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Executive Assistant Resume

Austin, TexaS

SUMMARY:

  • Administrative support professional with 15+ years of experience.
  • Contract processing in various phases of management with 4+ years of experience
  • Budget/Financial support with 15+ years of experience
  • Resourceful, supportive, and able to adapt to changing priorities.
  • Known for integrity, loyalty, and willingness to help others.

SKILL:

  • Microsoft: Access, Excel, Outlook, PowerPoint, Word
  • Typing 60+ wpm
  • Excellent customer service
  • Human relations, counseling and conflict resolution

EXPERIENCE:

Executive Assistant

Confidential, Austin, Texas

Responsibilities:

  • Maintained the Assistant Deputy Commissioner’s and Forensic Director’s schedule and calendar.
  • Coordinated meetings; prepared meeting materials.
  • Arranged travel for the staff; prepared travel vouchers.
  • Coordinate administrative activities and manage deadlines for staff.
  • Maintain working relationships with agency staff, federal agencies, legislative staff, and stakeholders.
  • Prepare materials for trainings, presentations, reports, and meetings; transcribe meeting minutes.
  • Coordinate and handle all logistics related to trainings, meetings, and conferences.
  • Maintain log of all required training certifications, and ensure monthly time reports are met.
  • Design, and/or edit publications, including manuals and forms.
  • Compile data for charts, graphs, databases, and report summaries.
  • Create and submit Purchase Requisitions for general office supplies, equipment, software, training, travel.
  • Monitor budget for projected shortfalls recommending adjustments as necessary.
  • Assist with scheduling interviews, compiling interview materials for the interview panel.
  • Coordinate critical file maintenance/support and record - keeping.

Administrative Assistant

Confidential, Austin, Texas

Responsibilities:

  • Maintained the Directors' schedule and calendar.
  • Coordinated meetings; prepared meeting materials.
  • Arranged travel for the staff; prepared travel vouchers.
  • Prepared and distributed weekly standard, ad-hoc and statistical reports.
  • Served as liaison between department staff and legal/human resources.
  • Researched and gathered information related to complaints.
  • Completed data entry into database; reconciled data entered into the system.
  • Received and reviewed employment complaints for processing.
  • Maintained records in accordance to agency policy.
  • Safeguarded confidential and sensitive information.
  • Provided staff technical assistance on civil rights policies and procedures.
  • Train staff on procedures as needed.

Contract Technician

Confidential, Austin, Texas

Responsibilities:

  • Performed advanced analysis of provider profiles through evaluation and research techniques.
  • Processing updates, resolved problems and corrected discrepancies.
  • Maintained accurate profiles on providers in agency databases.
  • Established effective relationships with providers, buyers and other agencies.
  • Entered all contracts for vendors and monitored contracts in database.
  • Set up and maintained files for vendors, monitored expiration dates and updated on a monthly basis.
  • Assisted with the purchasing of consumer equipment and supplies.
  • Monitored the financial expenditures and resolved all discrepancies with the vendors.
  • Prepared weekly and monthly reports for upper management.

Training Assistant

Confidential, Austin, Texas

Responsibilities:

  • Maintained the Early Intervention Specialist Registry in database.
  • Provided excellent customer service through the Intake and Referral Care-Line.
  • Developed and managed documents and filing systems, and retention of all training documents.
  • Developed budget sheets and tracking systems by working closely with the accounting department.
  • Created and updated monthly and quarterly fiscal reports for management.
  • Prepared and tracked purchase orders and requisitions in financial database.
  • Monitored functions within the department to ensure that operations occur timely and accurately.
  • Assisted with the planning and execution of workshops and conferences.
  • Prepared training agreements and contracts for various events; negotiated fees.
  • Prepared and processed continuing education units for training events.
  • Handled travel accommodations as needed, to include air, car and hotel reservations.
  • Prepared travel vouchers; ensured timely travel reimbursement.

Administrative Assistant

Confidential, Marlin, Texas

Responsibilities:

  • Scheduled and assisted with probate and juvenile hearings.
  • Served as liaison between county employees and public.
  • Handled travel arrangements and maintained schedule/calendar for the Judge.
  • Worked closely with Auditors/Tax-Assessors office to track budget expenditures and balances.
  • Developed budget reports for County Commissioners.
  • Prepared memos and correspondence; organized and maintained confidential files.
  • Assisted State Troopers with arrest warrants and ticket entries in system.
  • Coordinated county-wide activities, ensure efficient and timely completion of business matters.
  • Corresponded daily with Senators and public officials in reference to securing grants for the county.

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