Executive Assistant Resume Denver, CO - Hire IT People

OBJECTIVE:

Seeking an executive/administrative assistant position in an environment that will enable me to utilize my computer, organizational and customer service skills to enhance office efficiency and productivity.

AREAS OF EXPERTISE:

Excellent written and oral communication skills
Promotes teamwork, build relationships
Results oriented
Time management
Strategic thinker
Self starter / self - directed

TECHNICAL SKILLS:

MS Word / Outlook / Excel / PowerPoint
Visio
Typing - 55 wpm

PROFESSIONAL EXPERIENCE:

Confidential, Denver, CO

Executive Assistant

Responsibilities:

Provides senior level administrative support to the division Vice President.
Liaisons with ten internal department contacts to ensure administrative accountabilities are met.
Compile division information for monthly reports; staffs monthly division meetings as scheduled.
Track purchase orders and invoices and prepares reports as necessary.
Support travel needs of division and department heads as requested; prepare and submit expense and reimbursement reports.
Update Excel spreadsheets for consistency and compliance with new company standards.

Confidential, Greenwood Village, CO

Executive Assistant

Responsibilities:

Office and on-site facility manager.
Coordinated travel arrangements, maintained appointment calendars, arranged meetings and conferences, prepared travel expenditures.
Handled high volumes of communications; voicemail, email, employee, executive and customers.
Developed, implemented and managed processes for office supplies, office equipment and vendors. Managed supply-ordering program for company and home office locations.
Processed vendor invoices for payment.
Managed all incoming and outgoing office mail.
Data entry of employee information into Human Resource Information System (HRIS). Coordinated new hire offer letters, employment and benefits packages.
Interfaced with board members and board executive administrators, managed logistics for board meetings including preparation and distribution of materials.
Managed the receptionist function.

Confidential, Denver, CO

Executive Secretary

Responsibilities:

Managed the office as well as overseeing and ensuring the smooth flow of the daily operations and various projects.
Supervised administrative and front office staff of three. Coordinated schedules and delegated work assignments..
Human resource coordinator. Maintained personnel files for all employees. Composed job advertisements, screened resumes, extended employment offers, processed employee new hire and termination paperwork and exit interviews. Apprised employees on benefits, i.e. insurance, flexible spending accounts, 401K plans and COBRA insurance.

Confidential, Denver, CO

Administrative Associate

Responsibilities:

Created and managed a 3,500 customer database for division communications. The improved user-friendly system made access to the information and retrieval easier for the user.
Implemented an effective invoice tracking system to eliminate duplicate billing.
Managed division’s annual advertising expenditures up to $200,000 for compliance within allocated budgets.
Created a tracking system for new residential and business home start-ups to monitor purchases and usage of newly developed insulation products in the U.S. and Canada.
Event planner for the department’s annual company sponsored customer conferences and conventions. Developed effective partnerships with convention staff to accomplish a smooth process, which included site visits to convention locations.
Coordinated travel arrangements, meetings and conferences and maintained appointment calendars for division directors and managers.

Confidential, Denver, CO

Administrative Officer

Responsibilities:

Managed national Federal Emergency Management Agency (FEMA) program for metro area board of directors. Provided direct support to 60 not-for-profit agencies funded by FEMA for implementation and support of emergency food and shelter programs.
Maintained inventory controls over office equipment and supplies.

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Executive Assistant Resume

Denver, CO

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