SUMMARY:

Professional and extremely organized Executive Assistant with over 20 years' experience providing thorough, skillful, and thoughtful support to C - Level Executives, Vice Presidents, and Directors, onsite and virtually. Excellent written and verbal communication with the ability to build rapport through all levels of management within a company along with superior customer service skills. Strong sense for prioritizing duties, self-starter with the ability to work independently.

SKILLS:

• ­­Proficient Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• ACT
• Access
• SAP/Concur System Applications
• ADP PC/Payroll for Windows
• ADP Report Smith
• Quicken
• Galileo
• Fluent with PC & Mac OS
• Extensive Internet Research

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• ­VNC (Virtual Network Computing)
• CMS (Content Management System)
• Customer Support
• Proof Reading and Editing
• Verbal and Written Communication

PROFESSIONAL EXPERIENCE:

Confidential

Executive Assistant / Virtual Executive Assistant

Responsibilities:

• Dedicated support to multiple professionals onsite and virtually with exposure to highly confidential and sensitive material
• Assist with staffing, including coordination of interviewing, initial phone screenings, candidate travel and expenses, on-boarding, and teammate transfers
• Coordinate and manage highly complex Outlook calendars, gather briefing materials and agendas for conference calls and meetings
• Coordinate and manage all offsite meetings, including air, hotel, ground transportation, all meals, and group outings and events
• Develop and maintain confidential electronic and paper filing systems
• Develop and maintain project tracking spreadsheets, including data collection
• Coordination of domestic travel arrangements
• Create, reconcile, track detail expense reports and budgets
• Coordinate and support all aspects of internal celebrations and events to promote culture and teammate morale
• Catering Support for client visits

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Executive Assistant / Virtual Executive Assistant

Confidential

Responsibilities:

• Coordinate, manage, and support 2015 DaVita Poker Tournament Fundraiser with 300+ attendees supporting the Bridge of Life. Lead team to significantly increase the amount contributed from 2014 by $10,000
• Schedule, organize gather any data necessary and/or coordinate meetings, events, sessions, interviews, and appointments
• Prepare correspondence, presentations and extensive reports. Take and record minutes of staff meetings, prepare meeting agendas and send out follow-up tasks to assigned individuals
• Prepare, reconcile, track and submit expense reports into the accounting system in a timely and accurate manner
• Maintain/manage electronic calendar, provide reminders of appointments/meetings, notifying parties of possible conflicts in schedule and rearranging if necessary
• Coordinate travel (flights, hotel accommodations, rental car, etc.) ensuring that the traveler arrives and departs destinations within timely manner while also staying within company budget requirements

Executive Assistant

Confidential

Responsibilities:

• Coordinate, support, and manage quarterly offsite meetings and fun events for 80 - 100 teammates and leaders
• Lead ABCD (Above and Beyond the Call of Duty) nomination process, schedule and announce to 700+ teammates and leaders in live monthly company Homeroom meeting, schedule winner lunches with leaders
• Maintain/manage calendars for six IT Directors and one Project Management Director

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Confidential

Executive Assistant / Sales Administrator

Responsibilities:

• Create purchase orders, leasing contracts, and installation for vendors ranging from $40,000 - $6,000,000 with same day turnaround at 100% accuracy
• Input and maintain accurate customer and vendor data in DMS (Data Management System)
• Process all payment request for vendors
• Create highly detailed equipment listing for all customers
• Head up Red Light Project for #1 customer
• Process all equipment buyouts and renewals for customers accurately and timely
• Create and maintain Lease Origination Reports for #1 salesman with a portfolio over $100 Million
• File UCC (Uniform Commercial Code) immediately upon receipt of vendors invoice
• Create closing invoices
• Speak directly with customer to ensure their needs are met
• Coordinate all domestic and international travel

Confidential

Executive Assistant / Team Administrator

Responsibilities:

• Research distressed assets and determine if the company would have interest
• Submit all bids, company information, and financials for properties company shows interest in
• Update Asset Pipeline weekly for business planning meetings
• Manage monthly reports from all owned properties
• Handle all monthly and quarterly distributions going to investors; verify distribution amount, prepare all monthly distribution checks
• Input all accounts payable
• Prepare and mail all 1099, 1099-INT, 1099-NEC, and 1096 forms for tax purposes
• Set up and maintain new vendors in AP system
• Maintain extensive accounting filing system
• Manage Phone System
• Book all domestic and international travel for executives

Confidential

Executive Assistant

Responsibilities:

• Manage online ordering system through Ordertalk for all catering orders and ensure all payments are received and processed through Trust Commerce
• Train all managers on Ordertalk system
• Manage implementation of new online ordering system for individual online orders through Take out Tech
• Manage corporate inventory of merchandise sold in stores and report inventory for monthly budget meetings
• Manage inventory of gift cards and distribute to each store as needed
• Handle any customer complaints brought to our attention by e-mail or direct calls
• Manage and calculate Secret Shopper scores monthly, quarterly and annually for 12 restaurant locations
• Manage customer database of 40,000+ customers