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Executive Assistant Resume

Fremont, CA

PROFESSIONAL SUMMARY:

  • A bright, ambitious, highly experienced, polished, professional Executive Assistant seeking a full time position
  • Exceptional skills at anticipating the needs of her superior, and becoming the right hand to the organization
  • Strong team player, interacting with all levels of staff for best driven results
  • Excellent detailed organization, verbal and written communication skills
  • Outstanding multi - tasking abilities in a fast paced environment, remaining calm, and has a sense of humor
  • High level of integrity, confidentiality and professional demeanor
  • Can do attitude, critical thinking, anticipate needs, and seeing projects to the finish line

TECHNICAL SKILLS:

  • Advance level in Excel, Microsoft Outlook, Calendar, and Sales Force, Cisco WebEx
  • Intermediate level with PowerPoint, SharePoint, GoogleDocs, Concur, Frame Maker and Website Administration, Zoom

PROFESSIONAL EXPERIENCE:

Confidential, Fremont, CA

Executive Assistant

Responsibilities:

  • Coordinate and prepare travel for all C-Level members, including travel packets
  • Prepare for Board of Director Meetings, including materials, catering and confidential materials
  • Responsible for all expense reporting, tracking and follow up
  • Strong calendaring of C-Level Executives
  • Travel to offsite meetings as needed, domestic or international
  • Works closely with CEO, and CFO on gatekeeper issues, determining course of actions and responses

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

  • Prepared complex expense reports for CEO & members of Executive Team along with strong calendaring for executive team
  • Planned, coordinated and confirmed all domestic and international travel with agendas
  • Responsible for coordinating all Board of Director Meetings, communications with Board members, investors, along with confidential materials
  • Traveled to offsite conferences or meetings as needed including international travel
  • Coordinated All Hands Meetings and Global Sales Meetings to international or domestic locations, including s, materials, transportation, hotels etc.
  • Negotiated hotels fees for employee meetings saving company 35% per year

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

  • Strong and multiple calendaring for the Corporate Team including CEO
  • Prepared expense reports and approved those for VP and CFO’s direct reports
  • Took minutes on all meeting and prepared agendas
  • Anticipated VP and CFO needs to ensure their optimum productivity
  • Prepared all travel arrangements for all offsite conferences

Confidential, Milpitas, CA

Executive Assistant

Responsibilities:

  • Maintained VP and 6 Senior Directors’ calendars
  • Created and maintained expense reports for the VP
  • Made complex domestic and international travel arrangements
  • Planned All Hands Meetings, events and team barbeques

Confidential, Santa Clara, CA

Executive Assistant

Responsibilities:

  • Maintained 3 Executive’s calendars, set priorities, scheduled appointments and meetings
  • Determined urgency of appointment requests and scheduled as appropriate
  • Make all travel arrangements including Confidential travel, Confidential shuttle, limo, or taxi
  • Researched, prioritized and followed up on incoming issues and concerns addressed to dept., including those of a sensitive or confidential nature

Confidential, Santa Clara, CA

Executive Assistant

Responsibilities:

  • Maintained VP’s calendars, set priorities, scheduled appointments and meetings
  • Handled on boarding of new employees, including interfacing with facilities team and IT team as needed
  • Planned and coordinated corporate catering, and developed presentations for related on-site and off-site meetings
  • Provided executive-level administrative support to the VP of Product Management and Marketing and his 11 direct reports
  • Coordinated all travel and transportation arrangements
  • Created VP’s expense reports, processed and authorized expense reports per department

Confidential, Fremont, CA

Website Administrator

Responsibilities:

  • Coordinated classes, maintained the Master Calendar while administering the requirements for 1,500 employees on campus
  • Provided technical support and assisted site Confidential managers in ensuring compliance with legal and regulatory requirements, implemented Confidential programs, met business expectations and ensured continuous improvement
  • Responded to significant incidents and government requests and notices

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