SUMMARY:
- Exceptional interpersonal and communication skills; both verbal and written
- Microsoft Word, Excel, QuickBooks, IMIS, Adobe Photoshop, typing 60 WPM, comfortable on Mac or Windows PC
- High level of interpersonal skills to handle sensitive and confidential situations and documentation
- Ability to operate most standard office equipment
- Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
- Knowledge of basic administrative functions; filing, faxing, photocopying, manage incoming and outgoing mail and/or correspondence
EXPERIENCE:
Administrative Assistant
Confidential, McLean, VA
Responsibilities:
- Support Program Manager in Association Management firm
- Ensured correct data - entry for three association s
- Maintain client s for three association clients; process applications
- Provide administrative/clerical work and inventory management of products
- Support internal meetings
- Process client and/or renewals via phone; update master spreadsheet daily
- Operate postage-meter as needed (domestic/international)
Administrative Assistant
Confidential, McLean, VA
Responsibilities:
- Proficient in Quickbooks, Microsoft Office Word, Excel, Outlook
- Perform a wide variety of clerical support functions such as: updating various spreadsheets, copying, scanning, faxing, filing, word processing, data entry, and records management as assigned
- Reconcile monthly bank statements
- Pay monthly and quarterly taxes
- Invoicing clients
- Answering and screening calls
- Greet incoming clients/visitors
- Open, sort, deliver mail and faxes
- Receive and deliver packages and other general administrative duties as needed
- Maintain, anticipate need, and order office supplies
- Detail oriented, professional attitude and reliable
Office Assistant, Administrative Services
Confidential, Vienna, VA
Responsibilities:
- Prepares, processes, and maintains various charts, records, reports and files; controls and issues office supplies
- Compose a variety of forms, records, statements and reports from notes or from rough draft, including correspondence, requisitions, legal forms, briefs, bulletins and various other items
- Sort and distribute mail; prepares outgoing mail
- Copy and distribute documents, forms and correspondence
- Attend and prepare meeting minutes
- Assist support staff in other areas as needed
Human Resource Specialist
Confidential, Reston, VA
Responsibilities:
- Assist in hiring process by placing job posting in newspapers and Websites; scheduling telephone interviews and checks
- Prepare Affirmative Action spreadsheet records for Confidential
- Organize new employee orientation
- Prepare paperwork required to place employee on payroll and establishes personnel file
- Process payroll data sheets and assures proper approvals, disseminates approved forms
- Answer routine HR questions and takes care of HR requests
- Maintain personnel files, keep employee records up-to-date by processing employee status changes in a timely fashion
- Coordinate health, life and disability enrollments and communicates with service providers concerning routine administration of programs
- Employee termination duties: Prepare termination letter, calculate unused leave and benefit information, update personnel records on computer
- Keep benefit spreadsheet up to date
- Assure compliance with COBRA guidelines by preparing letters and other paperwork as directed; receives and records COBRA insurance premium payments
- Maintain files of approved position descriptions
- Perform routine employment verifications
- Generate miscellaneous reports from HR tracking system
- Responsible for petty cash, including maintaining disbursement accounting register
- Calculate and prepare check requests to accounting for monthly payment of AIAA healthcare and insurance bills, etc
- Reconcile monthly employee medical bank statements
- Determine employer/employee contributions for employee savings and healthcare plans and prepare wire transfer
- Process tuition reimbursements
- Process garnishments
