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Senior Administrative Assistant Resume

SUMMARY:

  • As Executive Assistant to the owner, I performed the following duties:
  • Research markets to provide data on available properties for prospective buyers using Google Earth.
  • Review leases for accuracy and produce Letters of Intent.
  • Prepare presentations for clients using PowerPoint and CoStar.
  • Arrange conference calls and set up meetings, providing catering and arranging IT needs.
  • Assist with complex schedule management.
  • Make domestic travel arrangements.
  • Prepare monthly expense reports.

TECHNICAL SKILLS:

  • MS Word MS Excel MS PowerPoint
  • MS Outlook Adobe Acrobat XI Pro Intuit QuickBooks
  • Some SalesForce

PROFESSIONAL EXPERIENCE:

Confidential

Senior Administrative Assistant

Responsibilities:

  • Research markets to provide data for surveys and tour books using PowerPoint and CoStar.
  • Create bound survey and tour books for the purpose of providing clients with choices of buildings or land to purchase or lease.
  • Utilize standard marketing - approved templates and graphics to create presentation materials.
  • Create marketing flyers for properties for sale or lease and for email blasts to area brokers.
  • Ensure all documents went out with appropriate Confidential & Confidential branding.
  • Plan events including scheduling team meetings and lunches.
  • Coordinate travel and prepare monthly expense reports.

Confidential, Plano, Texas

Executive Assistant

Responsibilities:

  • Manage heavy calendaring, appointments and deadlines for executives.
  • Coordinate extensive domestic travel arrangements.
  • Create and edit PowerPoint presentations (tutorials).
  • Track and report expenses for executives.
  • Plan, organize and present various meetings, events and webinars.
  • Perform regular administrative updates and approvals on company website.
  • Provide training and guidance for hundreds of agents.
  • Manage regular reporting functions for the executives.

Confidential, Dallas, Texas

Center Manager

Responsibilities:

  • As Center Manager for this 24,000 square foot center my main responsibility was to sell space and maintain clients.
  • This was accomplished by presenting to leasing prospects; providing outstanding customer service in order to retain clients; coming up with creative income streams within the center.
  • Operations tasks include processing renewals, monthly billing, collections, accounts payable and receivable.
  • Client services tasks involved taking care of client’s administrative needs which included the use of Word, Excel and PowerPoint to produce documents, spreadsheets and presentations in addition to assisting with travel arrangements and other general office functions.
  • On-site IT services includes troubleshooting clients’ Internet and phone connections; patching Internet and analog connections between panel and switches; setting up connections in client offices.

Confidential, Dallas, Texas

Executive Assistant

Responsibilities:

  • Coordinate and submit periodic lender draw requests to ownership for the purpose of funding operating expenses for 1.3 million square foot property.
  • Research and coordination of start-up executive business center on half floor (approximately 24,000 square feet) of building for ownership.
  • Research retail and commercial markets within the state of Texas for the purpose of targeting properties for purchase as well as development opportunities.
  • Create Excel spreadsheets for owner’s representative.
  • Arrange domestic travel.
  • Manage complex calendar using Outlook.

Confidential, Dallas, Texas

Senior Executive Assistant

Responsibilities:

  • Arrange domestic travel.
  • Plan meetings including catering and IT needs.
  • Complex calendar management for busy owners using Outlook.
  • Monitor email for one owner.
  • Handle confidential information and assignments of a personal nature.
  • Support of senior management and all employees at the production level including all travel arrangements.
  • Creation and production of a variety of business and production reports, correspondence, and meeting minutes.
  • Organize and track engineer training.
  • Assist with recruitment of new employees.
  • Manage and track communication equipment for all employees.
  • Involved in the production of the company policy manual and human resources manual and filing system.

Confidential, Dallas, Texas

Executive Assistant to President, Sr. VP, VP and Executive VP

Responsibilities:

  • Arrange domestic travel for four executives.
  • Complex calendar maintenance and appointment scheduling using Outlook.
  • Inter-company meeting planning involving meeting facilities, technical needs, travel, hotels and meals.
  • Played a key role in the implementing of company-wide technical and sales training initiatives for 14 branches, involving approximately 500 employees in North America.
  • Associated duties included distributing training materials, scheduling training sessions, grading tests, distributing scores, assisting branches with implementation of procedures as well as tracking each process on training tracking software.
  • Sales-related duties included creating proposals and presentations, distributing sales leads and reviewing monthly revenue reports.

Confidential, Dallas, Texas

Executive Assistant

Responsibilities:

  • Extensive calendar management.
  • Prepare domestic travel arrangements and itineraries.
  • Prepare monthly expense reports.
  • Plan meetings including catering and IT.
  • Assist field personnel in 12 field property management offices.
  • Support other corporate officers as necessary.
  • Produce and/or assist in special projects needed by all departments including executive office, asset management, property management, acquisitions, accounting and brokerage.
  • Create presentations and proposals using PowerPoint.
  • Assist with production and review of annual business plans for 31 properties.
  • Produce marketing and leasing materials for the company, properties and brokerage using PowerPoint.
  • Produce and submit periodic lender draw requests for three portfolios.
  • Assist with development of company website.
  • Production of various monthly and weekly reports using Excel and PowerPoint.
  • Use Photoshop to clean up property photos for presentation.

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