Sr. Administrative Assistant Resume Arlington, TX - Hire IT People

SUMMARY:

Resourceful Executive Assistant offering 15 + years of experience supporting the SVP, CFO and other top Executives and managers. Skilled at multi - tasking and maintaining a strong attention to detail, very versatile in any task given.

SKILL:

Effective Gatekeeper
Microsoft Office
Excel
Power Point
Concur software for travel
Visio for organization charts
Computer Savvy
SharePoint Org Charts
Meeting planner
Pleasant and professional demeanor

PROFESSIONAL EXPERIENCE:

Confidential, Arlington, TX

Sr. Administrative Assistant

Responsibilities:

Support SVP Customer Experience, VP and AVP’s on daily basis
Travel arrangements in Concur, keeping calendar updated in outlook
Order office supplies for staff of over 300
Set up catering and events for staff on-site and off-site
Power Point Presentation for monthly and quarterly staff meetings
Expense reports in ERP for 15 Team Leaders, SVP, VP and AVP’s
Put in tickets to IT as needed for staff members for various reasons
Submit Invoices, code to cost centers and approve as needed
Using Credit card, run errands pick up supplies
Wow & Delight cards sent to customers, have to be proof read, scanned, noted in account and sent out on weekly basis
Putting files in SharePoint

Confidential, Fort Worth, TX

Executive Assistant/Office Manager

Responsibilities:

Provide support to COO and other staff as needed, assisted with on-boarding new employees
Arrange travel as needed for guest, transportation and lodging
Set up building in Haltom City, arranged various services to be done to have building ready for inspection for of Occupancy, opening and closing shop occasionally
Scheduling trucks to pick up freight and ensure delivery, scheduling FedEx/UPS pickups
Office management arranging cleaning and contacting various vendors for new services
Ordering office supplies/shop warehouse supplies as needed
Putting together binders with specs, creating tabs to separate jobs
Creating PO’s, working with Corporate Accounts Payable in keeping PO’s current in Cin7
Filing packing slips with PO’s when received
Submit Invoices to Accounts payable to insure payment on time
Using company Credit Card to pick up parts/supplies as needed /reconciling monthly statements
Ensuring Warehouse employees time sheets are sent to agencies on weekly basis

Confidential, Denton, TX

Executive Assistant

Responsibilities:

Provide support to the Sr. VP & CFO; GVP CAO & Controller; VP of Investor Relations and International Controller; including Directors and Managers
Assist with on boarding of new staff and Executives, order business cards, set up phone, computer installation with IT, order and maintain office and kitchen supplies
Arrange travel, hotel, and transportation Domestic and International, keeping passports current, TSA approval for Executives
Answering and screening calls for Executives; provide back up support answering calls for various departments, greeted visitors entering the office for meetings
Distribute company-wide announcements, book conference rooms and coordinate catering for meetings
Assemble material for the quarterly Financial Review Meetings, and ensure their receipt to the attendees, assisted with Legal department with creating Board Books, binding and mailing
Enter data for bulk email distribution for the Investor Relations Department; pull profiles of analysts that visit our office or for conference calls
Maintains the department files and records in an organized manner; processed check requests, approved invoices, processed expense reports, reconciled credit card statements

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Sr. Administrative Assistant Resume

Arlington, TX

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