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Executive Assistant Resume

PROFESSIONAL EXPERIENCE:

Confidential

Executive Assistant

  • Provide executive administrative support to Vice President and Sr. Directors and supports other executives as needed
  • Expert in multi - tasking, organizing and prioritizing
  • Manages coordination of calendars, appointments, travel arrangements and preparation of expense reports and any other functional tasks needed
  • Arrange and coordination of meetings, conferences and department events
  • Manages internal logistics, including scheduling and organizing meetings with vendors
  • Display highest degree of confidentiality in IT department
  • Maintain and foster professional relationships with suppliers and peers
  • Resourceful, effectual and “think outside the box” mentality
  • Extensive meeting logistics for departmental RFP Integration in IT
  • Known as a “make it happen” person and team player
  • Provide and support other Executive Assistants with company initiatives and events
  • Proficient in MS Office (Word, Excel, Outlook, Skype and Power Point)

Confidential

Executive Assistant

  • Provided executive administrative support to Vice President and Sr. Directors to include but not limited to coordination of calendars, appointments, travel arrangements and preparation of expense reports and any other functional tasks needed
  • Arranged and coordinated meetings, conferences and department events
  • Arranged and coordinated all travel and lodging logistics associated with conferences
  • Prepared Power Point presentations for meeting and conferences
  • On-Boarding / Off-Boarding of employees and management
  • Displayed highest degree of confidentiality in PeopleWorks department
  • Provided and supported of Executive Assistants with company initiatives and events
  • Maintained and updated organizational charts and departmental lists for distribution
  • Developed and initiated the PA Focal Pint process with Regional Assistants for all Managers in the United States to ensure compliance

Confidential

Sr. Support Assistant

  • Developed process for National Underwriting Onboarding Training program
  • Coordinate schedules and accommodations for training program
  • Managed training budget & prepared monthly reporting to Vice-President
  • Prepare expense reporting for Vice President and Director
  • Developed and Managed Employee Recognition Program (MetStar & Operational Excellence)
  • Designed new webpage for National Underwriting
  • Maintain and update webpage

Confidential

Executive Assistant

  • Provided administrative support for the executive Director, Senior Manager, Client Serving Specialist and Staff members
  • Worked with team on various income tax returns inputting pertinent information in preparation of tax returns
  • Acted as liaison for executive Director regarding client requests on matters related to their personal income tax returns
  • Responsible for copying and processing voluminous income tax returns and assisting other Executive Assistants with same
  • Scheduled and confirmed timely pick-up and delivery of highly confidential documents and income tax returns for clients

Confidential

Executive Assistant

  • Provided executive assistant support to the President, Vice-President and staff with all travel hotel accommodations and transportation.
  • Processed multiple high- volume expense reports
  • Worked as in-house liaison with IT provider on day to day as needed
  • Acted as project manager for special projects which included but not limited to: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings and brochures
  • Created and maintained reports and other databases that tracked company and departmental performance metrics, trends and other related data

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