TECHNICAL SKILLS:

Desktop Publishing, MS Word, MS Excel, MS PowerPoint, MS Outlook, MS Access, American Management Certified, HTML and Web Publishing - Basic, MS Project, VISIO, PDF Files, iTrack, Concur, Ariba, ARM, Bloomberg, Sharepoint, Turret Phones and Machine Transcription

EXPERIENCE:

Confidential, New York

Administrative Assistant

Responsibilities:

• Assist three Managing Directors and their Direct reports. Support teams autonomously across the organization as needed. Manage day to day office operations.
• Work with Building Management, Safety and Security Confidential .
• Calendar Management utilizing Outlook, Excel, Word, PowerPoint and Visio.
• ARM Approver, On-boarding and Off-boarding new hires, Summer Interns.
• Manage TP in Confidential visiting offices and Access Control for the floor.
• Floor Fire Warden.
• Work with catering to setting up Leadership Conferences on and offsite.
• Work with Confidential Travel coordinating Domestic and International Travel.
• Process and approve Expenses for ME Team.
• Requested Confidential Cards and maintenance. Order all office equipment and supplies.

Confidential, NJ

Administrative Project Coordinator

Responsibilities:

• Coordinator for the HNJH Insourcing Project for System Wide Modifications;
• Assisted 17 Specialized Groups with TRD and BRD creation using VISIO.
• Assisted the Director of Operations and Services, worked with the Project Manager prepared presentation material for Stakeholders updates and meetings.
• Meeting minute taker for weekly team meetings; traveled remotely for bi monthly meetings.
• Trained all team members on the BEN System and maintained project library and archived all project documents.
• Tracked and processed all equipment and purchase orders using Arbia approval system including procurement for new team members on-site and off-site.
• Processed and investigated dispute resolution monthly invoicing payment for on-site and off shore staff and vendors such as Jawood, Trizetto, Confidential and Confidential .
• Attended meeting with EPMO for budget status, accruals, project numbers and cost centers.
• Created and maintained project matrix tracking action items, issues and new - steps.
• Coordinated domestic and international with Travel Management for on-site Consultants.
• Tracked Corporate Major Accounts and EOB messaging for Team.
• Processed expense reporting using Concur.
• Coordinated meetings for Stakeholder and Executive Staff members’ onsite and offsite.

Confidential

SOX Senior Lead Administrative Coordinator

Responsibilities:

• Ensured companywide compliance with sections 302 and 402 Sarbanes & Oxley law.
• Validated internal controls and ID & confirmed key controls.
• Updating and Archiving SOX Mgmt.
• Supported Managing Directors and Teams on the Trading Floor.
• Supported the Senior Managers from Compliance and Ethics.
• Tracked Securities Watch List for daily trades.
• Lead Coordinator on SOX Compliance for Global HubbingI for Confidential & Confidential .
• Prepared company for SOX Audit by documentation all internal controls for Confidential and Confidential .
• Prepared narrative and flowcharts, updated, revised and converted check sheets from a Japanese format to the English.
• Utilized RTCS software for identifying “flagged” areas of risk, updated data into the system.
• Trained all new hires in software and risk identification procedures.
• Worked with D& Confidential overseas Auditors for SOX Compliance.
• Covered data into a new Access Ledger.

Confidential

Admissions Administrator

Responsibilities:

• Prepared Medical Admission Applications for potential residents.
• Organized facility documentation for HIPAA compliance Audit.
• Supported Administrator and the Director of Nursing ordered all medical supplies

Confidential, Hunt Valley, MD

Senior Administrative Assistant

Responsibilities:

• Created and prepared Presentation including handouts for Confidential and SVP of New Sales and Business Development Partnerships.
• Prepared Business proposals, heavy statistical reporting and correspondence.
• Arranged all departmental travels.
• Analyzed internet research and investigated markets to be developed by Confidential ’s Acquisition database.
• Created multiple templates to process and reported Cross Sell Maximization departmental projections.
• Created and utilized pivot tables and MS Access to track and coordinate Community Relations projects and outing for volunteerism.

Confidential, Baltimore MD

Legal Word Processor

Responsibilities:

• Processed Wills and Power of Attorneys; prepared Pleading Indexing and Medical Derivatives for four Attorneys in the Litigation Department and Real Estate.

Confidential, Jersey City, NJ

Senior Administrative Assistant

Responsibilities:

• Prepared and created presentations and coordinated animated slide shows.
• Prepared handouts for prospective clients, researched data for Confidential manual and Web Page, worked on CSS project roll-out and documentation for new releases.
• Used Access for tracking attendance for 150 employee. Imported photos from Quark Express into Excel.
• Produced various system technical diagrams and flowcharts using VISIO.
• Produced Line charts and Graphic reports daily from system download.
• Trained other Administrators on software resolution.

Confidential, New York

Senior Administrative Coordinator Assistant

Responsibilities:

• Converted departmental documentation for Systems Audit from the MAC platform to Confidential .
• Set-up and processed LOU(S) and various templates for companywide usage.
• Tran-scripted notes from Field Auditors. Prepared and maintained department bi weekly Forecast Reports for Principals and Partners.
• Simultaneously provided administrative back-up support for Senior Level Executives and their Staff.