Executive Assistant Resume New York, NY - Hire IT People

SUMMARY:

Proactive / Hands - on Style / Strong Project Management / Strong Time Management Skills / Executive Relationship Management / Team Leader

SKILL:

Windows 10, MS Office 2013 - Expert in MS Word, MS Excel to include Pivot tables, spreadsheets(Functions and Formulas), MS PowerPoint, Types 65 WPM, AR/AP Lotus Notes, PeopleSoft 8.3, Salesforce, E-Recruit, E-Tools, FileMaker Pro, Bloomberg, Dow Jones Interactive, Reuters, LDRPS, Hoovers, Concur, Ariba, Lexis Nexus

PROFESSIONAL EXPERIENCE:

Confidential, New York, NY

Executive Assistant

Responsibilities:

Prioritize and organizes4 heavy complex partner calendars. Coordinate all scheduling requirements with internal and external clients
Assist in daily task prioritization and provide awareness of items that require immediate action
Point person for scheduling of internal and external board meeting and interviews
Exercise independent judgment in day-to-day decisions where alternatives are limited and standard practice policies are established.
Interact with Business Unit, National Leadership and external global and domestic clients which require a large amount of explanation, clarification and diplomacy.
Assist executive team in preparation of materials for client distribution. Assist in preparation for key strategic meetings, presentations and public appearances
Access to highly confidential information—including but not limited to client engagement letters, client invoices, board committee new partner processes
Compose and edit firm wide memos on a monthly basis for mass distribution.
Manage corporate travel and expenses reimbursements
Organize space planning and large offsite events
Prepare expense reports and purchase requisitions
Coordinate both domestic and heavy international travel arrangements
Interface with high-level executives both internally and externally to ensure the seamless rollout of multi-faceted projects
Collaborate and communicate with other C-Suite Executive Assistants

Confidential, New York, NY

Executive Assistant

Responsibilities:

Revealed opportunities through online and in person market research to increase incentive disbursement; Work Opportunity Tax Credit, Wage Subsidy and Employer new hire bonding (up to 25k).
Effectively managed quarterly department budget costs through MS Excel.
Led and assisted with companywide changes through redesign of various departments resulting in over $100k savings over 2-year time frame.
Managed corporate travel and expenses reimbursements

Confidential, New York, NY

Senior Secretary (Temporary Associate)

Responsibilities:

Directly supported SVP, Portfolio Manager and 2 VP Portfolio managers.
Extensive calendar management support; scheduled meetings both international and domestic for investors.
Coordinated extensive domestic and international travel arrangements and reimbursement of expenses utilizing Concur system.
Routed incoming telephone calls and followed up where appropriate.

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Executive Assistant Resume

New York, NY

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