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Executive Assistant Resume

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Naperville, IL

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TECHNICAL SKILLS:

Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Microsoft Outlook, One NoteSalesforce.com, QuickBooks, All Social Media

WORK EXPERIENCE:

Executive Assistant

Confidential, Naperville, IL

Responsibilities:

  • Design, develop, implement and maintain administrative systems and processes for the executive team.
  • Monitor, manage and organize CEO email.
  • Respond to emails on behalf of CEO when requested.
  • Calendar management and scheduling for (5) Executives.
  • Strategic Investor Research for CTO & CIO
  • Direct HR Support working closely with the COO (payroll, research company benefits and development of office procedures and policies)
  • Produce and prepare Agenda's, PowerPoint Presentations and various documents as needed
  • Manage all related office functions while maintaining budgets
  • Implemented, maintained and managed QuickBooks software for company Accounting needs
  • Managed all travel arrangements, logistics and bookings for all Executives
  • Managed all Special Event functions (business meetings, dinners, team building and project related meetings in and outside the company).

Executive Assistant

Confidential, Northbrook, IL

Responsibilities:

  • Provide a high level of collaborative professional support to the CEO using independent judgment and discretion to ensure optimal work, confidentiality and information flow.
  • Coordinate and Manage travel arrangements air, hotel, car for executives and dinner reservations for guests and clients visiting including communication with airport staff, car and limo services.
  • Anticipate and create materials needed for CEO meetings and presentations.
  • Manage logistics, timelines and calendars to ensure the most effective use of the CEO's attention and focus; proactively monitor schedules to identify and resolve conflicts and inefficiencies.
  • Responsible for all aspects of Board and Executive Committee Meetings, including but not limited to: meeting invitations, room reservations and setup, agenda reminders, attendance, nameplates, catering needs and meeting materials.
  • Review and manage mail, CEO filing, provide telephone support, as well as update and maintain CEO contact list.
  • Handle all aspects of any out of town executive travel; manage any out of town visitor travel and hotel arrangements, coordinating schedules as needed.
  • Process expense reports for self and CEO.
  • Supervise, train and evaluate other administrative staff
  • Liaisons with building facilities handle issues with office space, equipment and the maintenance (wall, windows, floors, furniture)
  • Works with vendors connected to the office space or services such as Corporate travel, Business Cards,

Executive Assistant

Confidential, Schaumburg, IL

Responsibilities:

  • Developed office procedures and policies
  • Recognized for financial acumen, successfully managing AP/AR
  • Liaison for President (accountant, staff & attorney)
  • Maintain & manage Presidents & VP calendar
  • Book & arrange travel arrangements
  • Plan & arrange meetings, conference calls & special events
  • Developing and implementing new administrative systems, such as record management, flow of internal & external operations
  • Recording office expenditure and managing the budget
  • Acted as HR manager, responsible for recruiting, hiring, discipline, orientation, benefits and incentives.
  • Organizing the office layout and maintaining supplies of stationery and equipment maintaining the condition of the office and arranging for necessary repairs
  • Overseeing the recruitment of new staff, including and induction
  • Ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
  • Writing reports for senior management and delivering presentations
  • Responding to customer inquiries and complaints
  • Strong vendor & client relationships
  • Responsible for timesheet collection and payroll processing including data entry
  • Track time sheets & submit to payroll company & reconcile for error
  • Reconcile bank statements & track expenses
  • Reviewing and updating health and safety policies and ensuring they are observed
  • Responsible for ensuring new employees have necessary office/cube space including office supplies, name plates, etc.
  • Works with vendors connected to the office space or services such as Corporate travel, Business Cards, Confidential, etc.
  • Full Office Management duties

Office Manager/Bookkeeper

Confidential

Responsibilities:

  • AP/AR and Payroll Management
  • Acted as HR manager, responsible for recruiting, hiring, discipline, orientation, benefits and incentives
  • Special Events Management
  • Manage cost vs. budget
  • Maintain all computer and phone equipment

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