TECHNICAL SKILLS:

Skills: Typing 50 WPM MicroSoft Word - Expert Outlook-Expert Powerpoint—Expert Adobe - Expert Excel- Intermediate Access- basic

Database Knowledge: PeopleSoft HRIS DCPS TWMS JPAS Confidential Abacus iCAT TOMS iCOMS SupDesk AIM VSB DMP TREND SAP

EXPERIENCE:

Administrative Assistant

Confidential

Responsibilities:

• Responsible for the Corporate administrative support to Confidential ’s territorial branches which consisted of all 50 states to include Confidential and Puerto Rico.
• Administrative taskings were the daily printing, compiling and mailing of 750 - 900 Sales Order Invoices, the daily processing of 75-100 Bid Award Assistance/Profleet/Landscape claims and ensuring daily Credit Approvals for Confidential Warehouse
• Held Orders were completed in accordance with the strict imposed deadlines

Salvage Coordinator

Confidential

Responsibilities:

• Responsible for processing unallocated claims for the entire Central Region

Administrative Assistant

Confidential, Norfolk, VA

Responsibilities:

• Solely provides administrative support for Engineering Division, Production/Planning Code 962 (65 personnel). Performs data management of all Code 962 Automated Work Requests (AWRs) 800+/monthly
• Individually processes all Code 962 Ship Check, Accepted and Rejected packages using the EPD Database; responsible for keeping database current and up-to-date
• On a daily basis, responsible to the Branch Head for maintaining, updating and producing a report on the status of Deployers, INSURV, CNO, CMAV and Closeout ships for daily Production meeting
• Reviews, edits and finalizes Individual Performance Appraisals and Reference Checks for Branch Head
• Maintains, tracks and files 100+ Ship Checks on a weekly basis. Also responsible for researching data/verifying status on New Work and Work Acceptance jobs
• Updates data daily for Branch Head via DPL and inputs CASREPS into meeting binder
• Responsible daily for the transferring of information from the Business Office on Accepted and Rejected jobs (2 Kilos) into Planning in Progress and Rejected status in the EPD database. Also works closely with Work Acceptance Office and Business Office to ensure completion of AWRs
• Personally developed and coordinated with the Business Office in implementing a new Ship Check and PIP report for ships in a Deployer, CNO or CMAV status. Reducing the production of the report from 6 hours to 8-10 minutes; drastically improving efficiency
• Personally developed a new filing system for Ship Checks for easier accessibility and reducing wasted man hours on locating existing Ship Checks
• Personally developed a Standard Operating Procedure (SOP) for the Engineering Division, Production/Planning Code 962 Administrative Assistant position
• Provides administrative support for Waterfront Operations within the Resource Management office. Routinely provides back up support for Code 300 front office during administrative absence
• Support services include primary timekeeping data entry (SupDesk) for 40 person division and secondary timekeeping for 79 person division for a civil service staff. Additionally, on standby for other timekeepers within the code during their absence
• Point of contact for Civilian of the Quarter submissions for Code 300 and responsible for the write-ups and distribution to Confidential Admin Officer

Order Coordinator

Confidential, Chesapeake, VA

Responsibilities:

• Provided operational and support services to the entire sales organization which included: inbound order desk for data/video/phone services for the entire Confidential, Northern VA and Confidential area, specialized inbound sales, call center overflow, specialized order/account processing, sales research, reporting and analysis, sales method and policy development, quota setting, credit compliance, inventory management, ad-hoc project management, merchandising of retail/third party sites and advertising inventory management.
• Also assisted the billing department in making calls to 1500 customers in order to streamline Cox’s remittance billing process

Test Administrator

Confidential, Fort Lee, VA

Responsibilities:

• Responsible for administering the Armed Services Vocational Aptitude Battery ( Confidential ) Enlistment Test sessions to determine individual qualifications for enlistment into military service either in written form or via computer
• Reviews applicant test admission form(s) prior to admittance for testing to ensure that only scheduled and authorized participants are admitted to the test site.
• Administers Student Test sessions at high schools and other educational institutions; such as colleges and occasionally conducts related special tests
• Adheres to common test administrative practices in accordance with DOD instructions and USMEPCOM manuals; instructs applicants on testing procedures and by starting, observing, timing the test or test segments
• Maintains test room control and decorum with the assistance of military recruiters who assist in maintaining student test session control and test security.
• Distributes and collects test material, answer sheets, and other test takers’ forms
• Maintains enlistment test booklets, student test booklets and Personal Digital Assistants (PDAs) at the local test site
• Safeguards test materials by applying security measures outlined in USMEPCOM Regulation 611-1

Full time Graduate Student

Confidential, Virginia Beach, VA

Responsibilities:

• Solely responsible for processing all incoming applications (on-line, walk-in, mailed and faxed) for Confidential Transit. Receive, print, sort and distribute applications received daily to proper department heads for review and selection of applicants for open jobs
• Entered and maintained all applicant job and personal data in PeopleSoft HRMS. Inputs, updates, retrieves and tracks applicant data and pre-employment information in PeopleSoft
• Creation of all personnel files and maintaining personnel file within the file room
• Responds by e-mail, phone and in person to questions from candidates and departments regarding recruitment status, personnel procedures; assists applicants with the application process, including on-line submission
• Assists with scheduling interviews for department managers and/or recruiters
• Provides administrative assistance to Department Head, Department Manager and Recruiters
• Assists and participates in HRT career fairs. Represents the agency at external career fairs and other recruitment efforts
• When preparing document for recruitments, ensures they are proofread and are error-free, and safeguards the confidentiality of documents and test results
• Develops reports to meet management requests and needs for the Organizational Development Department and maintains Organizational Development Departmental files

Evening Administrative Assistant

Confidential, Virginia Beach, VA

Responsibilities:

• Performs administrative/receptionist/customer service and bus driver duties within a non-profit childcare environment
• Meets and greets all incoming customers
• Performs bookkeeping and childcare enrollment duties; taking payments and writing receipts for childcare enrollment, makes emergency cards for child’s teacher and main desk, maintains a current childcare waiting list, maintains enrollment packages, helps provide potential parents with information and provides tours of the facility when needed

Analyst

Confidential, Norfolk, VA

Responsibilities:

• Performed administrative & customer service support to the Human Resources Department which serviced 900 personnel
• Processed/updated the maintenance of confidential associate human resources files and assisted with the timely processing of recruitment packages and other Human Resource-related paperwork
• Assisted with recruitment and/or generalist processes to include tasks related to scheduling interviews, offer packages, payment matters, etc
• Created Request for Personnel Actions (SF 52s) in the Defense Civilian Personnel Data System ( Confidential ) and collected, researched, monitored, checked for accuracy of Notification of Personnel Actions (SF50s) in the Total Workforce Management Services System (TWMS)
• Conducted employment verifications for personnel and managed the in-processing and out-processing of all command personnel; to include New Employee Orientation for new hires
• Prepared retirement packages, length of service and merit awards for Civil Service employees
• Responsible for the command’s Recruitment Status Report, which summarized the command’s overall recruitment/hiring quotas
• Assisted occasionally in HR matters pertaining to manpower and retention

Confidential Team Lead

Confidential, Norfolk, VA

Responsibilities:

• Responsible for R-Admin life-cycle support, software technical compatibility testing and trouble call resolution for Atlantic afloat and shore based commands
• Processed over 80 trouble calls and was an integral member of the Patriot based Confidential reconfiguration
• Wrote and drafted a Personnel Qualification Standards for Confidential journeyman and apprenticeship applicants and provided Confidential training to other divisional personnel
• Provided Confidential guidance and information for Afloat Training Command, Norfolk on a regular basis for their shore-based customers

Word Processor

Confidential, Norfolk, VA

Responsibilities:

• Provided sole administrative support for Department 21, Submarine Alteration/Installation Services and direct support to the Departmental Program Manager as well as the Certified Financial Officer. Provided administrative support for a 40 personnel team
• Responsible for all travel (local and international) on work to be performed all various submarines continental as well as trans-continental
• Provided charge numbers for timekeeping purposes for work provided to submarines on various contracts/delivery orders or existing bids
• Prepared and corrected Travel Authorization Requests and Travel and Business Expense Reports for liquidation of travel claims
• Prepared Visit Requests and Confidential (Common Access Card) Requests for traveling employees
• Responsible for Trip, Monthly Reports and End of Task Reports which were due within 10 days of contract expiration
• Wrote, edited and corrected some 40 resumes for Best Value Worksheets and Performance Worksheets based on awarded bid proposals
• Responsible for time card corrections, overtime and travel requests for existing contracts

Administrative Officer

Confidential, Portsmouth, VA

Responsibilities:

• Provided administrative support to a Branch Health Clinic consisting of 110 personnel
• Provided sole guidance on all command administrative matters including evaluations, awards, action correspondence, nomination packages and participated on various boards for Sailor of the Quarter, Career Development and Civilian of the Quarter
• Provided in-depth administrative counseling for promotions