Executive Assistant to Managing Director Resume New York, NY - Hire IT People

SUMMARY:

Senior Executive Assistant with over two decades of experience providing assistance to SVP and C - Level executives. Self-motivated and skilled in management of complex calendars and arranging domestic and international travel schedules. Highly organized with sound decision making skills and the ability to handle confidential matters.

TECHNICAL SKILLS:

MS Office
Suite
Outlook
Access
Peoplesoft Salesforce Concur

PROFESSIONAL EXPERIENCE:

Confidential, New York, NY

Executive Assistant to Managing Director

Responsibilities:

Processed invoices for payment, including maintenance of payment database, and weekly reports
Travel and entertainment reimbursement
Booked meeting room and arranged refreshments for internal meetings

Confidential, New York, NY

Executive Assistant to President/ Office Manager

Responsibilities:

Provided high-level traditional support including calendar management, travel coordination, and expense processing.
Coordinated agendas, dispatched invitations, booked meeting room, arranged IT resources and refreshments for internal and external meetings
Worked with HR in onboarding new employees
Ordered office supplies; Rewrote New Employee Manual; Facility maintenance
Provided detailed word processing as needed

Confidential, New York, NY

Executive Asst.

Responsibilities:

Served as liaison between Confidential and Confidential and worldwide employees (300+ ppl)
Ensured executive privacy and managed confidential matters cleanly and effectively
Screened telephone calls and responded to routine and moderately complex inquiries
Coordinated international and domestic travel arrangements including passports, visas, detailed itineraries, flights, accommodations, dining, ground transportation and subsequent expense reports
Executed divisional Charitable Contributions requests
Coordinated integration of new hires with Human Resources, Technology and other departmental teams
Prepared and arranged internal moves, onboarding, seating changes and computer network access
Coordinated agendas, dispatched invitations, booked meeting rooms, arranged IT resources and refreshments for internal and external meetings
Provided back-up assistance to the Executive Assistant to the Managing Executive Officer
Maintained confidential departmental budget balances
Processed inter-departmental budget transfers
Assisted in the enhancement and implementation of the firm’s Travel, Entertainment and Gift polices
Established reimbursement procedures for North Confidential Banking Employees to adhere to these policies
Integral part in the implementation of on-line Concur Travel, Entertainment and Gift operating system resulting in a reduction in travel expense of approximately 20%
Created and maintained internal manuals for assistants to use as a reference guide for booking travel, car service and day-to-day office duties
Reviewed, tracked and processed divisional billings and expense reports including currency conversions

Confidential, New York, NY

Executive Asst. to Senior Vice President

Responsibilities:

Provided administrative support to Senior Vice President including high volume of phones, maintenance of calendar and correspondence
Liaison between SVP and reporting employees (75) and Board Members
Coded, tracked and filed all departmental expenses
Processed departmental billings, reviewed and resolved charges
Prepared agendas for high volume of daily, monthly and weekly meetings
Scheduled and booked travel arrangements, managed follow-up expenses reports
Monitored and requisitioned office supplies and gratis orders (CDs) for department and floor

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Executive Assistant To Managing Director Resume

New York, NY

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