SUMMARY:

• Office Management - Over 20 years of experience managing a variety of offices.
• Executive Assistant - Over 20 years of experience providing a full range of administrative support services to senior level executives and their staffs. Known as a volume producer who readily adapts to rapidly changing environments and priorities.
• Event Planner for all Company Functions - Executive Retreats, Town Hall Meetings, Board Meetings, Shareholders Meetings, Company Picnics, Holiday Parties and Community Service Days.
• Real Estate & Facility Management - Executed and organized corporate move of 300 employees.
• Facility Planning & Design - Manage all space planning, office expansion projects and interior design.
• Strong Organizational Skills - Demonstrate planning, controlling, organizing, problem solving and leadership skills.
• Strong Interpersonal Skills - Exceptional communication/interpersonal with all levels of management.
• Self Managed & Self Starter - Assertive, self-motivated, high energy and work well in fast paced environment.

TECHNICAL SKILLS:

Extremely proficient in: Microsoft Word & Excel, Outlook, Power Point, Access, Visio, Salesforce, Coupa and Concur.

PROFESSIONAL EXPERIENCE:

Confidential, Denver, Colorado

OFFICE MANAGER

Responsibilities:

• Manage overall facilities of corporate office, including tenant improvements, office moves, security, maintenance, office furniture, keys, and copiers. Oversee general esthetics of office, including organizing quarterly organization/cleaning efforts, stocking kitchen and supplies area, etc.
• Supervise and coordinate overall administrative activities for the Office Administration department, including direct supervision of Mail Room coordinator, Receptionist and other administrators as assigned. Approve expense reports in Concur for corporate credit card used for travel and company events.
• Manages all corporate contracts and vendor relationships, including offsite storage, cleaning services, copier maintenance, painters and maintenance providers.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Coordinate with IT to make sure office moves and technology infrastructure work together, conference rooms are properly equipped and working, security cameras and access points are maintained.
• Develops and manages facilities and office management budget, working with finance, accounting, and the talent development leadership.
• Manage building enhancements and renovations by evaluating facility needs, construction bids, and overseeing work performed by vendors and contractors.
• Coordinate “Activities Committee” group which brainstorms and arranges teambuilding activities for the global office, including but not limited to quarterly all-hands meetings, annual holiday parties, impromptu and monthly birthday celebrations.

Confidential, Denver, Colorado

OFFICE MANAGER & EXECUTIVE ASSISTANT

Responsibilities:

• Create procedures, standards and efficiencies in the daily operations of administrative staff and office in order to provide internal team members and external clients with superior client service and work product. Manage the day-to-day work and activities of administrative staff providing support as needed. Manage multiple projects simultaneously, meet deadlines, and prioritize assignments accordingly. Produce high quality, accurate work and demand the same of others. Confront and solve challenges with tact and professionalism. Manage and reconciling day-to-day operations of the office. P-Card expense reconciliations, managing controllable costs and processing invoices for payment. Prepare for and coordinate internal & external meetings. Coordinate all office events and activities. Manage the parking and office access security card processes. Manage and supervise four administrative assistants: flow of workload, PTO, training, mentoring, etc. Manage all office equipment needs (i.e. copier maintenance, faxes, postage machine, etc) and office vendors. Liaison to building property management (maintenance issues, communication, etc.). Facility Maintenance: carpet cleaning, purchase of appliances, maintain a safe and secure working environment. Create policies and procedures for office as well as contact person for personnel re: administrative/HR policies and procedures. Office orientation for new hires: I-9’s, new hire paperwork, policies and procedures, parking, supplies, audit bags, business cards, security cards and Eco passes. Manage domestic and international travel arrangements for Partners including car rental, airline and hotel accommodations. Prepare and process expense reports for Partners. Manage the approval process of all Coupa requisitions for the office.

Confidential, Denver, Colorado

OFFICE MANAGER & EXECUTIVE ASSISTANT

Responsibilities:

• This position acts as both a Personal Assistant and an Executive Administrative Assistant along with Office and HR Management. Duties include making domestic and complex international travel arrangements for individuals including car rental, airfare and hotel accommodations. Prepare and process expense reports and expense reconciliations. Drafting correspondence, prepare presentations, and coordinating meetings. Responsible for planning and preparing for Company functions including Board Meetings, Annual Meeting of Shareholders, Company Picnic, Holiday Party and yearly Manager’s Meeting. Manage schedules, prioritize and coordinate meetings, appointments and conference calls. Direct contact with Board members, shareholders and customers on behalf of Executives. Proactively relieves senior staff of many administrative details. Able to function independently, manage a diverse workload and meet short deadlines in a fast paced environment.
• HR Manager responsibilities included: Handle a variety of personal and confidential matters. Provided operational and advisory support to executive staff and management team. Interacted daily with individual employees, focusing especially on the areas of labor law compliance, employee relations, safety, workers compensation, payroll and recruitment. Developed specifications for new plans/modified existing plans to maintain the company’s competitive position in the labor market. Revised and reissued all communications material on benefits from time to time. Advised and counseled management and employees on existing benefits. Provided counseling to management staff on disciplinary actions ensuring consistency and adherence to company policies and procedures to include conflict mediations and investigations if necessary. Managed ongoing performance reviews for management and employees development.

Confidential, Highlands Ranch, Colorado

OFFICE MANAGER & EXECUTIVE ASSISTANT

Responsibilities:

• Provided full range of administrative support to high level executives handling demanding workload and consistently meeting tough deadlines. Maintain highly confidential files involving salary administrationperformance evaluation ratings, and organizational changes. Full control of CFO’s calendar. Schedule and rganize meetings/agendas, arrange travel and speaking events. Process invoices, check requisitions and expense reports. Extensive customer, vendor, media and Wall Street broker contact. Extensive contact with shareholders regarding investor relations inquiries. Organize and prepare presentations for Board and
• Annual Meetings. Facilities Management: Negotiate and review vendor contracts, service contracts, and building leases. Space and interior design planning. Create new office procedures.

Confidential, Englewood, Colorado

EXECUTIVE ASSISTANT

Responsibilities:

• Scheduling and coordinating Executive level meetings including business development and company board meetings. Able to function independently, manage a diverse work load and meet short deadlines in a fast paced, start up environment where very few policies and structure exists. Time management skills tested to the extreme supporting two key executives who are running a start up enterprise. This has included handling extremely confidential information and files. Make executive decisions and take action in the CEO and CFO's absence when required by time constraint or limited access to them. Exercise independent judgment within agreed upon limits. Act as an executive liaison between the CEO, CFO and departments within the company, as well as external industry and civic organizations. Responsible for managing executives calendars and travel arrangements. Plan and manage executive functions including Board and Annual Meetings, Recognition events, company picnic and Holiday party. Responsible for corporate petty cash and executive office finances. Negotiate pricing and terms for office services including: travel agencies, hotel accommodations and office supply vendors. Office Management of the front desk personnel; receptionist and administrative clerks.

Confidential, Englewood, Colorado

ADMINISTRATIVE SERVICES MANAGER & EXECUTIVE ASSISTANT

Responsibilities:

• Responsible for managing and coordinating functional office areas includes: corporate office supply, office equipment maintenance, off-site storage, office equipment rental and leasing, corporate printing, food vendors, manage front desk reception and clerical/administrative pool, mailroom/postal services and reconciling day to day problems. Single point of contact for personnel and administrative policies and procedures. Facilities management responsibilities include: managing a 60,000 sq.ft. Facility with 350 employees, lease negotiations, building maintenance, space planning, purchasing office and systems furniture. Oversee building security and maintenance of security system. Develop and manage departmental budget, create internal controls and policies to ensure compliance. Administer Company relocation assistance programs. Employee recruitment for administration areas and employee counseling, observe and evaluate performance of personnel. In charge of Employee Activity Committee Meetings and Events. Responsible for planning and preparing for Company functions including Board Meetings, Annual Meeting of ShareholdersCompany Picnic, Adult and Children's Holiday Party.