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Sr. Executive Assistant Resume

New York, NY

SKILL:

Proficient in Microsoft Office - Word, Excel, PowerPoint and Outlook, Visio, Adobe, PeopleSoft, Concur, Oracle Window NT, Server, E-mail and SMS

PROFESSIONAL EXPERIENCE:

Confidential, New York, NY

Sr. Executive Assistant

Responsibilities:

  • Manage an extremely high - volume calendar, scheduled all meetings, calls, appointments, conferences, client functions, and managed the sea of shifting priorities, expectations and demands from internal and external executives, departments, on air talent, Executive Producers and production companies
  • Book, schedule and manage extensive domestic and international travel, which included high profile events (Emmy’s, Golden Globes, Comic-Con, Sundance Film Festival, Cannes Film Festival, TCA, CES, MIPCOM etc.) with many trips overlapping. Provided door to door support for the President during every step of his travel, regardless of time zones, anticipating his needs and reacting to last minute scheduling/travel changes
  • Set-up, hosted and provided technical support for internal and external video conferences, acted as administrative business liaison for the President, prioritizing company security for all conference calls, video meetings and information distribution internally and externally
  • Manage, update, resend and overcommunicate where necessary on all telephone & email correspondence, including unscheduled drop by’s, emails and urgent messages (managing the staff and acting as back-up to and the voice of the President in these instances)
  • Manage and supervise staff and their related projects regardless of title level to ensure everything is being handled in the manner requested, required and expected by the President. This includes executive, tech, administrative, vendor and outside sources
  • Anticipate and adapt in a fast-paced environment all materials, agendas, presentations, correspondence, reports, and review and organize information from eternal sources. Working with/directing the creative team on AMC materials, pitch books, artwork etc. to ensure it’s all on brand.
  • Maintain an extensive and detailed list of gifting, card and note clientele. Gifting and carding were the well-crafted hallmark of the President’s career.
  • Persistent yet non-heavy-handed follow through to make sure deadlines and timelines are being met
  • Act as a guide, a leader and a knowledge base to the existing Administrative staff. Advise, motivate, direct and navigate anyone needing assistance, for any matter, as the general thinking is that the President’s office knows all.

Confidential, New York, NY

Executive Assistant

Responsibilities:

  • Executive Assistant to the Chief Operating Officer, back-up to the Confidential President
  • Responsible for all senior level executive administrative duties including but not limited to complex calendaring, scheduling, expense reporting in Concur, coordinating client meetings, coordinating extensive travel arrangements, setting up internal and external video conferences & WebEx meetings, coordinating hosted conference calls, acting as administrative business liaison, maintains Annual Calendar of Events
  • Gatekeeper and first point of contact between Executives, Team Owners, Board of Governors, COO’s, Audit Committee, Finance Committee and Players Association
  • Manage a variety of special projects for the COO including League special events, offsite meetings & player business dinners. Independently research, prioritize, and follow up on multiple incoming issues and concerns addressed to the COO, determining appropriate course of action, referral, and/or response

Confidential, New York, NY

Executive Assistant

Responsibilities:

  • Second Executive Assistant to the Pres. & CEO, 1st Assistant to the SVP of Corporate Development, 2 SVP’s of Digital Media
  • Responsible for all senior level executive administrative duties including but not limited to complex calendaring, scheduling, expense reporting in Concur and PeopleSoft, coordinating client meetings, coordinating domestic and international business meetings, coordinating extensive multi country travel arrangements, setting up internal and external video conferences, acting as administrative business liaison
  • Gatekeeper and first point of contact between Executives, Team Owners, Team Presidents, Agents, Network Executives and Partners
  • Recipient of the Ropes & Gray NFL On Location Award for assisting with the divestiture of the On Location entity
  • Special Events planning including but not limited to offsite board meetings, department parties, national and intl. meetings, Commissioner level strategic planning events

Confidential, Brooklyn, NY

Executive Assistant

Responsibilities:

  • Executive Assistant to the CEO and CFO

Confidential, New York, NY

Executive Assistant

Responsibilities:

  • Assisted Founding Partners in building the existence of the international private equity team Confidential, LLC at the parent company Confidential Capital Management, LLC from the ground up including but not limited to recruitment and hiring, facilities, equipment procurement, travel, passport, visa and immigration issues, technology related matters and HR and benefit matters
  • Set up and staffed two offices from the ground up, one in Stamford CT and the other in NY
  • Executive Assistant to 3 Managing Directors; responsible for all senior level administrative duties including complex multi-country international travel arrangements, calendaring, scheduling, expense reporting, coordinating domestic and international business meetings
  • Market Data Researcher- Provided customized news, research, company profiles, personal profiles, reports, and topics covering banking and finance
  • Events planning for Managing Directors including but not limited to intl. deal closing parties, family wedding and honeymoon arrangements, family travel, family social events and personal vacations, booking private planes, helicopters and yachts for business and social events

Confidential, New York, NY

Executive Assistant

Responsibilities:

  • Executive Assistant to three Managing Directors, 2 VP's and 2 Consultants. Responsible for all senior level administrative duties including complex multi-country international travel arrangements, calendaring, scheduling, expense reporting, coordinating international business meetings, passport and visa issues for the entire US staff
  • Market Data Researcher- Provided customized news, research, company profiles, personal profiles, reports, and topics covering banking and finance
  • Office Manager for all US operations. Handled all elements of running the office from HR to facilities, staff hiring, training and management
  • Events planning for Managing Directors including but not limited to intl. deal closing parties, family wedding and honeymoon arrangements, family travel, family social events and personal vacations

Confidential, New York, NY

Executive Assistant

Responsibilities:

  • Executive Assistant-Provided executive administrative support to MD and VP level professionals within the organization including the CEO.
  • Responsible for all senior level administrative duties including complex travel arrangements, calendaring, scheduling, expense reporting, and coordinating business meetings.
  • Market Data Researcher- Provided customized news, research, company profiles, personal profiles, reports, and topics covering banking and finance
  • Facilities-Handled all aspects of the appearance and maintenance of the office including but not limited to full carpet care, repair and maintenance, lighting and electrical issues, air conditioning, heating and HVAC,, freight area/elevator reservations, pantries (including the maintenance and repair of all appliances), supervised cleaning, storage facilities and archiving
  • Administrative Assistant and Temp Assistant Trainer-In-house trainer for new hires as well as temps hired to work with the professionals. In charge of Amex Expense Report Training. Solicited and reviewed resumes for the hiring of permanent RH Administrative staff and assisted in the Associate resume screening process

Confidential, New York, NY

NewsEdge Administrator

Responsibilities:

  • Sole NewsEdge Manager and Administrator-Provided live customized news, research, departmental profiles, personal profiles, reports, and topics covering banking and finance to the entire corporation of 15,000 on 4 continents via the intranet, Lotus Notes and LAN based NewsEdge applications
  • Responsible for the maintenance and operation of all server software, client care and vendor relations 24 hours a day, 7 days a week. Provided over 5000 news sources including newswires, newspapers, magazines, and department specific profiles and topics to a client power base of over 1500
  • Researched extensively using Reuters, Bloomberg, Associated Press, UPI and other news content providers from around the world

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