Executive Assistant Resume San Jose, CA - Hire IT People

TECHNICAL SKILLS:

Microsoft Office Suite Power User also adept with Ariba, Access, Concur, Facebook, Google Apps, Instagram, Intercall, iTunes, JoinMe, LinkedIn, Netsuite, Oracle, PeopleSoft, Salesforce.com, SAP Systems, ServiceNow, SharePoint, Skype/S4B, SuccessFactors, Survey Builders, Twitter, UPS/FedEx, Visio, WebEx, Wiki Host, WorkDay

EXPERIENCE:

Executive Assistant

Confidential, San Jose, CA

Responsibilities:

Satellite Office Manager for Machine Learning - Silicon Valley style Game Room, Library and Pantry
Virtual Assistant CMO, Analytics- Calendar, Travel and Expenses
Executive E-mail: read, research and route correspondence; drafting letters, emails and documents
System Approvals- SAP and Ariba, HR/staffing, IT Tickets, Invoices and Purchase Orders
SharePoint- Manage team intranet content, databases and links. Utilize OneDrive
Office Move Coordinator- Floorplan and space planning. Liaison for vendors: Mover, Electric, Internet
Event Manager for quarterly business reviews, monthly team building events and happy hour gatherings
Philanthropy Program Team Leader- Identify and contract with regional charities. Volunteer and mobilize the team with Corporate Communications email, fliers and web

Executive Assistant

Confidential, San Francisco, CA

Responsibilities:

Manage executive calendar, travel arrangements, global all hands meetings and expenses
Supervise candidate interview logistics, contractors/new hire onboarding, drive Peoplesoft approvals
Manage department procurement, vendor SOW, purchase order and invoices with Oracle systems
Liaison with Helpdesk to create and track tickets for computer, telecom and facilities incidents

Executive Assistant

Confidential, Santa Clara, CA

Responsibilities:

Manage calendar, prepare travel arrangements (3 weeks per month) and complete expenses
Event Manager for quarterly business reviews and annual meeting for Confidential President
Office Manager/Procurement: research vendor, obtain quote, create requisition, purchase order, invoice
Philanthropy Program Team Leader- Coordinate National Volunteer Program, identify/contract with regional charities, corporate communications emails and fliers, mobilize volunteer teams

Confidential, Palo Alto, CA

Executive Assistant

Responsibilities:

Gatekeeper: prepare logistics for an average of 80 meetings per week for 2 VP
Event Planner, Leader of World Wide Admin Leadership Team: mentorship and quarterly conferences
Utilize SAP systems and maintain system approvals on behalf of executive
Travel itineraries international and domestic + associated expenses and logistics
Wiki administrator- content editor and page design/layout. Website quality control

Confidential, Sunnyvale, CA

Executive Assistant

Responsibilities:

Board of Directors briefing materials preparation
Investor Relations conferences, annual shareholder meeting, earnings calls, financial analyst meetings
Implement executive availability table template for efficiency of schedule alignment
Travel with events team for executive support- conferences, analyst and team meetings

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

Board of Directors briefing materials preparation
Event planning for quarterly Sales Kickoff off, team building and training
Liaison with vendors for scope of work, quote, project completion and payment
Start-up environment with Bill Coleman of BEA

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

Board of Directors briefing materials preparation
Budget reconciliation over $1M for travel, conferences, collateral and supplies
Calendar Management; extensive scheduling - average of 75 meetings/week.
Conference/Event Coordination: group off site, sales, training, financial conferences
Executive E-mail: read, research and route correspondence; drafting letters, emails and documents
Financial Reports with animation and charts, QIR, webcast, podcast
Implemented Utilization of instant message and CardScan for contacts database
Investor Relations- liaison, financial analyst conferences, bus tours, road - shows
Maintain collateral library, paper filing, office supplies, contact database, event calendar
Quarterly Earnings- PR Newswire press release, webcast, NASDAQ, 45 financial analyst calls
Travel Arrangements extensive domestic and international itineraries
Update corporate website - speaking engagements, conferences, webcast, podcast

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Executive Assistant Resume

San Jose, CA

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