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Administrative Assistant Resume

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Mclean, VA

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SUMMARY:

  • Exceptional interpersonal and communication skills; both verbal and written
  • Microsoft Word, Excel, QuickBooks, IMIS, Adobe Photoshop, typing 60 WPM, comfortable on Mac or Windows PC
  • High level of interpersonal skills to handle sensitive and confidential situations and documentation
  • Ability to operate most standard office equipment
  • Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
  • Knowledge of basic administrative functions; filing, faxing, photocopying, manage incoming and outgoing mail and/or correspondence

EXPERIENCE:

Administrative Assistant

Confidential, McLean, VA

Responsibilities:

  • Support Program Manager in Association Management firm
  • Ensured correct data - entry for three association s
  • Maintain client s for three association clients; process applications
  • Provide administrative/clerical work and inventory management of products
  • Support internal meetings
  • Process client and/or renewals via phone; update master spreadsheet daily
  • Operate postage-meter as needed (domestic/international)

Administrative Assistant

Confidential, McLean, VA

Responsibilities:

  • Proficient in Quickbooks, Microsoft Office Word, Excel, Outlook
  • Perform a wide variety of clerical support functions such as: updating various spreadsheets, copying, scanning, faxing, filing, word processing, data entry, and records management as assigned
  • Reconcile monthly bank statements
  • Pay monthly and quarterly taxes
  • Invoicing clients
  • Answering and screening calls
  • Greet incoming clients/visitors
  • Open, sort, deliver mail and faxes
  • Receive and deliver packages and other general administrative duties as needed
  • Maintain, anticipate need, and order office supplies
  • Detail oriented, professional attitude and reliable

Office Assistant, Administrative Services

Confidential, Vienna, VA

Responsibilities:

  • Prepares, processes, and maintains various charts, records, reports and files; controls and issues office supplies
  • Compose a variety of forms, records, statements and reports from notes or from rough draft, including correspondence, requisitions, legal forms, briefs, bulletins and various other items
  • Sort and distribute mail; prepares outgoing mail
  • Copy and distribute documents, forms and correspondence
  • Attend and prepare meeting minutes
  • Assist support staff in other areas as needed

Human Resource Specialist

Confidential, Reston, VA

Responsibilities:

  • Assist in hiring process by placing job posting in newspapers and Websites; scheduling telephone interviews and checks
  • Prepare Affirmative Action spreadsheet records for Confidential
  • Organize new employee orientation
  • Prepare paperwork required to place employee on payroll and establishes personnel file
  • Process payroll data sheets and assures proper approvals, disseminates approved forms
  • Answer routine HR questions and takes care of HR requests
  • Maintain personnel files, keep employee records up-to-date by processing employee status changes in a timely fashion
  • Coordinate health, life and disability enrollments and communicates with service providers concerning routine administration of programs
  • Employee termination duties: Prepare termination letter, calculate unused leave and benefit information, update personnel records on computer
  • Keep benefit spreadsheet up to date
  • Assure compliance with COBRA guidelines by preparing letters and other paperwork as directed; receives and records COBRA insurance premium payments
  • Maintain files of approved position descriptions
  • Perform routine employment verifications
  • Generate miscellaneous reports from HR tracking system
  • Responsible for petty cash, including maintaining disbursement accounting register
  • Calculate and prepare check requests to accounting for monthly payment of AIAA healthcare and insurance bills, etc
  • Reconcile monthly employee medical bank statements
  • Determine employer/employee contributions for employee savings and healthcare plans and prepare wire transfer
  • Process tuition reimbursements
  • Process garnishments

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