entering data into the database using FAA (Federal Aviation Administrative) ITS (Invoice Tracking System) database and generating simple spreadsheets at the Department of Transportation.
• Proofed and edited documents to ensure correct grammar, spelling, and format. Created and maintained office files.
• Performed other duties as assigned, including sorting and prioritizing incoming mail, photocopying, and providing backup support to the front desk receptionist.
• Answered phones professionally and forwarded messages to the FAA (Federal Aviation Administration) staff.