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Directives Analyst Resume

Columbia, MD

SUMMARY:

  • Success oriented, multi - faceted, efficient and reliable administrative professional with 20+ years experience in management support and manpower acquisition/program management professional with over thirty years of experience supporting senior level organizations within the Confidential that serviced several hundred employees.
  • Experienced in supporting Executives and CIOs and improving internal operations of large, diverse organizations.
  • Proficient in standard office software, Defense Travel System ( Confidential ), and various administrative functions, coupled with the ability to bring success to time-sensitive projects. Highly motivated team player that works well under pressure.

CORE COMPENTENCIES:

  • Executive Administrative Support, Client Relations, Writing, Communicating, Customer Service
  • Oral and Written Communication, Interpersonal Skills, Security Coordinator

SOFTWARE SYSTEMS:

  • Defense Travel System ( Confidential )
  • Staff Action Control Coordination Program (SACCP)
  • Total Workforce Management System (TWMS)
  • Joint Personnel Adjudication System (JPAS)
  • Office of Legislative Counsel (OLC) System
  • Automated Time Attendance Production System (ATAAPS)
  • Congressional Hearings and Reporting Requirements Tracking System ( Confidential )
  • DoD Directives Portal System (DPS)
  • MS Outlook Products:
  • MS Excel
  • MS Power Point
  • MS Word

EXPERIENCE:

Confidential, Columbia, MD

Directives Analyst

Responsibilities:

  • Assist in coordination, tasking and confliction of directives actions requiring the Secretary of the Confidential ’s ( Confidential ) signature.
  • Facilitate the finalization and clearance of new or revised Confidential directives through direct client consultations, document review, and coordination among the appropriate stakeholders within Confidential Secretariat-level offices.
  • Ensure each client is provided with guidance regarding the directives writing, revision and cancellation processes through the development of materials, provision of materials and briefings.
  • Confer with subject-matter experts regarding directive content to ensure clarity in technical writing.
  • Routinely review information and guidance from complex and diverse sources, including, but not limited to internal correspondence, Confidential Memorandums and Confidential Issuances.
  • Assist with examining organizational processes and procedures to support the division in developing new strategies in support of process changes.
  • Reliably manage the competing priorities and short-fuse timelines of Secretariat-level offices.
  • Serve as the principal point of contact in responding to inquiries from internal/external offices.
  • Draft and edit executive-level correspondence, memorandums and presentations
  • Maintain electronic case files within Total Records Information Management (TRIM) for all records in accordance with applicable policy.
  • Manage content on the Department of the Confidential Issuances website, the authoritative source for all active Department of Confidential directives.

Client Solution Architect, Fairfax, VA

Confidential

Responsibilities:

  • Serving as an early adopter for the Department of the Confidential latest tasking, records management and knowledge management system Department of the Confidential Tasking, Records and Consolidated Knowledge Enterprise Repository ( Confidential TRACKER)
  • Providing Confidential TRACKER to PEO EIS Program Offices
  • Managing workflow progress of actions in Confidential TRACKER
  • Maintaining PEO EIS Correspondence and Tasking Tracker
  • Assigning and monitoring taskers to PEO EIS Program Offices for action
  • Generating and distributing weekly dashboard and Correspondence and Tasking Tracker to Program Offices and Stakeholders
  • Providing administrative support and preparing correspondence and technical reports
  • Reviewing and route documents for leadership review and signature
  • Providing "as needed" support for PEO EIS Front Office and Chief of Staff (COS)
  • Following-up on status of open actions as dictated by correspondence and official taskers

Confidential, McLean, VA

Supporting the Deputy Chief Management Officer

Responsibilities:

  • Received actions/tasks assigned directly or indirectly to Confidential via Congressional Hearings and Reports Requirements Tracking System ( Confidential ), Office of Legislative Council (OLC) Green Sheets, Action Officers, or emails to leadership and assigns to appropriate directorates by tasking Directorate Correspondence Control Officers ( Confidential )
  • Received actions/tasks generated by Confidential Front Office, enters them into Confidential Correspondence Action Tracker (D-CAT), and assigns to the appropriate Directorate via the Confidential
  • Engaged Confidential to ensure official and non-official correspondence actions/tasks are complete in SACCP and D-CAT
  • Processed official and non-official Office of Secretary of Defense (OSD) “action change requests” transferring actions/tasks to another Component, granting extensions, downgrades, cancellations, and completed actions/tasks
  • Chaired weekly meetings with Confidential used to obtain status updates on actions/tasks for their Directorate and to ensure all actions were being monitored and tracked in D-CAT
  • Generated and presented daily D-CAT updates, Due/Overdue Actions and Correspondence Reports to leadership for five Confidential directorates
  • Reviewed and edited all correspondence packages submitted for Confidential signature

Confidential, Alexandria, VA

Director of Communications/Networks Division

Responsibilities:

  • Point of contact for conference room reservations for VTCs and various meetings for internal and external offices
  • Scheduled and set up VTCs (Secure & Non-Secure) and other various meetings for internal and external offices
  • Took messages and informed directorates or divisions using expeditious means. Provided responses to telephone and email messages the same or next working day
  • Composed replies to correspondence for Director’s review and signature
  • Proofread outgoing correspondence prepared by division personnel, checking for grammatical accuracy and correct formatting
  • Provided information for briefings, reports, and memorandums
  • Prepared correspondence for Flag signature for proper routing
  • Coordinated Division Director’s official travel to include making transportation and accommodations reservations, obtaining and relaying visit clearance information to proper personnel for processing, and providing itinerary to organizations and officials prior to the Director’s visit(s)
  • Prepared binder containing travel orders, reservations, itinerary, and bio of persons being visited
  • Assisted office personnel with official travel orders and travel claims
  • Maintained classified and unclassified tasking database and produced weekly tasking reports
  • Prepared action and information memorandums for forwarding to higher authorities and outside organizations
  • Maintained organizational correspondence records and files
  • Requested, stocked and distributed administrative supplies for the division
  • Organized and maintained division supply storage cabinet

Confidential, Arlington, VA

Executive Assistant

Responsibilities:

  • Maintained and managed calendar and meeting schedules for Principal Deputy Director
  • Coordinated extensive travel arrangements; prepared and submitted expense reports
  • Scheduled and planned meetings for internal organization
  • Provided information for briefings, reports, and memorandums
  • Prepared, proofread and edited official correspondence for distribution
  • Maintained Executive Timesheet Database
  • Tracked division taskers using SACCP
  • Maintained organizational reading and confidential files

Confidential, Arlington, VA

Served as the Management Analyst/Assistant Security Coordinator

Responsibilities:

  • Provided backup administrative support for Flag Officers in Confidential Range Office
  • Maintained schedules of conference rooms and calendars for three Confidential Captains to ensure promptness in attendance for various conferences and meetings
  • Prepared, proofread, and edited correspondence for distribution
  • Prepared correspondence for Flag signature for proper routing
  • Scheduled and planned internal meetings for organization
  • Assistant Security Coordinator, serving as communication link between Security Coordinator and pertinent staff personnel
  • Trained personnel in security measures and maintained classified inventory database
  • Tracked travel and program expenditures to ensure funding remained within budgetary guidelines
  • Served as lead coordinator for personnel office move, which resulted in seamless and effective transition
  • Researched environmental policies and issues as needed

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