WORK EXPERIENCE:

Confidential, Dallas, TX

Executive Assistant

Responsibilities:

• Provide executive level support to SVP Global Technology and Operations
• Manage conference scheduling and attendance
• Manage employee recognition and events
• Expense report processing and approval for direct reports of SVP
• Serve as the communication focal point between executives and remote office staff
• Domestic and international travel coordination
• New hire onboarding - IT, seating, new hire orientation
• Manage local telepresence booking and hotel office/cubicle scheduling
• M anage heavy calendar scheduling
• Coordinate office moves

Confidential, Dallas, TX

Director of Office Services/Executive Assistant

Responsibilities:

• Provided executive level support to Chief Technology Officer
• Managed administrative team
• Managed conference presence and attendance
• Managed employee recognition and events
• Managed Office and Facilities budgets
• Managed weekly Knowledge Share presentations/presenters
• Coordinated and managed all special events
• Holiday party booking, gifts, menu, table d cor, invitations, etc.
• Served as the communication focal point between executives and remote office staff
• Passport and Visa application/processing
• Conference and event coordination: registration, booth, travel, lodging, ground transportation
• Logo merchandise and vendor coordination and ordering
• Negotiated hotel rates for each office location
• Managed all office vendor relationships/ Invoice review and approval
• New hire onboarding preparation - Payroll, IT, seating, new hire orientation

Confidential, Dallas, TX

Executive Assistant to Field Sales Vice President

Responsibilities:

• Provided executive level support to the Field Sales Vice President and Field Sales Directors
• Manage d FSVP calendar & extensive domestic and international travel schedule
• Weekly and Monthly Data Warehouse Reporting
• Prepare d expense reports for Field Sales Directors and Operations Executives
• Review ed and approve d FSD expense reports
• American Express Meeting Card monthly reconciliation
• Coordinated offsite retailer meetings
• Managed Super Territory Budget
• Managed Territory Breast Cancer Research Foundation fund raising efforts
• Coordinated and managed all special events
• Negotiated hotel guest rooms and meeting space rates for Super Territory Meetings 100+ attendee s
• Served as the communication focal point between executives and field teams

Confidential, Dallas

Executive Assistant to President

Responsibilities:

• Provided executive level support to the President
• Manage d difficult and sensitive situations
• Handled time critical and confidential projects and special requests
• Create d presentations, reports, agendas
• Coordinate d , planned & attend ed on - site and off-site meetings/ special events
• Prepare d expense reports for CFO, VP and President , as well as approve expense reports for staff
• Review ed , approve d and code d all invoices
• Implemented new-hire onboarding packages with IT services, payroll manager and human resources
• Coordinate d Business Process Review and Peer Review
• Process ed all COI s, W-9 s and Master Services Agreements for field
• Coordinated health insurance bids for new company
• Coordinated ADT Payroll implementation for new company
• Served as the communication focal point between executives and field staff

Confidential, Dallas, TX

Executive Assistant to Chief Financial Officer

Responsibilities:

• Provided executive level support to the CFO, SVP and VP and staff
• Manage d CFO, Sr. VP and Finance VP s calendar & travel schedules
• Manage d Annual Audit and Monthly Financial Reporting
• Academic Coach Recruiting - internet job posting sites, review of transcripts, screen candidates, and background checks
• Special Projects Manager Texas Education Agency Region IV and Illinois State Board of Education
• Coordinate d curriculum video shoots between University Professors and HEH staff
• Create d presentations, reports, agendas
• Collaborate d closely with Executive Staff and their assistants, University Deans and Provost s
• Coordinate d weekly check run and process vendor checks and employee expense checks
• Prepare d expense reports for CFO and Sr. VP and VP
• Monthly Production Department time reporting
• Contractor Requisitions, ensuring all department contractors are paid via invoice submission
• Maintained Sharepoint document management system for Finance and Program Development Departments

Confidential, Dallas, Texas

Executive Assistant

Responsibilities:

• Provided executive level support to the COO and other Firm Principals
• Manage d COO and Principal s calendar & extensive international travel schedule business and personal
• Assist ed with heavy email and voicemail
• Screen ed calls and disseminate as appropriate and additionally support a second Firm Principal
• Manage d difficult and sensitive situations
• Create d presentations, reports, agendas
• Collaborate d closely with Executive Staff and Principals of the Firm
• Coordinate d , pla n n ed & attend ed on - site and off-site meetings/events
• Expense and Time Report entry for COO and one additional Principal
• Served as the communication focal point between executives and staff

Confidential, Plano, Texas

Executive Administrative Assistant

Responsibilities:

• Provided executive level support to the VP
• Managed Vice President of Finance U.S. s calendar & extensive international travel schedule
• Assisted with heavy email and voicemail
• Screened calls and disseminated as appropriate
• Created presentations, reports, org charts, agendas, meeting minutes
• Coordinated, planned & attended on - site and off-site meetings/events (monthly and quarterly)
• Approved expense reports and timecards on behalf of VP and direct reports
• Maintained personnel files of all finance staff within Finance Department
• Managed quarterly audit by external audit firm
• Managed multiple VP s calendar s & extensive international travel schedule s
• Assisted with heavy email and voicemail
• Screened calls and disseminated as appropriate
• Created presentations, reports, org charts, agendas, meeting minutes
• Collaborated closely with Human Resource Team
• Coordinated, planned & attended on - site and off-site meetings/events
• Coordinated quarterly bonus payouts and annual stock option grants
• Approved and generated purchase orders, employee change notices & expense reports on behalf of VP and direct reports
• Maintained personnel files of all consultants within Consumer Goods and Retail
• Availability 24 hours per day to world-wide clients and consultants