Executive Assistant Resume San Jose, CA - Hire IT People

SUMMARY:

Executive Assistant with 20+ years experience supporting various levels of management including Regional VP, Director of Sales, Senior Labor Manager and Senior HR Manager.
I am detail oriented, am used to working in a fast paced environment, work well with others and work with confidential information.
My experience includes being the point of contact for payroll, submitting paperwork to move employees to/fr other titles, training new hires on the procedures of company policies, collecting / reassigning equipment, submitting expense reports with all of the required verbiage and receipts in a timely manner, creating and updating spreadsheets and travel arrangements.

SKILL:

Starter, Multitasker, and Quick Learner
Proficient in Microsoft Office (Word, Excel, PowerPoint), Payroll Systems (ADP, elink, IMS), Expense - Invoice-Travel systems (Concur and Expensenet), 10 Key
Update various systems such as MOBI, JIRA, MDR in regards to Equipment Inventory / Reassignment
HR tracking of employee status of STD, LTD, LOA, FMLA, employee movement
Juggle various projects with a sense of urgency and complete requests accurately and on time

PROFESSIONAL EXPERIENCE:

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

Input & Approved Payroll, kept up to date and accurate records for several offices of 80+ personnel
Worked quickly and efficiently, with minimal oversight, to accomplish assigned duties
Teamed with fellow co-workers to resolve issues and created new procedures to streamline processes
Enforced established payroll/expense related policies and procedures / Typed up new procedures as newer systems were introduced
Responded to employee inquiries regarding payroll, timekeeping, and expenses
Processed internal paperwork for new hires, rehires, transfers, and terminations
Prepared expense reports, submitted invoices to Accounts Payable for payment, and made travel arrangements via Concur and Expensenet
Updated weekly reports for the status of Short Term Disability / Long Term Disability cases, LOA, FMLA, and people that left the company
Created and updated monthly reports including branch phone lists, the birthday calendar, contest incentive flyers
Maintained the departmental organization chart for the VP
Daily office operations (incoming/outgoing mail, overnight delivery, maintenance requests, inventory of office supplies / break room supplies - ordered supplies as needed, ordered business cards)
Created and updated Excel spreadsheets
Employee incentive award purchasing, tracking and taxing of employees, purchasing/tracking of Customer Appreciation Gifts
Drafted meeting agendas, supplied materials and binders for meetings
Greeted visitors and responded to telephone and in-person requests, was the go to person in the office, submitted tickets to fix office machines or maintenance problems
Maintained, distributed, collected building access cards, parking cards, parking validation for customers
Organized files, faxed & scanned documents

Confidential, San Jose, CA

Administrative Assistant

Responsibilities:

Manually submitted invoices for payment to Accounts Payable
Reorganized their filing system
Answered phones, took messages, directed calls
Made copies, sent faxes, created & updated sales binders
Updated the monthly sales newsletter

Confidential, San Jose, CA

Administrative Assistant

Responsibilities:

Prepared reports regarding the tracking incoming and outgoing packages Confidential the various airports
Data Entry
Reorganized their filing system
Answered phones, took messages, directed calls
Made copies, sent faxes and handled incoming and outgoing correspondence
Created and maintained spreadsheets using Excel

Confidential, San Francisco, CA

Data Entry / Administrative Assistant

Responsibilities:

Various temp jobs as an administrative assistant thru Confidential Services
Managed reception area, greeted visitors, answered the phone
Served as central point of contact for all outside vendors needing to gain access to the building
Dispersed incoming mail to the correct recipients throughout the office
Made copies, sent faxes, handled incoming and outgoing correspondence

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Executive Assistant Resume

San Jose, CA

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