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Executive Assistant Resume

PROFESSIONAL EXPERIENCE:

Confidential

Executive Assistant

Responsibilities:

  • Administrative support to the CEO, CTO, VP Project Management, VP of Engineering and their direct reports
  • Responsible for the organization of multiple daily schedules and maintaining long - range business calendars
  • Organize and coordinate executive level meetings, including Board meetings
  • Arrange complex international and domestic travel, as well as the preparation of expense reports
  • Manage credit card reports, coding of expenses ensuring timely and accurate submissions are made
  • Liaison with several recruiting agencies for the coordination of interviews and job offers
  • Responsible for shipping and receiving. Manage conference registrations and travel for large groups
  • Organized company events

Confidential

Executive Assistant

Responsibilities:

  • Administrative support to the President of Confidential Solutions, the President of ISS (a subsidiary of BEIS), the President of Technical Services and Business Development of Confidential & Infrastructure Services and their direct reports
  • Responsibilities include organizing and maintaining multiple calendars, internal and external meetings, customer relations and all day to day activities
  • Make complex domestic and international travel arrangements
  • Understand each person’s distinct preferences and make arrangements accordingly
  • Manage credit card reports, coding of expenses ensuring timely and accurate submissions are made
  • Event coordination including all company activities and client events, including charity golf outings up to large groups of 40
  • Manage personal business such as doctor’s appointments and errands to include vehicle maintenance
  • Within established guidelines, make independent decisions
  • Maintain and place orders for office supplies, office equipment and business cards
  • Able to answer cell phone calls and work at times outside of regular office hours

Confidential

Senior Executive Assistant

Responsibilities:

  • Administrative support to the President & CEO, CFO, Executive VP of Corporate Development along with their direct reports
  • Responsibilities include preparation of presentations, formal, confidential and general correspondence
  • Maintain corporate records and other Board related documents
  • Organize and coordinate executive level meetings and activities including Board of Directors meetings
  • In the absence of managers, review daily correspondence to ensure matters are handled in a timely fashion
  • Organize complex and detailed international and domestic travel arrangements and itineraries; compile documents for travel-related meetings, as well as the preparation of expense reports for members of the Board and Executive Team
  • Responsible for the organization of daily schedules and maintaining long-range business calendars
  • Maintain and place orders for office supplies, office equipment and business cards
  • Organized company-wide and personal events

Confidential

Executive Administrative Assistant

Responsibilities:

  • Administrative support to the VP & General Counsel and Director of Human Resources, along with their supporting staff (11 total)
  • Prepare detailed reports, presentations, formal and confidential correspondence
  • Maintain corporate records and other Board related documents
  • Review and code invoices for payment to vendors and insurance providers
  • Process medical/dental reimbursements and wire transfers with Finance
  • Process death claims, acting as a liaison between beneficiaries and insurance provider
  • Organize and coordinate executive level meetings and activities
  • Maintain employee and retiree files and documentation
  • Assist with the coordination of interviews and job offers

Confidential

Executive Administrative Assistant

Responsibilities:

  • Administrative support to the General Manager, Deputy General Manager, VP of Engineering, VP of Procurement, VP of Construction, VP of Finance, VP of Operations, VP of Project Management and the VP of Business Development, Downstream and Upstream Divisions

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