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Executive Assistant/personal Assistant Resume

Chicago, IL

SUMMARY:

Dynamic and dedicated Executive Assistant who is recognized for communicating effectively at various levels and acting as a liaison between clients, board members, managers and employees. Track record of meeting targets and deadlines efficiently. Demonstrated ability to implement office policies and procedures to facilitate the smooth workflow.

AREAS OF EXPERTISE:

  • Proficient in all Microsoft Office Software
  • Proficient in Smart Sheet, Basecamp, Drop Box
  • Performing Accounting Functions
  • Handling HR Responsibilities
  • Proficient in Executive Calendar Management
  • Preparing Correspondence and Reports
  • Planning Corporate Events and Meetings
  • Proficient In Arranging All Aspects Of Travel, Including International
  • Managing International/Domestic Travel
  • Developing Policies and Procedures
  • Excellent Customer Service Standards
  • Team Player Work Ethic
  • Detailed Oriented/Multi - Tasked
  • Enjoy A Fast-Paced Working Environment Ability To Solve Problems
  • Strong Ability To Compose and/or Edit Documents
  • Ability To Perform As A Personal Assistant On Weekends And Off Peak Hours

EXPERIENCE:

Confidential, Chicago, IL

Executive Assistant/Personal Assistant

Responsibilities:

  • Communicated with board members and managed materials and details for quarterly board meetings
  • Scheduled Confidential board and committee meetings
  • Ensured readiness for external board meetings
  • Ensured follow through for CEO’s action items
  • Extensive international/domestic travel for CEO
  • Professional travel included communication with designated venue and facilitators
  • Preparing all Power Point and speaker materials and ensuring air, ground and lodging reservations per the CEOs ps
  • Actively pursued reimbursements on all expenses that were to be paid by facilitator as well as re-cooping air travel miles with airline companies
  • Managed and coordinated extremely busy calendar with extreme detail
  • Monitored, prioritized and replied to emails on behalf of the CEO on related issues
  • Managed the execution of staff events, retreats and meetings including, but not limited to logistics in air and ground travel, lodging, materials and hospitality - approximately 120 employees
  • Maintained multidimensional complex calendar events and created highly effective organized filing system
  • Booked conference rooms, arranged out of town conferences, travel and hotel accommodations
  • Implemented processes and procedures that increased operational efficiency; managed daily functions of the office and premises
  • Produced high-level communications ranging from highly confidential to policies and procedures
  • Maintained strict confidentiality with sensitive information, financial documents, records and personal matters
  • Major contributor to our Fiscal Policy Manual
  • Spearheaded the Customer Service Model for the organization
  • Human Resource functions included:
  • Writing job descriptions
  • Posting to job boards and sites
  • Selecting and interviewing candidates
  • Selecting finalist to move to the next level

Confidential, Chicago, IL

VIRTUAL Executive and Personal Assistant

Responsibilities:

  • Ran personal errands while Mr. Dorenfest was traveling abroad
  • Ensured personal bills were paid and that house staff were directed as needed

Confidential, Chicago, IL

Executive and Personal Assistant

Responsibilities:

  • Heavy calendar management consisting of setting, canceling, rescheduling meetings and keeping track of a very busy ever changing schedule
  • Scheduling and managing all travel arrangements both professionally and personally, domestically and internationally
  • Preparing correspondence and written material as requested by C-level leadership and the executive team
  • Revamped Board of Director materials for board and committee meetings
  • Created new filing system so that member’s files were easily accessible and up to date
  • Planned and maintained the board's schedule several years in advance

Confidential, Chicago, IL

Assistant to the Commissioner/Personal Assistant

Responsibilities:

  • Managed, prioritized and responded to emails as needed as well as a very heavy calendar
  • Set up mayoral briefings every month as well as briefings with Chief of Staff
  • Participated in Senior Staff meetings. Scheduled weekly update meetings with Senior Staff members
  • Scheduled and managed all travel arrangements both professionally and personally
  • Communicated with aldermen on a weekly basis and prepared documents and information for budget hearings
  • Communicated with media and setting up interviews with newspaper and television outlets
  • Created a Department of Environment Newsletter to ensure that all Department of Environment employees were abreast of all activities within the department.
  • This consisted of obtaining information, laying out the newsletter and sending the newsletter to all employees.
  • Managed the reception area so that it ran efficiently and professionally
  • Participated in community events that consisted of speaking engagements to constituents on information about the monetary benefits of lessening their environmental footprint

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