SUMMARY:

Resourceful and Professional Executive proficient at coordinating business travel, organizing large scale meetings, and managing third - party vendors. Highly responsible and self-motivated with a solid work ethic. Skilled at multi-tasking and maintaining a strong attention to detail. Engage professionalism and superior communication skills to meet patient, community and company needs.

HIGHLIGHTS:

• Calendar scheduling
• Event oversight
• Report Generation
• Presentation development
• Micro Managing
• Expense report
• Travel and meeting coordination
• Business correspondence
• Vendor management
• Medical Terminology
• Patient Care
• Detail-Oriented
• Analysis and proofreading

SOFTWARE KNOWLEDGE:

• Microsoft Office
• Word
• Outlook
• Visio
• PowerPoint
• Excel eClinical Works
• PeopleSoft
• Halogen Software - Strategic Talent Management
• FusionRis Logic - patient account system
• Taske - ACD phone monitor/ recording system
• Quickbooks
• EPIC
• EMR
• PACS
• ACUO
• CRM - Salesforce
• SharePoint

EXPERIENCE:

Confidential

Executive Assistant, Phoenix, AZ

Responsibilities:

• Manage senior director’s complex and frequently changing schedules and coordinate pre-planning of trips.
• Create expense reports, assist with budgets, and scanning/filing documents.
• Conduct research to prepare, gather, and proof marketing materials, agendas, for executive and non-executive-level meetings.
• Organize, track and schedule employees for Diversity, Inclusion & Cultural Adaptability for organization.
• Develop and maintain systems for upcoming deadlines on incoming requests, projects, and events.
• Executive assistant for Building Healthy Communities Board of Directors (501c4)
• Support and assist Marketing & Engagement / Diversity & Community Affairs teams/departments with initiatives, structure and overall maintenance of organizational culture and employee morale. Assist both teams with internal and community events, grand openings and community relationships.
• Distribute company-wide announcements, book conference rooms, and coordinate catering for multiple meetings staff development forum.
• Process travel expenses and reimbursements.
• Works well independently and within a team on projects as needed and reoccurring.
• Greet visitors entering the office, determine the nature and purpose of visit, and direct them to the appropriate destination.
• Manage registrations, set up and tracking for all Marketing and Diversity events and organize assistants as needed.
• Openly enlist to all other duties and tasks assigned.

Confidential

Executive Assistant, Wauwatosa, WI

Responsibilities:

• Provide administrative and clerical support to the Senior Vice President/General Manager
• Champions the values and builds the culture to support the goals of CDI while fostering an environment where customer service is a priority
• Coordinates and assists with management of SVP s calendar and schedule, and organizes complex activities such as meetings, travel, and department activities, working with RVP to maintain priorities and meet deadlines
• Coordinates and organizes Management Committee Meetings in Milwaukee, Chicago and the Northeast, as well as any other meetings, including meeting invitations, handouts, and minutes
• Coordinates orientation for all new associates within the market
• Maintains specific contact lists for each SVP within Outlook
• Assists Account Executives marketing materials inventory, including ordering new pieces, and coordinates materials and necessarily event details for marketing events and luncheons
• Responsible for weekly territory assignments
• Assists MCW administrative assistants with radiology schedules and CDI coverage
• Organizes and maintains information for licensure, registrations, and CMEs for equipment, technologists and radiologists
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, policies and procedures etc
• Compiles receipts, prepares and submits for approval monthly OOP and Pcard statement for GM/RVP and other market leadership; Account Executives, Operations Director (all Markets) and Operations Supervisor.
• Acts as a project manager for special projects, at the request of the GM/RVP;
• Handles confidential and non - routine information
• Files appropriate documentation on a timely basis
• Works independently and within a team on special and nonrecurring and ongoing projects
• Assisted HRIS individual contributor role responsible for working in a team environment to analyze and implement new programs and processes for the enterprise using technology such as PeopleSoft, SharePoint, and SQL Server.
• Mentor to coworkers answer questions as needed
• Coordinates orientation for all new associates within the market
• Approved time cards, payroll and PTO and non PTO requests
• Created work schedules and coverage for staff
• Recruiter and hiring supervisor
• Monitor ACD calls system TASKE and reported data monthly and quarterly
• Complete audits for patient exam orders monthly
• Performance Appraisal - CDI Talent Management for front office staff
• FusionRis Logic system - monitor and track patient account system for Regional Market for GM/RVP
• CDI trainer to all staff and travel to all markets to train them in our FusionRis system within east coast and central states.

Confidential

REGISTRATION SPECIALIST, MILWAUKEE, WI

Responsibilities:

• Register patients for appointments / verify insurance / call for orders/ customer service / prep patients for exams
• Front office Associate /check in patients / customer service / connect paperwork with Radiologists

Confidential

INTELLECTUAL PROPERTY LEGAL ASSISTANT, MILWAUKEE, WI

Responsibilities:

• Assistant to Patent and Trademark Paralegals
• Draft motions and appeals for filings
• Draft patent/trademark applications for inventions and conduct research on the United States Patent Trademark Office website
• Monitoring daily patents/trademarks filed with law firm
• Aid inventors and invention owners in obtaining a patent for their invention
• Respond to U.S. Patent and Trademark Office (USPTO) Actions
• Interview clients and conduct research to gain knowledge of invention
• Client portfolio management/Create files for storage and maintenance
• Contact clients for renewals
• Research for duplicate patent/trademarks filed