Personal/Executive Assistant Resume NY - Hire IT People

SUMMARY:

Bilingual (French/English) administrative professional with 10+ years’ experience anticipating executives’ needs and facilitating their rigorous workloads; distinguishing the degree of urgency among competing priorities; working independently with minimal instruction or as an enthusiastic team member; preparing flawless documents; maintaining 100% discretion, confidentiality, sound judgment, and quick - thinking, while understanding my employer’s bottom line and yielding the best results for all.
Accustomed to fast-paced work environments and rigorous deadlines.
My goal is to leverage my experience into Senior Executive Assistant role.

AREAS OF EXPERTISE:

TECHNICAL SKILLS:

EXPERIENCE:

Personal/Executive Assistant, NY

Confidential

Responsibilities:

Maintain contacts and donor databases, as well as calendars and electronic files
Organize guest lists, RSVPs, communications, and travel plans for philanthropic events
Prepare minutes from Executive Meetings, Finance Committee Meetings, and other key events
Book all travel, assist in event planning, reconcile expenses, and any ancillary projects
Assisted a foreign donor in successfully obtaining VISA/immigration paperwork

Confidential, New York City

Legal Assistant

Responsibilities:

Responsible for client invoicing, working closely with the firm's billing department (Omega software)
Plan and organize the logistical aspects of all business and personal travel, and ensure prompt reimbursement
Perform conflict of interest searches, draft waivers in the event of conflicts, and obtain client signatures
Open new client accounts and matters, create new transactional codes for ongoing clients and write transaction descriptions for partner approval
Provided additional support (“back-up” coverage) to Managing Partners within first month of employment

Confidential

Translator/Proofreader

Responsibilities:

Translate time-sensitive import/export permits and licensing agreements
Interpret for CEO and COO during conference calls, presentations and visits to Paris from Tokyo
Assemble briefing materials on individuals/organizations for executives prior to meetings
Participate in company’s website creation and maintenance
Earned company a 15% savings on international and domestic commercial flight plans

Confidential

Corporate Paralegal

Responsibilities:

Served as first-ever paralegal for entire Paris office legal staff - 15 partners; 100+ associates
Collaborated extensively with M&A department, drafting offering memoranda, powers of attorney, bylaws, minutes, sale and purchase agreements (with attorney supervision)
Wrote a large portion of the WF&G website (Paris office section only)
Served as liaison between Partners and Associates on all issues including highly confidential, critical transactional topics: Public offerings, M&As, LBOs, MBOs, IPOs
Elected employee representative to the comité d'entreprise (workers’ committee) by fellow legal staff colleagues

Confidential, New York, NY

Administrative Assistant

Responsibilities:

Provide full range of administrative support to a trading desk - Global Credit Fixed Income, Loan Syndications, Distribution & Trading - 11 VPs, 1 SVP, and 1 MD
Gatekeeper for heavy phone coverage; fielding calls from other banks, clients, and press
Track expense claims and prepared Time & Expense (“T&E”) Reports; organize all travel, hotels, car rental
Maintain calendars requiring regular rescheduling and subsequent follow-up
Responsible for IT updates and training new users on SYNFO (proprietary software housing all info on past and present JPM syndicated loans)