ADMINISTRATIVE SKILLS:

Microsoft Office (Word, Excel, PowerPoint, Outlook, Vizio, Access), Lotus Notes, ACT, Legal Solutions, Pacer, ViDesktop, Lawcruit, HireRight, Ariba Buyer, Adobe Acrobat, eRecruiter, Cendant Mobility, Sharepoint, ISOtrain, Webex, Concur, M&O System, Track - It, Laserfiche

EMPLOYMENT:

Confidential

IT Executive Assistant

Responsibilities:

• Monitor daily Help Desk inquiries related to Information Technology
• Oversaw projects related to the administrative functions of the corporation
• Provided training and support pertaining to company’s transition to a paperless system, as well as training regarding Claims
• Correspond with third party vendors regarding billing, document production, etc.
• Coordinated company sponsored events
• Update emergency evacuation plan
• Volunteer outside of department when the need arose
• Utilize case management software to update and organize materials associated with members
• Participated in regular IT staff meetings
• Ordered office supplies
• Coordinated voluminous payments to 15,000+ members

Confidential, Pasadena, CA

Administrative Assistant

Responsibilities:

• Perform the on - boarding and off-boarding process for Internal Audit Services Department
• Maintain Executives calendars, schedule meetings, provide updates as needed
• Support a diverse and more complex environment, including arrange and set up of office space
• Facilitate staff meetings, manage conference room requests, equipment and inventory
• Provide staff training, manage department requests across all regions
• Execute administrative projects, support in confidential matters and interview process
• Manage travel as well as relocation arrangements, and background checks
• Project and meeting coordination, including set up and revision of MS PowerPoint presentations and document preparation
• Thorough knowledge of MS applications including Ariba Buyer. Generate reports using company software to maintain, track, and submit weekly updates to managers.

Confidential, Pasadena, CA

Administrative Office Coordinator

Responsibilities:

• Log and distribute mail/packages in a timely manner, prepare checks for deposit
• First point of contact with visitors, building management and parking
• Answer high volume, multi lined phone system
• Maintain conference room requests, and the appearance of office at all times
• Coordinate in office events - meetings, birthdays, lunches
• Replenish office and kitchen supplies as needed

Confidential, Los Angeles, CA

Legal Assistant

Responsibilities:

• Multi-task and complete assignments quickly and accurately meeting demanding deadlines
• Prepare correspondence and legal documents using software such as Legal Solutions and Tax Tools, responsible for entering time and billing on Sage ACT
• Gather information pertinent to the case and organize it to be used throughout the case and trial, take minutes at proffer sessions
• Litigation support included trial preparation, extensive legal research, scanning all incoming correspondence and maintain electronic filing system
• Coordinate meetings, set up conference calls.
• Prepare any material needed for meetings or trial
• Submit court filings using messenger service, calendar management, follow up with clients and attorneys on day to day updates, court calls

Confidential, Pasadena, CA

Executive Legal Assistant

Responsibilities:

• Support three corporate attorneys with calendar and email management, answer telephones
• Submit travel and expense reports using Concur software, draft proposals, maintain filing system
• Open, read, route and distribute incoming mail, gather information for weekly departmental reports

Confidential, Los Angeles, CA

Attorney Recruiting Assistant

Responsibilities:

• Handled department data entry using ViDesktop talent management software
• Arrange scanning, faxing, maintaining electronic filing system
• Update Outlook contacts for partners and associates
• Greet candidates, responsible for the day to day administrative tasks

Confidential, Los Angeles, CA

Legal Administrative Assistant

Responsibilities:

• Prepare paper filing system for records, correspondence, and other materials.
• Oversee incoming mail, scanning and making copies of correspondence and other material
• Responsible for preparing legal correspondence, summons and motions, subpoenas and responses
• Work under the direction of lawyers and paralegal to complete tasks
• Conduct research, handle confidential and sensitive documents on a daily basis
• Monitor office equipment and service calls, maintain office inventory and supplies
• First point of contact for clients or visitors, schedule appointment and follow up on case matters

Confidential, Pomona, CA

Human Resource Assistant

Responsibilities:

• Prepared emails, memos, reports, and presentations. Arranged domestic and global travel
• Organize and process H-2B visas
• Handle complex programs, projects, and assignments as requested
• Create correspondence to vendors, executives using MS and electronic mail
• Assist in mock audits, research and review comparable findings
• Plan recruitment process and research candidate pool
• Assist employees and customers with problem resolutions via incoming calls and emails
• Composed and maintained Business card software
• Process and set up new hires and employee benefits packages

Confidential, Los Angeles, CA

Training/Project Coordinator

Responsibilities:

• Ensures that employees assigned were current on required training
• Coordinates with instructors/trainers to ensure training was completed in a timely manner
• Entered training data into TDTS database in a timely manner
• Supports the DCR process by identifying employees requiring training, following up on required training, measuring and monitoring the effectiveness of training
• Report out training metrics to Directors, Assist in Quality Audits
• Supported multiple managers in processing reports and follow up on required training
• Participated on continuous improvement teams, assist with special projects

Confidential, Los Angeles, CA

Attorney Recruiting Assistant

Responsibilities:

• Prepared and coordinated interview schedules for partners and associates
• Greeted candidates at the beginning of their interview and provided interview schedules
• Provided telephone coverage for manager, screen calls, assist with the handling of numerous calls by responding to requests and answering fielding questions
• Organized travel arrangements and expense reports. Maintained applicant tracking system
• Created and submitted Expense reports, prepared emails, memos, reports, electronic files