SUMMARY:

Over 17 years of administrative experience and support in the federal government and private sectors. Desire a responsible position to utilize my skills and experience with various software applications. Focus on improving operations with dependability, enthusiasm and multi - tasking while maintaining as emphasis on quality.

PROFESSIONAL EXPERIENCE:

Administrative Specialist

Confidential, MD

• Support the COL, coordinate day to day operations
• Perform all administrative and ties
• Organize documents, records and files per official policoffice support activiies and procedures
• Prepare and edit Work Activity Report (WAR)
• Responsible for the creation, development, formatting, finalizing, storage, retrieval and/or delivery of a multitude of documents
• Provide writing support on behalf of USCYBERCOM management and staff engineers for Directorate approval
• Review and revise documents prepared by others and coordinates the completion of the end product
• Manage space seating for the division
• Manage and disseminate security daily log sheet
• Process visitor requests
• Update an activity monthly security form
• Manage the personnel spreadsheet and give an update at weekly meeting
• Maintain org charts and recall roster
• Property Officer
• Process taskers for the division
• POC for in-processing of new hires
• Manage the office maintenance
• Monitor office supplies
• Activate badge access to doors

Analytic Strategies

Confidential Springfield, VA

• Supported the director of Source GEOINT (SFG), managed calendar, managed travel in DTS book hotels and rental cars, set-up meetings, process security clearances and parking for visitors, process and set-up u-drive vehicles, compile booklets and briefs for presentations, prepare read ahead books.
• Video Teleconference Coordinator (VTC) and/or Tandberg, schedule conference rooms for multi sites, setup streaming, connect conference via VTC
• Administer support for the Division and Branch Chiefs
• Set-Up agenda for the director of (SF) for site visits to other locations
• Maintain SFG Global slugs
• Maintain the organization chart, badge buddy, and the recall roster
• Review and update the BCP roster
• Escort visitors, copy, scan, print, fax and download documents
• Monitor suggestion box, receive and deliver mail

Global Resource Solutions

Administrative Assistant NGA Springfield, VA

• Supported the Director, Deputy Director and their direct reports
• Manage calendar, emails, prepare travel arrangements in DTS and vouchers after travel
• Prepared clearances for offsite meetings, answer secure & open phone lines, arrange for parking permits prepare U-Drive vehicle forms
• Maintain the organization charts, BCP and Recall Rosters and note taker at meetings, copy, fax, and scan documents.
• Schedule VTC meetings, prepare conference rooms and schedule classrooms, push slides and forward invites to attendees.
• Set-up Secure and /or Unclassified meet-me numbers for meetings.
• Training Coordinator for the PeopleSoft system, enroll employees in classes by NGA guide lines and set-up new sessions when one is full.
• Back-Up POC for Taskers, expert on all Time and Attendance matters
• Managed the spreadsheets for the Monthly Activity Report (MAR) and Weekly Activity Report (WAR), send reports to the Advisors and Leadership. Make copies, fax, and scan download documents, escort visitors, inventory of supplies and stock shelves.

Confidential

Administrative Assistant

• Provided administrative support to the Deputy Assistant Secretary of Defense and Action Officers under OSD Policy
• Point of contact for staff personnel in a sensitive compartmented information facility (SCIF), interacted with a variety of senior professional staff at all levels
• Processed action items and packages in the Security Action Control Coordination Portal (SACCP) system
• Process Freedom of Information Act (FOIA) documents. Prepared daily read-ahead books that contained information for next-day meetings, appointments, key actions and relevant events for the Deputy Assistant Secretary of Defense.
• Maintained a database within to record and track all pertinent data, routed documents to appropriate representatives
• Prepared visitors and vehicle clearances, prepared carrier cards and documents to access passports for authorized personnel.
• Processed cables to authorized addressees, processed and managed time and attendance, prepared paperwork for new and departing employees, received and escorted visitors, prepared mail for distribution, handled highly classified documents.
• Point of contact for office maintenance and IT assistance, inventory, ordered and stocked office supplies.

Confidential

Administrative Assistant

• Supported the Unit Chief and their direct reporting people in the Assurance Management Unit for the FBI.
• Provided assistance to the Section Chief when the Executive Assistance was out of the office.
• Maintained the calendar and schedule, coordinated conference planning for the assurance section.
• Processed and input Time and Attendance, processed the paperwork for new and departing employees. Coordinated scheduling of the conference room and parking requests.
• Prepared and tracked security clearance to off site visits, carrier of confidential documents. Property Custodian managed expendable and non-expendable inventory for the Assurance Management and Certification Units.
• Uploaded and processed Electronic Communication (EC) documents. Submitted and monitored Security Access Request (SAR) for access to various computer applications and accounts. Maintained and administered access cards for front door. Managed keyed lockers for PED’s and weapons.
• Performed changes on the Merlin Integrated telephone system. Managed the leads for Assurance Management and Certification Units. Maintained a tracking log on Rules of behavior, employee training and Action Items.
• Welcomed and escorted visitors, Liaison between the company and facilities management, distributed mail, maintained photocopier and the paper count. Inventory of office supplies replenished when needed.