Executive Assistant Resume

PROFESSIONAL EXPERIENCE:

Confidential

Executive Assistant

Provide executive administrative support to Vice President and Sr. Directors and supports other executives as needed
Expert in multi - tasking, organizing and prioritizing
Manages coordination of calendars, appointments, travel arrangements and preparation of expense reports and any other functional tasks needed
Arrange and coordination of meetings, conferences and department events
Manages internal logistics, including scheduling and organizing meetings with vendors
Display highest degree of confidentiality in IT department
Maintain and foster professional relationships with suppliers and peers
Resourceful, effectual and “think outside the box” mentality
Extensive meeting logistics for departmental RFP Integration in IT
Known as a “make it happen” person and team player
Provide and support other Executive Assistants with company initiatives and events
Proficient in MS Office (Word, Excel, Outlook, Skype and Power Point)

Confidential

Executive Assistant

Provided executive administrative support to Vice President and Sr. Directors to include but not limited to coordination of calendars, appointments, travel arrangements and preparation of expense reports and any other functional tasks needed
Arranged and coordinated meetings, conferences and department events
Arranged and coordinated all travel and lodging logistics associated with conferences
Prepared Power Point presentations for meeting and conferences
On-Boarding / Off-Boarding of employees and management
Displayed highest degree of confidentiality in PeopleWorks department
Provided and supported of Executive Assistants with company initiatives and events
Maintained and updated organizational charts and departmental lists for distribution
Developed and initiated the PA Focal Pint process with Regional Assistants for all Managers in the United States to ensure compliance

Confidential

Sr. Support Assistant

Developed process for National Underwriting Onboarding Training program
Coordinate schedules and accommodations for training program
Managed training budget & prepared monthly reporting to Vice-President
Prepare expense reporting for Vice President and Director
Developed and Managed Employee Recognition Program (MetStar & Operational Excellence)
Designed new webpage for National Underwriting
Maintain and update webpage

Confidential

Executive Assistant

Provided administrative support for the executive Director, Senior Manager, Client Serving Specialist and Staff members
Worked with team on various income tax returns inputting pertinent information in preparation of tax returns
Acted as liaison for executive Director regarding client requests on matters related to their personal income tax returns
Responsible for copying and processing voluminous income tax returns and assisting other Executive Assistants with same
Scheduled and confirmed timely pick-up and delivery of highly confidential documents and income tax returns for clients

Confidential

Executive Assistant

Provided executive assistant support to the President, Vice-President and staff with all travel hotel accommodations and transportation.
Processed multiple high- volume expense reports
Worked as in-house liaison with IT provider on day to day as needed
Acted as project manager for special projects which included but not limited to: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings and brochures
Created and maintained reports and other databases that tracked company and departmental performance metrics, trends and other related data