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Executive Assistant Resume

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Dallas, TX

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SUMMARY:

Proactive Executive Assistant, with excellent office management experience, organization and communications skills, Ability to prioritized multiple tasks, and meet deadlines. Adaptable team player, Flexible and hardworking with strong drive to success.

TECHNICAL SKILLS:

  • Calendar Organization
  • Travel Logistics Planning
  • Meeting Coordination
  • Expense Reporting
  • IT Skills
  • Corporate and Event Planning
  • Office Administration
  • Microsoft Office Proficiency

PROFESSIONAL EXPERIENCE:

Confidential, Dallas TX

Executive Assistant

  • Supported executive support to Senior Vice President and Sales/Retail Operations teams.
  • Managed calendars, appointments and meetings.
  • Provided meeting support, coordinate agendas, prepared PowerPoint presentations, arranged food or snacks, prepare hotel or venue meeting space,
  • Booked Travel, prepared Expense Reports, PCard reconciliation, and processed department Invoices
  • Coordinated Quarterly All Hands, Executive Meetings, Sales Operations, and Retail Team Meeting Events.
  • Performed cross - training responsibilities with other Executive Assistants and Sales Coordinators.
  • Served as the main point of contact for customers, vendors, and team members.

Confidential, Plano TX

Office Manager

  • Liaison between President/CEO, CFO and Senior Leadership Executives.
  • Acted as an Office Manager/Executive Assistant for the full scope of administrative duties.
  • Managed President/CEO, EVP’s schedules to ensure focus is provided to key strategies and deliverables.
  • Coordinated travel arrangements (domestic and international).
  • Assisted executives in all possible works; meetings, preparing documents, travel expenses, and presentations.
  • Managed business luncheons for executive meetings, clients, and visitors.
  • Performed related duties as required.

Confidential, Dallas TX

Executive Assistant

  • Assisted Executive Director of Technology and Senior Executive Leadership Team.
  • Coordinated executive calendars, meetings, appointments.
  • Organized travel arrangements, travel expenses, and invoices.
  • Prepared by-weekly payroll, time sheets, attendance, and vacation records for 150 departmental employees.
  • Created PowerPoint presentation, Financial Reports for on-site and off-site meetings.
  • Planned details of special VIP events, corporate luncheons, and dinners.

Confidential

Executive Assistant

  • Supported Executive Vice President, IT Executive Director, and Teams.
  • Coordinated executive’s meetings, calendar schedules and event planning.
  • Arranged domestic/international travel.
  • Reconciled and maintained expense reports, invoices, and financial statements.
  • Updated/Prepared Training Reports, Org Charts, and PowerPoint presentations.
  • Managed departmental telepresence video conferences, meetings, webinars/activities across multiple time zones globally.
  • Communicated with employees at all levels of the organization to gather or convey information.

Confidential, Dallas TX

Executive Assistant

  • Assisted C-level executive support to Senior Vice President of Operations and Account Management Team
  • Managed calendars, and scheduled meetings/teleconferences/video conferences.
  • Prepared, meeting agendas, PowerPoint presentations
  • Arranged domestic and international travel, limousine service.
  • Processed travel expenses, department invoices.
  • Helped with Legal Contract preparation, proofreading, review, monitoring, corrections/modifications, delivery, status tracking and file maintenance.
  • Adhered to the highest of professional and ethical behavior in all activities.

Confidential

Executive Assistant

  • Assistant to Executive Vice President, and Client Executives.
  • Managed Outlook calendars, travel reservations, and expense reports.
  • Created spreadsheets, presentations, graphics, and organizational charts.
  • Ran and distributed departmental Sales reports, using Symposium and Crystal software.
  • Credit checks processed new prospects with confidential information.

Confidential

Executive Assistant

  • Provided administrative support to the Executive Vice President of Technology and his direct reports with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines.
  • Prepared correspondence, spreadsheets, presentations, graphics, and organizational charts.
  • Organized calendars, scheduled meetings, and conferences.
  • Coordinated extensive travel arrangements, domestic, and international.
  • Participated in management department meetings, HR training, and the hiring process.
  • Prepared on-boarding packets for new hires
  • Maintained inventory of employee assigned property and equipment.

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