Associates Executive Assistant Resume New York, NY - Hire IT People

PROFESSIONAL SUMMARY:

Specialize in administrative support to top level executives as well as their staff. Dedicated, focused and reliable administrative assistant who excels at prioritizing, multitasking, problem solving, and time management efficiency. Highly organized with strong attention to detail. Known for outstanding client/vendor interpersonal skills and an ability to work with all levels of management and staff.

TECHNICAL SKILLS:

Skills: MS Word, Excel, PowerPoint, MS Outlook, Quick Books, Concur, Clarity, Finesse, Bilingual - Fluent in Spanish

EXPERIENCE:

Confidential, New York, NY

Associates Executive Assistant

Responsibilities:

Supported several SVP’s of the Documentary Films, and Technical Business Management departments at Confidential
Coordinated travel plans and maintained calendar management in Outlook
Planned conferences, lunches, meetings, screenings and event coordination
Processed monthly expense reports for four SVP’s and consultant invoices for the department
Assisted with the production of posters, post cards and evites for documentary screening events
Ordered supplies and equipment according to department needs
Assisted with special projects ad hoc

Confidential, New York, NY

Executive Assistant

Responsibilities:

Responsible for calendar management, prepared meetings with new and existing clients as well as business events, conferences, seminars, lunches and dinners; coordinated travel itinerary
Processed monthly expense reports using Concur; Updated clientele information in department database system

Confidential, New York, NY

Executive Assistant

Responsibilities:

Provided temporary Executive Assistant services to a variety of companies
Calendar management, travel itinerary, heavy phones, booking conference rooms, special projects

Confidential, New York, NY

Executive Assistant

Responsibilities:

Tracked and maintained Infrastructure Operations and QA Department Budgets and assisted with Year End Accruals
Prepared VP Monthly Expense Reports using Concur
Maintained calendar booked meetings, seminars, conferences and, luncheons, dinners and adhoc events
Coordinated Travel Itinerary for meetings, seminars, conferences and booked flights, hotels and car services
Proofread documents and assisted with business speeches and power point presentations
Processed invoicing for consultants and technology-based hosting vendors.
Liaised with vendors and consultant agencies with any payment discrepancies
Assisted Legal Team with the preparation of new contracts and extensions for consultants on and offshore.
Routed agreements and contracts through the proper signature process
Provided procurement support, processed purchase orders for contracts for new and existing vendors and ordered Hardware, Software, Devices, Mobile Phones and data plans
Created Clarity time tracking accounts for Consultants for projects assigned
Issued building and company tenant forms and badges for incoming and departing consultants onshore, and offshore
Facilitated department needs with the Facility Department to ensure the staff working environment was up to par and in working order
Interacted with IT Department with technical issues for our staff’s mobile devices, computers, tablets and phones.
Took inventory and kept a record of the transferring of the department’s computer and mobile devices
Recorded the staff’s vacation days, absences and half days

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Associates Executive Assistant Resume

New York, NY

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