Executive Secretary Resume

SUMMARY:

Versatile, detail - oriented administrative professional with substantial experience in fast-paced corporate environments, possessing strong organizational, problem-solving and interpersonal skills working for high-level executives handling sensitive, confidential corporate matters

SKILLS:

Microsoft Windows OS: Excel, Word, Outlook, Access, PowerPoint, Lotus Notes, SAP/AribaConcur Travel & Expense, PeopleSoft, Oracle E-BusinessSuite

RELATED WORK EXPERIENCE:

Confidential

Executive Secretary

Responsibilities:

Coordinate meeting materials for multiple management team meetings, distributing meeting materials and recording minutes
Provide administrative support to the executive team
Support correspondence and attorney requests for information for risk management purposes
Organize meetings for senior administration with vendors, management, and medical staff

Confidential

Executive Assistant/Business Unit Administrator

Responsibilities:

Support three Managing Directors and their teams within Private Banking/Wealth Management
Manage the processing of invoices and track payment using SMAART system
Prepare and submit travel and expense reports using Concur
Manage MD calendars, schedule meetings and teleconferences
Event planning
Business Unit Administrator responsibilities including monthly occupancy reports, managing hotel seats, coordinating new hire and transfer moves as well as onboarding

Executive Assistant/Administrative Assistant

Confidential

Responsibilities:

Supported senior management and their teams as well as back up support for Group Executive
Handled all domestic and international travel for senior managers
Oversaw all department billing; managed the processing of statements of work, invoices and tracked payment using Oracle E - Business Suite
Prepared and submitted travel and expense reports using Oracle E-business Suite
Managed calendars, scheduled meetings and teleconferences
Event planning including Quarterly Management Team meetings within the US as well as overseas
New Hire Onboarding, which included ensuring all IT and Facilities set up as well as scheduling all introductory meetings

Confidential

Executive Assistant

Responsibilities:

Managed SVP and VP calendars, coordinated all meetings, conference calls and scheduling of conference rooms
Arranged all travel for SVP and VP
Handled expense reports using Peoplesoft
Processed department invoices and statements of work, prepare documents and presentations

Confidential

Administrative Assistant

Responsibilities:

Teamed with SVP and legal department on press releases and Board of Directors meeting minutes, editing, proofreading and redlining as necessary
Managed, organized and maintained department and corporate files
Oversaw all department billing including tracking department expenditures for legal department, processing invoices and tracking payment
Monitored all incoming correspondence for SVP
Prepared and submitted travel and expense reports using Concur Travel & Expense
Managed calendar, scheduled meetings and teleconferences for SVP
Handled personal matters for SVP as needed
Provided back - up support to Chairman s office

Confidential

Executive Assistant

Responsibilities:

Performed administrative support functions including proofreading, editing, typing preparing memos, letters, monthly budget reports and processing legal documents ie. leases, contracts
Maintained files including corporate documents, records and reports

Confidential

Executive Assistant

Responsibilities:

Provided administrative support for VP and entire design staff, including travel arrangements expense reports and meeting schedule

Confidential

Executive Assistant to VP / Sales Administrator

Responsibilities:

Created reports using Excel for tracking and budget concerns
Managed and maintained VP s calendar
Gatekeeper, ordered supplies, travel arrangements and event planning

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