PROFESSIONAL SUMMARY:

• A bright, ambitious, highly experienced, polished, professional Executive Assistant seeking a full time position
• Exceptional skills at anticipating the needs of her superior, and becoming the right hand to the organization
• Strong team player, interacting with all levels of staff for best driven results
• Excellent detailed organization, verbal and written communication skills
• Outstanding multi - tasking abilities in a fast paced environment, remaining calm, and has a sense of humor
• High level of integrity, confidentiality and professional demeanor
• Can do attitude, critical thinking, anticipate needs, and seeing projects to the finish line

TECHNICAL SKILLS:

• Advance level in Excel, Microsoft Outlook, Calendar, and Sales Force, Cisco WebEx
• Intermediate level with PowerPoint, SharePoint, GoogleDocs, Concur, Frame Maker and Website Administration, Zoom

PROFESSIONAL EXPERIENCE:

Confidential, Fremont, CA

Executive Assistant

Responsibilities:

• Coordinate and prepare travel for all C-Level members, including travel packets
• Prepare for Board of Director Meetings, including materials, catering and confidential materials
• Responsible for all expense reporting, tracking and follow up
• Strong calendaring of C-Level Executives
• Travel to offsite meetings as needed, domestic or international
• Works closely with CEO, and CFO on gatekeeper issues, determining course of actions and responses

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

• Prepared complex expense reports for CEO & members of Executive Team along with strong calendaring for executive team
• Planned, coordinated and confirmed all domestic and international travel with agendas
• Responsible for coordinating all Board of Director Meetings, communications with Board members, investors, along with confidential materials
• Traveled to offsite conferences or meetings as needed including international travel
• Coordinated All Hands Meetings and Global Sales Meetings to international or domestic locations, including s, materials, transportation, hotels etc.
• Negotiated hotels fees for employee meetings saving company 35% per year

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

• Strong and multiple calendaring for the Corporate Team including CEO
• Prepared expense reports and approved those for VP and CFO’s direct reports
• Took minutes on all meeting and prepared agendas
• Anticipated VP and CFO needs to ensure their optimum productivity
• Prepared all travel arrangements for all offsite conferences

Confidential, Milpitas, CA

Executive Assistant

Responsibilities:

• Maintained VP and 6 Senior Directors’ calendars
• Created and maintained expense reports for the VP
• Made complex domestic and international travel arrangements
• Planned All Hands Meetings, events and team barbeques

Confidential, Santa Clara, CA

Executive Assistant

Responsibilities:

• Maintained 3 Executive’s calendars, set priorities, scheduled appointments and meetings
• Determined urgency of appointment requests and scheduled as appropriate
• Make all travel arrangements including Confidential travel, Confidential shuttle, limo, or taxi
• Researched, prioritized and followed up on incoming issues and concerns addressed to dept., including those of a sensitive or confidential nature

Confidential, Santa Clara, CA

Executive Assistant

Responsibilities:

• Maintained VP’s calendars, set priorities, scheduled appointments and meetings
• Handled on boarding of new employees, including interfacing with facilities team and IT team as needed
• Planned and coordinated corporate catering, and developed presentations for related on-site and off-site meetings
• Provided executive-level administrative support to the VP of Product Management and Marketing and his 11 direct reports
• Coordinated all travel and transportation arrangements
• Created VP’s expense reports, processed and authorized expense reports per department

Confidential, Fremont, CA

Website Administrator

Responsibilities:

• Coordinated classes, maintained the Master Calendar while administering the requirements for 1,500 employees on campus
• Provided technical support and assisted site Confidential managers in ensuring compliance with legal and regulatory requirements, implemented Confidential programs, met business expectations and ensured continuous improvement
• Responded to significant incidents and government requests and notices