Executive Assistant Resume Austin, Texas - Hire IT People

SUMMARY:

SKILL:

EXPERIENCE:

Executive Assistant

Confidential, Austin, Texas

Responsibilities:

Maintained the Assistant Deputy Commissioner’s and Forensic Director’s schedule and calendar.
Coordinated meetings; prepared meeting materials.
Arranged travel for the staff; prepared travel vouchers.
Coordinate administrative activities and manage deadlines for staff.
Maintain working relationships with agency staff, federal agencies, legislative staff, and stakeholders.
Prepare materials for trainings, presentations, reports, and meetings; transcribe meeting minutes.
Coordinate and handle all logistics related to trainings, meetings, and conferences.
Maintain log of all required training certifications, and ensure monthly time reports are met.
Design, and/or edit publications, including manuals and forms.
Compile data for charts, graphs, databases, and report summaries.
Create and submit Purchase Requisitions for general office supplies, equipment, software, training, travel.
Monitor budget for projected shortfalls recommending adjustments as necessary.
Assist with scheduling interviews, compiling interview materials for the interview panel.
Coordinate critical file maintenance/support and record - keeping.

Administrative Assistant

Confidential, Austin, Texas

Responsibilities:

Contract Technician

Confidential, Austin, Texas

Responsibilities:

Performed advanced analysis of provider profiles through evaluation and research techniques.
Processing updates, resolved problems and corrected discrepancies.
Maintained accurate profiles on providers in agency databases.
Established effective relationships with providers, buyers and other agencies.
Entered all contracts for vendors and monitored contracts in database.
Set up and maintained files for vendors, monitored expiration dates and updated on a monthly basis.
Assisted with the purchasing of consumer equipment and supplies.
Monitored the financial expenditures and resolved all discrepancies with the vendors.
Prepared weekly and monthly reports for upper management.

Training Assistant

Confidential, Austin, Texas

Responsibilities:

Maintained the Early Intervention Specialist Registry in database.
Provided excellent customer service through the Intake and Referral Care-Line.
Developed and managed documents and filing systems, and retention of all training documents.
Developed budget sheets and tracking systems by working closely with the accounting department.
Created and updated monthly and quarterly fiscal reports for management.
Prepared and tracked purchase orders and requisitions in financial database.
Monitored functions within the department to ensure that operations occur timely and accurately.
Assisted with the planning and execution of workshops and conferences.
Prepared training agreements and contracts for various events; negotiated fees.
Prepared and processed continuing education units for training events.
Handled travel accommodations as needed, to include air, car and hotel reservations.
Prepared travel vouchers; ensured timely travel reimbursement.

Administrative Assistant

Confidential, Marlin, Texas

Responsibilities:

Scheduled and assisted with probate and juvenile hearings.
Served as liaison between county employees and public.
Handled travel arrangements and maintained schedule/calendar for the Judge.
Worked closely with Auditors/Tax-Assessors office to track budget expenditures and balances.
Developed budget reports for County Commissioners.
Prepared memos and correspondence; organized and maintained confidential files.
Assisted State Troopers with arrest warrants and ticket entries in system.
Coordinated county-wide activities, ensure efficient and timely completion of business matters.
Corresponded daily with Senators and public officials in reference to securing grants for the county.