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Administrative Assistant Resume

Lynchburg, VA

SUMMARY:

A responsible office position utilizing one’s proven skills and knowledge.

S KILLS:

Solid PC skills, including MapPoint, Microsoft Word, Excel, Microsoft Publisher, PowerPoint, Fourth Shift 7.11, SAP, Microsoft Office 2010, QuickBooks, Office XP, Deltek Vision, Payroll processing - Millennium CBIZ and Dominion, and ADP. Excellent communication and organizational skills.Strong analytical and business problem solving skills. Proven ability to prioritize and meet deadlines. Outstanding interpersonal skills.

EXPERIENCE:

Confidential, Lynchburg, VA

Administrative Assistant

Responsibilities:

  • Provides secretarial support for Vice President of Primary.
  • Answers incoming calls, schedule appointments and maintains calendar.
  • Proof reads sensitive documents for accuracy.
  • Types, edits, and proofreads reports, correspondence, and other documents.
  • Prepares agenda and meeting minutes.
  • Coordinates monthly Council meetings to include catered meals.
  • Prepares PowerPoint presentations; correspondence and excel spreadsheets.
  • Assists in compiling information for documents.
  • Assists in maintaining and organizing office and supplies.

Confidential, Lynchburg, VA

Administrative Support Specialist

Responsibilities:

  • Uses current company document standards for generating business letters, reports, and proposals.
  • Types, edits, and proofreads reports, correspondence, and other documents using word processing software.
  • Assists with updating Marketing records/files/databases, including standard procurement forms, resumes, project descriptions, graphic materials, and promotional materials, as assigned. Pays close attention to detail.
  • Assists in maintaining and organizing department/office central files.
  • Maintains neat and organized work area, allowing efficient access to project information required by other team members.
  • Operates standard office duplicating, scanning, facsimile machines, and computer hardware and software. Continues to develop proficiency in software applications.
  • Maintains confidentiality of sensitive information.
  • Performs Internet searches when requested and distributes information, as required.
  • Serves as back - up support to the Receptionist. Presents a good “first impression” by being poised, tactful, professional, and patient.
  • Performs related work in general support of the Company, as necessary.

Confidential, Lynchburg, VA

Benefits Administrator and Human Resources Administrative Assistant

Responsibilities:

  • Communicates benefit information to new employees.
  • Answers employee questions related to health and welfare plans and refers difficult or very complex issues to manager as needed.
  • Assists with annual open enrollment, arranges for distribution of materials from carriers, and assists with communicating changes to employees, and scheduling HRA’s.
  • Verifies the accuracy of the monthly premiums statements for all group insurance policies and processes them for payment. Communicates and resolves administrative problems with the carrier representative.
  • Administers health and welfare plans including enrollments and terminations. Processes required documents through payroll and insurance providers to ensure accurate recordkeeping and proper deductions.
  • Coordinates benefit information to be forwarded to TASC needed for completion of benefit plans 5500.
  • Responsible for logging FMLA leave on vendor website weekly.
  • Prepare and produce payroll, balance payroll, maintenance of payroll files.
  • Maintains confidential personnel files for all current and former employees.
  • Files EEO-1 and VETS-100A reports annually; maintains other records, reports, and logs to conform to regulations.
  • Assists with Affirmative Action Plan maintaining spreadsheets throughout year for yearend reporting.
  • Maintains list of position descriptions and is responsible for updating.
  • Responsible for offer letters, background checks, EEO/E-verify and new hire packages.
  • Performing random drug tests.
  • Prepare and distribute promotion notices.
  • 1099R and 1099Int at year end.
  • Schedules Flu shot clinic.
  • Performs other related duties as required and assigned.

Confidential, Lynchburg, VA

Image Audit Specialist

Responsibilities:

  • Coordinate and oversee all audit related activities including monthly audit results.
  • Ensure all decisions from the Image Audit Council are carried out in accordance with Lynchburg Electronic Preservation Policy.
  • Maintain effective relationship with vendors concerning image audit and central record activities.
  • Coordinate projects to improve image quality.
  • Support issue resolution for Life escalations.
  • Conduct additional activities as needed

Senior Accounting Representative

Confidential

Responsibilities:

  • Perform daily and monthly reconciliations of suspense, disbursements and or clearing accounts, which involves various interacting systems.
  • Identify discrepancies and take action to balance accounts.
  • Daily monitoring and review of accounts.
  • Perform account analysis and research problems as required.
  • Understand account inputs and related outputs to insure accuracy and proper account usage.
  • Other duties as assigned.

Confidential, VA

Accounts Payable Specialists, Receivables

Responsibilities:

  • Handling all account payable responsibilities, bank reconciliation’s, maintaining petty cash and all daily reporting of cash posting and receivables.
  • Work closely with purchasing and receiving to insure accuracy with invoices and statement reconciliation’s. Other duties include posting of receivables to customer accounts, maintaining company credit card account and expenses.

Confidential, Lynchburg, VA

Assistant to the Controller

Responsibilities:

  • Handling all Accounts Payable, Accounts Receivable responsibilities as well as General Ledger entries, tracking all credits and reconciling statements and working closely with purchasing for price accuracy.
  • PMaintaining all employee files and benefits, preparing new hire, termination, and cobra information. Maintaining Workman Compensation files.
  • Insuring that all drawings and documents are up to date and current for manufacturing as well as the Quality Handbook.
  • Receptionist duties include maintaining front lobby, handling phone responsibilities for two companies.

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