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Sr. Administrative Assistant Resume

Arlington, TX

SUMMARY:

Resourceful Executive Assistant offering 15 + years of experience supporting the SVP, CFO and other top Executives and managers. Skilled at multi - tasking and maintaining a strong attention to detail, very versatile in any task given.

SKILL:

  • Effective Gatekeeper
  • Microsoft Office
  • Excel
  • Power Point
  • Concur software for travel
  • Visio for organization charts
  • Computer Savvy
  • SharePoint Org Charts
  • Meeting planner
  • Pleasant and professional demeanor

PROFESSIONAL EXPERIENCE:

Confidential, Arlington, TX

Sr. Administrative Assistant

Responsibilities:

  • Support SVP Customer Experience, VP and AVP’s on daily basis
  • Travel arrangements in Concur, keeping calendar updated in outlook
  • Order office supplies for staff of over 300
  • Set up catering and events for staff on-site and off-site
  • Power Point Presentation for monthly and quarterly staff meetings
  • Expense reports in ERP for 15 Team Leaders, SVP, VP and AVP’s
  • Put in tickets to IT as needed for staff members for various reasons
  • Submit Invoices, code to cost centers and approve as needed
  • Using Credit card, run errands pick up supplies
  • Wow & Delight cards sent to customers, have to be proof read, scanned, noted in account and sent out on weekly basis
  • Putting files in SharePoint

Confidential, Fort Worth, TX

Executive Assistant/Office Manager

Responsibilities:

  • Provide support to COO and other staff as needed, assisted with on-boarding new employees
  • Arrange travel as needed for guest, transportation and lodging
  • Set up building in Haltom City, arranged various services to be done to have building ready for inspection for of Occupancy, opening and closing shop occasionally
  • Scheduling trucks to pick up freight and ensure delivery, scheduling FedEx/UPS pickups
  • Office management arranging cleaning and contacting various vendors for new services
  • Ordering office supplies/shop warehouse supplies as needed
  • Putting together binders with specs, creating tabs to separate jobs
  • Creating PO’s, working with Corporate Accounts Payable in keeping PO’s current in Cin7
  • Filing packing slips with PO’s when received
  • Submit Invoices to Accounts payable to insure payment on time
  • Using company Credit Card to pick up parts/supplies as needed /reconciling monthly statements
  • Ensuring Warehouse employees time sheets are sent to agencies on weekly basis

Confidential, Denton, TX

Executive Assistant

Responsibilities:

  • Provide support to the Sr. VP & CFO; GVP CAO & Controller; VP of Investor Relations and International Controller; including Directors and Managers
  • Assist with on boarding of new staff and Executives, order business cards, set up phone, computer installation with IT, order and maintain office and kitchen supplies
  • Arrange travel, hotel, and transportation Domestic and International, keeping passports current, TSA approval for Executives
  • Answering and screening calls for Executives; provide back up support answering calls for various departments, greeted visitors entering the office for meetings
  • Distribute company-wide announcements, book conference rooms and coordinate catering for meetings
  • Assemble material for the quarterly Financial Review Meetings, and ensure their receipt to the attendees, assisted with Legal department with creating Board Books, binding and mailing
  • Enter data for bulk email distribution for the Investor Relations Department; pull profiles of analysts that visit our office or for conference calls
  • Maintains the department files and records in an organized manner; processed check requests, approved invoices, processed expense reports, reconciled credit card statements

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