SUMMARY:

• Over ten years of experience in the administrative/clerical field
• Works efficiently with minimal guidance
• Highly capable of multi - tasking and completing assignments in a timely matter
• Works well with others and individually
• Highly dependable
• Handy with computers, explores to swiftly find answers to any unanswered problems
• Displays a strong work ethic in all situations
• Eager & Swift Learner
• Expertise in operation of all office Equipment
• Major application business areas include Data Entry, Computer Applications and Hardware
• (i.e. Microsoft Word, Publisher, Excel, and Power Point).
• Bilingual French/English

SKILLS:

• Proficient in Microsoft Office Suite 10 (MS Office Programs; Publisher, Word, Excel, Power Point), Adobe Professional Softwares, Computer Applications and Hardware
• Data Entry
• Correspondence (electronic/ written)
• Filing/Scanning/Copying
• Basic Knowledge of Tandberg and Polycom VCU systems
• Section 508 Accessibility Training/Experience (Adobe Professional, Word)
• Calendar Management /Scheduling
• Meeting / Event Planning
• Beginner’s Accounting/Budget Forecasting/ Bookkeeping
• Knowledge of Momentum (federal financial management system)
• Spoken/Written French (Intermediate)
• Guest/ Telephone Call Reception
• Supply Inventory
• Mail Correspondence Management
• Research Project Management/Assistance
• Knowledge of Macromedia Dream Weaver
• Knowledge of Drupal Web Design System
• Beginner’s Web Design
• Knowledge of Confidential (Federal Agency Travel Administrator)
• Travel Preparation
• Vendor/Client Service
• Contract/Purchase Order Requisition/Acquisition

SOFTWARE:

• Windows 10
• Microsoft Power Point
• Microsoft Publisher
• Microsoft Word
• Microsoft Outlook
• Bridgit
• Momentum Financial Systems
• Adobe Acrobat Professional, X Standard
• Microsoft Excel
• Macromedia Dream Weaver
• Documentum
• SharePoint
• Virtually There
• FPDS

PROFESSIONAL EXPERIENCE:

Requisitions Assistant/Administrative Assistant

Confidential, Washington, DC

Responsibilities:

• Provides clerical services to assist the Administrative Officer, Division Director and Service Chief English Division, South Sudan Project with the following work
• Within the Confidential financial system, Momentum.
• Sets up and maintains contractor and vendor files. Receives and reviews invoices for accuracy, checks funds available on individual orders, and prepares the invoices for the Contracting Officers Representative (COR) and Administrative Office (AO) signatures.
• Daily delivery of documents to the Finance Office, Human Resources Office and other offices within the IBB as needed.
• Works with AO, Division Managers, employees and contractors to put together supply orders, distribute the supplies and stock the several supply cabinets in the Division.
• Assists AO in preparing travel grants and reimbursement; as well as in updating and informing managers of budget status.
• Budget out and obligate funding for contractor pay.
• Prepare requests for office rent and other expenses for our overseas stringers, for our contracts office to make contracts.
• Communicate daily with managers, contracting officers, and contractors.
• Distribute mail and supplies.
• Prepare travel vouchers for the reimbursement of contractor expenses.
• Performs other duties as needed: makes photo copies, files documents, scans documents, answers phones, shreds outdated documents, distributes the mail, and assists Admin Officer, Division Director and Service Chiefs in whatever other capacity needed.

Confidential, Washington, DC

Administrative/office assistant

Responsibilities:

• Executes a variety of projects assignments using MS Word and MS Excel.
• Files documents, answered telephones, greets government officials and visitors, photocopy, collate, and assemble documents.
• Oversight and scheduling of Director’s calendar/conference room; sending out meeting request to all parties involved
• Prepare and process personnel items before submitting to HR.
• Handle and coordinate the processing of confidential information.
• Perform regular supply inventory and ordering for office staff and surrounding offices. Gather, compile, and ship materials for various conferences.
• Prepare and handle the Video Conference Unit during Senior Staff meeting broadcast across the country, often times including the laptop set up and Power Point demonstration of visiting speakers. Preparation of inter-office correspondence/memoranda and external documentation whenever necessary.
• Development of templates/forms for a variety of office actions. Process travel documents/arrangements (local/domestic/international travel authorization, vouchers, and trip itineraries), for employees (to include senior level executives) and invitational travelers, often multiple travelers at the same time.
• Process repayment of travel expenses through Confidential system.
• Assemble travel packages to include travel itineraries, agendas, maps, hotel information etc.
• Trains other employees in Confidential /travel processing. Primary contact in ordering supplies for front office.
• Execute and follow up on all ‘action’ assignments until completion.
• Principal contributor (updating and managing of) for our office website; for both internet and intranet pages around the Regions.
• Assemble, file and create binders containing all receipts for office expenses, separate them into categories and by programs the expenses were used for, and create charts in Excel to have on file in case of audit.
• Converts PDF files/documents to meet Section 508 standards.
• Served as office liaison for regional correspondence.
• Acquired knowledge of and put into use a wide variety of skills and computer programs, on the job.

Student Intern

Confidential, Washington, DC

Responsibilities:

• Aids Director & Staff in preparing correspondences, researching and entering data, perform various assignments using MS Word and MS Excel, file various documents, answered telephones, greet government officials and visitors, photocopy, collate, and assemble documents, gathering, compiling, and shipping materials for various conferences, and perform a varieties of assignments in accordance with the policy and procedures, to include travel documents, such as local trips, vouchers, and trip planning.
• Process travel arrangements for employees and invitational travelers, often multiple travelers at the same time.
• Perform regular supply inventory and ordering for office Process repayment of travel expenses through Confidential system.
• Trains other employees in Confidential /travel processing.

Student Intern

Confidential, Washington, DC

Responsibilities:

• Balanced work between two offices, responsibilities including data entry, filing, and typing correspondences, prepare packages for newly hired student interns, supply inventory and performed a variety of other assignments when requested.