EXECUTIVE SUMMARY:

• Experienced with records management and administrative professional duties focusing on database management and maintenance;
• Works well independently and in a team setting while completing assignments in a professional and timely manner; and
• Highly responsible, organized, and ambitious with the ability to skillfully handle diverse situations and clients.

COMPUTER SKILLS:

Operating Systems: Windows Platform - Windows 2000, Windows XP, Windows Vista, Windows 2007

Software: LegalKEY Database, MS Office

PROFESSIONAL EXPERIENCE:

Confidential, Washington, DC

Records Specialist

Responsibilities:

• Provide records management support for litigation, appellate, adjudication case files and other legal opinions and records related to legal policy;
• Adhere to policy/procedures for naming, managing and organizing legal and general records in the physical locations and on shared drives;
• Conduct records inventories and apply approved disposition schedules;
• Ensure compliance under the National Archives and Records Administration (NARA) regulations and agency - specific records management policies;
• Carry out the existing project plan, records filing system and conduct reviews/assessments of the physical record locations/libraries and shared drives for compliance with regulations /policies and standard operating procedures;
• Identify records eligible for disposition on the shared drive and physical locations and complete required record disposition forms (SF-135, SF - 128 and agency specific forms);
• Prepare and track record files for offsite retirement, transfer, storage and retrieval; and
• Ensure compliance under the NARA issue standards in 36 CFR, and agency-specific records management policies.

Confidential, Washington, DC

Records Specialist

Responsibilities:

• Stored, arranged, indexed and classified records;
• Utilized computer technology and software (e.g., word processing, spreadsheet, and database software; web-based tools) to perform archival, records, or information management activities;
• Facilitated the development of filing systems, and maintained these to meet administrative, legal and financial requirements;
• Prepared final reports containing tables, charts and graphics using word processing software;
• Oversaw the management of electronic and/or paper-based information;
• Designed, set-up, maintained, reviewed and documented in the LEGAL KEY Database;
• Identified the appropriate resources when it comes to managing records;
• Advised and implemented new records management policies and classification systems;
• Obtained and collected Confidential and non- Confidential documents for office actions needing review by company Confidential attorneys for decision making;
• Updated and maintained Confidential docketing information, in both electronic and paper format, as well as maintained Confidential and trademark filing system and archiving;
• Provided a Record Keeping policy to guide staff in the management of their records and use of the employer's records system;
• Managed the changeover from paper to electronic records management systems;
• Resolved problems with information management by effective use of software;
• Enabled appropriate access to information;
• Responding to internal and/or external information enquiries;
• Managing and monitoring and trained and supervised legal records staff.

Confidential, Washington DC

Coordinator Specialist

Responsibilities:

• Maintained the Confidential and trademark records (physical files) file room and records management system; ensured compliance with the company's record retention program for paper and electronic files;
• Assisted in facilities projects and act as on-site contact for vendors;
• Assisted attorneys and staff with special projects, i.e., assistance with preparing materials for litigation and integration of transfer files;
• Responsible for office and pantry supply stock;
• Used Legal Key to track and update information pertaining to customer requests, orders, complaints, or status;
• Organized and upkeep supply rooms, copy rooms, and kitchen;
• Assisted in setup/breakdown of meetings and conferences;
• Assisted in the sorting of mail along with providing weekly statistics on daily activities in the records department;
• Scheduled record retrieval requests from off-site storage vendor and processed records going to off-site storage;
• Worked with the IT department to set up video-conference meetings, and teleconference meetings;
• Set up and breakdown IT equipment at work stations;
• Provided back-up support to the receptionist; and
• Communicated with staff and faculty to assure timely preparation and filing of intellectual property documents.

Confidential, Washington, DC

Record Specialist

Responsibilities:

• Imported data into data management system called Legal Key
• Made copies and scans of documents and filed paperwork for the attorney;
• Performed general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials;
• Found, retrieved, and made copies of information from files in response to file requests and delivered information to secretaries;
• Deleted outdated materials or transferred them to inactive files into storage, according to file maintenance guidelines or legal requirements;
• Read and scanned incoming casefiles to determine how and where they should be classified or filed;
• Inputted data, such as file numbers, new or updated information, or document information codes into Legal Key Database to support document and information retrieval; and
• Tracked materials removed from file or box to ensure that borrowed files are returned.

Confidential, Washington, DC

Records Specialist

Responsibilities:

• Assisted Human Capital ( Confidential ) with preparing titivate offers and confirmation letters for new Confidential employees;
• Assisted records supervisor with updating, tracking, and logging Office of Personnel Management (OPM) folders;
• Provided support with Confidential benefits, pay increase and retirement for new and outgoing employees;
• Reviewed Confidential personal document for uploading into governments database Electronic Official Personnel Folder (EOPF);
• Prepared Confidential Records for scanning a PDF into EOPF and File site database;
• Provided assistance on completion of personnel actions;
• Created reports to identify and resolve data entry issues using NARA
• Assisted in recruitment and placement;
• Managed the pre-employment process from start to finish; and reviewed applications and determined candidates

Confidential, Washington, DC

Records Clerk

Responsibilities:

• Performed specialized clerical work for paralegals and legal secretaries in LegalKEY, a centralized records database, involving classifying, indexing, filing, storing, and retrieving case materials;
• Used computers to search for and access information, files, or documents from a variety of electronic sources;
• Managed up to 40 incoming record requests daily via e-mail;
• Provided records support to two offices, including a satellite office in Austin, TX;
• Combined new data that was collected into an existing spreadsheet/database;
• Located in-house records, filed returned records, handled retrieval and return of records with the offsite vendor, and managed priority of record deliveries;
• Interacted daily with offsite vendors and internal clients, utilizing e-mail and phone, to communicate tasks and updates;
• Created Excel spreadsheets, and managing data on applications;
• Organized materials for permanent release as requested and ensured privileged and confidential documents were removed;
• Trained incoming department interns on processes when managing records;
• Participated in annual full sweeps of indexing all documents into the database;
• Provided facilities assistance in conference planning and maintenance as needed;
• Ordered supplies for the department;
• Researched guidance on employee record keeping obligations, responsibilities and practices; and
• Conducted periodic quality control reviews to measure the accuracy or effectiveness of practices and procedures.
• Researched the proper retention or disposition of records consistent with agency/organization policy and procedures.
• Generated record management reports. Assisted with orientating and others on the appropriate records management processes and procedures as required by the client.

Confidential, Alexandria, VA

Automation Clerk (Intern)

Responsibilities:

• Maintained correspondence and other files/records, including identifying, labeling, filing, and conducting inventories and disposing of material according to establish policies and procedures;
• Provided administrative records support to clients, which included processing of handwritten notes taken in long-hand and linking them to the appropriate files;
• Provided support to five examiners through phone, e-mail, and in-person interactions;
• Utilized Excel charts for inventory of office equipment and moved equipment to workstations;
• Reproduced and collect publications, reports, and other materials;
• Processed and delivered incoming mail;
• Assisted with administrative tasks related to records and file management; and
• Assisted in an equipment audit of the Confidential & Trademark office, utilizing Excel to document inventory.