SUMMARY:

Ability to work with all levels of employees and handle sensitive and confidential information with tact, diplomacy and discretion. Ability to follow up on delegated assignments. Energetic, enthusiastic, motivated, results oriented, highly organized and exceptional customer service skills.

COMPUTER SKILLS:

Application & Software: MS Office Suite (Word, Excel, PowerPoint, Access, Project Manager, Microsoft Works, WordPerfect, Lotus Notes and PeopleSoft

PROFESSIONAL EXPERIENCE:

Confidential

Executive Assistant, Washington, DC

Responsibilities:

• Provide direct support to the Controller, VP of Operation & Confidential, assist the President/CEO as needed.
• Ensure that all confidential information in an appropriate manner
• Coordinate Vice President’s calendar to arrange appointment, meeting and conference; gather appropriate data as required and reschedule existing appointments as deemed appropriate.
• Compile and enter complex expense reports that conform to non - profit contract regulations.
• Arrange for domestic and international travel, researching cost-effective travel options.
• Reconcile expenses with company credit cards using centralized accounting system.
• Schedule calendars; set-up meeting logistics, and coordinate video conference calls.
• Plan and coordinate luncheons and develop presentations for on-site and off-site meetings

Confidential

Executive Assistant, Washington, DC

Responsibilities:

• Supported nine (9) staffers which included a Senior Vice President, a Vice President and seven (7) Directors.
• Provided general administration duties: setting up and maintaining calendars and keeping staff abreast of schedules.
• Corresponding with various medical organizations relevant to benefits - Medicaid, Medicare and emergency issues involving registration and eligibility.
• Trained staffers on Delco Medical Data Base including storage and retrieval.
• Organized and schedule monthly conference and weekly meetings involving national and international members of the Confidential .

Confidential

Human Resources Specialist, Washington, DC

Responsibilities:

• Provided human resources consultation services to private and public sector clients on a full range of human resources policies, guidelines and procedures.
• Maintain records of sick leave used by employees for bereavement, care of family members with serious health and mental health conditions ensuring limits do not exceed usage.
• Skilled in assessing and evaluating sick leave to be used in the calculation of employee and/or survivor annuity in retirement based on the full sick leave balance.
• Familiar with the laws, rules and regulations regarding breaks in-service, reemployed annuitants and re-credit calculations.
• Conduct leave audits, review and evaluate annual, sick, advanced sick and advanced annual leave, Family and Medical Leave (FMLA), donated leave via the voluntary leave program, leave without pay (LWOP), alternative work schedules (AWS), credit hours under flexible work schedules, compensatory time off, telework and the voluntary leave bank.

Executive Office of the President

Confidential, Washington, DC

Responsibilities:

• Responsible for the Electronic Official Personnel Folder ( Confidential ) special project such as transition from paper-based personnel records to an electronic official based version, provided guidance in all human resources area, under The Guide to Personnel Recording ( Confidential ) consistency with Confidential practices and procedures.
• Reviewed personnel folders and retirement applications providing memoranda informing agency or applicants of missing information and timelines for submission to expedite processing of the retirement application; transmittal to OPM.
• Validated service computation dates, credits for military service and deposits, confirmation of appropriate retirement system assignment.
• Composed correspondence for implementing the retirement package.
• Counseled employees on best dates to retire and years of service and age requirements.
• Provided general Confidential support to Executive Office of the President/Office of Administration.
• Requested Pick-Up 50 prior service from former agency for new hires’ Official Personnel Folder.
• Coded and input and verified employee data into Other Government Tracking System (OGETS)
• Updated employee records such as Performance Appraisals, Personnel Action SF-50 form, Direct Deposit form.
• Proofread, edit and maintain official personnel folders, payroll records, and other related documents.
• Processed separation forms such as SF-2810, SF-2819 and SF-2820 for resignations.
• Verify employee information in Confidential .
• Verify the departing employee’s checkout form with the Department Report.
• Assisted Confidential Assistant with special project in transferring Separation/Retirement Official Personnel Folders (OPFs) to National Archives and Records Administration (NARA)

Confidential

Management Assistant, Arlington, VA

Responsibilities:

• Prepared travel authorizations and vouchers in GovTrip (Travel Database).
• Verified employee time in QuickTime database.
• Prepared and edited confidential letters and general documents, forms, and reports.
• Created categorized and maintained correspondence and general files.
• Fulfill requests for information by telephone, fax or mail.
• Maintain department schedules (Lotus Notes), appointment and project deadlines and schedule meeting rooms.
• Process and distributed incoming mail and prepare outgoing mail including official correspondence and FedEx.
• Prepared and complete acquisition request for office purchases and supplies. Enter acquisition request in IDEAS.
• Enter new library acquisitions into Excel spreadsheet.
• Enter CITIES applications in SPITS database.
• Enter and process official correspondence in DTS.
• Created folders for CITES application, file and route to DSA staff.
• Ensuring files are up to date accurate for auditing purposes.