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Administrative Services Specialist Resume

Richmond, VA

PERSONAL STATEMENT:

Highly - organized and detail-oriented Executive Assistant. Excels at providing thorough, skillful, and confidential administrative and project management support to senior level executives. Possesses ability to grow positive relationships with clients and colleagues at all organizational levels. Skilled in utilization of MS Office Suite, Outlook, Lotus Notes, Google Docs, and Board Effect.

PROFESSIONAL EXPERIENCE:

Administrative Services Specialist, Richmond, VA

Confidential

Responsibilities:

  • Provide administrative support to the Director of Physician Recruitment and Confidential Administration.
  • Work closely with the department administrators to update and refresh web position postings for each of their respective departments.
  • Gather information for intranet web page content to make information available to all departments.
  • Maintain position postings on various job sites for the recruitment team and update as recruitments are filled.
  • Coordinate recruitment travel, process purchase orders and reconcile expenses, schedule and maintain calendars for recruitment team.
  • Organize travel, interviews, and tours for recruitment candidates.
  • Create arrangements for recruitment meetings-tradeshows, video conferences, teleconferences, and WebEx and manage the distribution of meeting and handout materials.

Office Manager, Richmond, VA

Confidential

Responsibilities:

  • Provided management to the Audit and Compliance Services team.
  • Coordinated travel and reimbursements, along with scheduling and maintaining calendars for the Chief Compliance and Privacy Officer.
  • Managed logistics of all committee meetings and subsequent documents.
  • Facilitated communication and assured the accurate and timely recording, transcription, and distribution of agendas, minutes and logs for assigned Audit and Compliance Services and BOD Committees.

Administrative Assistant/Project Support Assistant, Richmond, VA

Confidential

Responsibilities:

  • Provided administrative support to the Site Administrator and Senior level members of CAHM.
  • Coordinated the House Calls and Transitional Care back office filing, faxing and scanning system flow.
  • Scheduled Confidential t appointments, transportation.
  • Enter lab orders from physicians and nurse practitioners.
  • First point of contact for Confidential incoming calls.
  • Responsible for fielding general (non - medical) questions and for routing calls to proper medical staff.

Administrative Services Specialist, Richmond, VA

Confidential

Responsibilities:

  • Provided administrative support to the Director of Physician Services, Compensation Team, Physician Recruiter and Confidential Board Committees.
  • Coordinated travel for Executive team and visiting guests.
  • Scheduled and maintained calendars for the Director of Physician Services, Associate Administrator for the Compensation team and Physician Recruiter.
  • Managed logistics of all Compensation and Recruitment Committee meetings, managed documents, facilitated communication and assured the accurate and timely recording, transcription and distribution of agendas, minutes and logs for assigned Confidential Board Committees.

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