Executive Assistant Resume Fremont, CA - Hire IT People

PROFESSIONAL SUMMARY:

A bright, ambitious, highly experienced, polished, professional Executive Assistant seeking a full time position
Exceptional skills at anticipating the needs of her superior, and becoming the right hand to the organization
Strong team player, interacting with all levels of staff for best driven results
Excellent detailed organization, verbal and written communication skills
Outstanding multi - tasking abilities in a fast paced environment, remaining calm, and has a sense of humor
High level of integrity, confidentiality and professional demeanor
Can do attitude, critical thinking, anticipate needs, and seeing projects to the finish line

TECHNICAL SKILLS:

Advance level in Excel, Microsoft Outlook, Calendar, and Sales Force, Cisco WebEx
Intermediate level with PowerPoint, SharePoint, GoogleDocs, Concur, Frame Maker and Website Administration, Zoom

PROFESSIONAL EXPERIENCE:

Confidential, Fremont, CA

Executive Assistant

Responsibilities:

Coordinate and prepare travel for all C-Level members, including travel packets
Prepare for Board of Director Meetings, including materials, catering and confidential materials
Responsible for all expense reporting, tracking and follow up
Strong calendaring of C-Level Executives
Travel to offsite meetings as needed, domestic or international
Works closely with CEO, and CFO on gatekeeper issues, determining course of actions and responses

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

Prepared complex expense reports for CEO & members of Executive Team along with strong calendaring for executive team
Planned, coordinated and confirmed all domestic and international travel with agendas
Responsible for coordinating all Board of Director Meetings, communications with Board members, investors, along with confidential materials
Traveled to offsite conferences or meetings as needed including international travel
Coordinated All Hands Meetings and Global Sales Meetings to international or domestic locations, including s, materials, transportation, hotels etc.
Negotiated hotels fees for employee meetings saving company 35% per year

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

Confidential, Milpitas, CA

Executive Assistant

Responsibilities:

Confidential, Santa Clara, CA

Executive Assistant

Responsibilities:

Maintained 3 Executive’s calendars, set priorities, scheduled appointments and meetings
Determined urgency of appointment requests and scheduled as appropriate
Make all travel arrangements including Confidential travel, Confidential shuttle, limo, or taxi
Researched, prioritized and followed up on incoming issues and concerns addressed to dept., including those of a sensitive or confidential nature

Confidential, Santa Clara, CA

Executive Assistant

Responsibilities:

Maintained VP’s calendars, set priorities, scheduled appointments and meetings
Handled on boarding of new employees, including interfacing with facilities team and IT team as needed
Planned and coordinated corporate catering, and developed presentations for related on-site and off-site meetings
Provided executive-level administrative support to the VP of Product Management and Marketing and his 11 direct reports
Coordinated all travel and transportation arrangements
Created VP’s expense reports, processed and authorized expense reports per department

Confidential, Fremont, CA

Website Administrator

Responsibilities:

Coordinated classes, maintained the Master Calendar while administering the requirements for 1,500 employees on campus
Provided technical support and assisted site Confidential managers in ensuring compliance with legal and regulatory requirements, implemented Confidential programs, met business expectations and ensured continuous improvement
Responded to significant incidents and government requests and notices