SUMMARY:

• I aspire to gain the respect and admiration of others by being open, honest, fair and reliable.
• Multifaceted, results orientated professional with solid experience in computer software, business administrations and customer service.
• Specializing with expertise in organization, public relations and book keeping skills.
• Possessing an excellent reputation as a resourceful, innovative team player capable of successfully revitalizing operations while contributing to bottom - line results.
• Demonstrating creative leadership abilities in employee productivity improvement.
• Possess outstanding organizational, analytical, communication and public relation skills.
• Building, managing client bases, ad services, products and increasing sales volume.
• Develop and implement innovative sales statistics, marketing tools and promotional strategies. Building excellent skills with customers and the ability of good judgment in taking the initiative in assignments.
• Business administration: prepare invoicing, purchase requisitions, purchase orders, budgeting, basic bookkeeping, time sheets, direct cash flow, maintain vendor relations, analyze sales and financial data, negotiate contracts, leases, generate reports. Train and supervise personnel.

COMPUTER AND SOFTWARE SKILLS:

Lotus Notes, Groove, Microsoft Office 2010, Microsoft Project, Microsoft Small Business Accounting 2007, Ariba, Travel, XMS, Microsoft Publisher, Front Page, Windows Vista, Visio, Quicken, QuickBooks Pro, Photoshop, People Soft, Web Designing and Publishing, Data Entry, Project Management, eTapestry, WebEx Meetings, AP Inquiry, Constant Contact, SharePoint, ELM, Power Plant, Share Point, Cognos, Service Now, Access, Concur, UltiPro, Mindjet

PROFESSIONAL EXPERIENCE:

Confidential

Administrative Assistant

Responsibilities:

• Supporting the Supplier Quality Manager of with various Administrative Activities
• Concur Expense Reports
• Audit Trail Follow Up
• SCAR tracking and follow up
• Creating Weekly tracking reports
• Supporting the Quality Director of Continuous Improvement with Administrate responsibilities

Confidential

Document Control Specialist

Responsibilities:

• Reviewing and reformatting all documents that are part of submitted Management of Change processes
• Continue to align and update critical business processes
• Evaluate Document Control Solutions
• Assist Executives with Presentations, Expense Reports and Travel Arrangements
• Global Preventative Maintenance
• Global Document Control Connectivity

Confidential

Project Coordinator

Responsibilities:

• Coordinating IT projects with various Medicare templates and notifications to members. Implementing merged data for print projects.
• Loading data into print validation software.
• Proofing various Projects in Medicare D for time sensitive matters.
• Performed Project Coordination on Software program.
• Document Control
• PowerPoint and Excel presentations based on Metrics created and collected. Advanced Excel and Power Point Presentations and reports and reported to Executives.

Confidential

Project Coordinator Manager - Executive Administrator

Responsibilities:

• Supporting COO, Director of Global Quality and Continuous Improvement/IT Departments, Global Director of Business Development and Commercial, Director of Global Operations, Sr. Director of Innovation and Technology both on site and virtual.
• Supporting several managers within each department of Directors Departments. Coordinating Travel arraignments for both Domestic and International flights.
• Document Control concerning adherence to Quantumcleans specifications
• Concur expense reports for travel and expenses both Domestic and International related receipts. Complex calendaring, agenda’s for meetings, meeting notes including follow up with documented A/R’s and follow-up tracking and completion.
• Creating reports within Power Point and Excel. Coordinating meetings with administrative staff members who support each Director. Customer Survey documentation within Document Control, Filing of Weekly and Monthly Reports, Tracking of Customer Site visits to each Factory. Tracking Technical Reviews and Audits, assisting with ISO Certification and Project Management. Currently working on PMP Certificate.

Confidential

Project Coordinator

Responsibilities:

• Coordinated the training implementation of the new IT software eProgesa for Confidential .
• Including all Confidential Employees across the United States and Internationally.
• Responsible for coordinating and managing the training schedules for all Confidential Trainers and employees.
• Created individualized agendas for each trainer who is responsible for training the employees including responsibility for creating task schedules and document control responsibilities.
• Document Control

Confidential

Document Control Manager

Responsibilities:

• Supported the COO, VP of Business Development, Global Director of Quality and Continuous Improvement, Director of Global Operations.
• Responsibilities include calendaring, meeting coordination, catering, travel arrangements, Document Control Specialist, Concur as well as various administrative and financial responsibilities.
• Document Control Organization and Collaboration

Confidential

Project Coordinator

Responsibilities:

• Support I/S Department Vice President, EMS Managers, 5 Project Leads and 50 staff members. Responsibilities include calendaring, meeting coordination, ordering computer equipment, catering, travel arrangements, creation of PO’s and PR’s, tracking Accruals, Pulling actual financials in Current Work Projects, Project Coordination, Confidential ’s.
• Supported Clarity project documentation for availability, reports, tracking and reporting of Educational Certification requirements for contractors and employees, new hire set-ups. Maintained employee files and worked with employee relations. Working with Document Control
• Tracked changes, Change Requests and Incident reporting, and various administrative and financial responsibilities as needed

Confidential

Executive Administrative Assistant

Responsibilities:

• Administrative tasks including complex Calendaring, Distribution Lists, and financial reports for the department, for travel expenses and over all department financial reporting, Meeting Set Up, Catering, Travel Arrangements including Domestic and International. Agenda’s for weekly staff meetings, meeting minutes, new hire set-ups for both employees and contractors.
• Maintained employee files and worked with employee relations. Roll On, Roll Offs, Transfers, Badge Set up, worked closely with contractors from India, set up face to face video conferences to India and Great Britain, Laptop and Desk Top coordination for contractors both here in the United States and Abroad, facilitator of Town Halls, video conferences, and face-to-face meetings.
• Created reports using Power Point and Excel.
• Coordinating meetings with administrative team members who support Senior Vice Presidents and Business Partners assuring workspace and supplies are available for visiting personal.

Executive Administrative Assistant

Confidential

Responsibilities:

• Supported the Vice President of Consumer Travel Technologies and four Directors within the department both onsite and virtual. Ensures Confidential policy following all aspects, including CTO, Ariba, XMS, and Global Procurement.
• Administrative tasks including Calendaring, Distribution Lists, Meeting Set Up, Catering, Travel Arrangements including Domestic and International.
• Agenda’s for weekly staff meetings, meeting minutes, new hire set-ups for both employees and contractors.
• Created reports within Power Point and Excel. Coordinating meetings with administrative staff members who support Senior Vice President’s and assuring workspace and supplies are available for visiting personal.
• Involved with Employee Survey Result activities.
• Document Control for the Enterprise Architecture group

Executive Administrative Assistant

Confidential

Responsibilities:

• Supported twelve Enterprise Architect Directors and back up support for two Vice Presidents.
• Administrative tasks included Calendaring, Meeting Set Up, Catering, and Expense Reports, Travel Arrangement both Domestic and International.
• Participation in the Project Governance Board as the administrative support involving creating Agenda’s for the weekly meetings, meeting minutes and involvement in the Face-to-Face Seminar.
• Participated in performing tasks of a Program Manager within Confidential .
• Confidential ’S representative in the pilot of Microsoft Project.
• I participated as a Communications Leader in the Employee Giving Campaign for 2005.

Confidential

Administrative Assistant

Responsibilities:

• Supported the Engineer managers with administrative tasks. Support in calendar management with the department managers and 70-100 engineers. Coordinating meetings, conference room scheduling, on and off site scheduling, plotting, making travel arrangements both domestic and international, includes scheduling catering for managers and department members.
• Supported department purchasing with entry of SPOCC Purchase Orders and Entry into Excel spreadsheets of all purchases, new employee office set ups, and tracking through Excel of all necessary requirements needed for all new employees. Filing of all new employee information and updating personnel files. Experience in Microsoft Word, Excel, Access, PowerPoint, Web Publishing, Web Meeting Manager, and Outlook. Document Control for the Engineering Department
• Experienced with bookkeeping and accounting skills. Also worked on many projects with the Administration Team, Travel Wire, United Way and overseeing projects that informed F12 of new procedures.