Administrative Assistant Resume Houston, TX - Hire IT People

SUMMARY:

Exceptional communicator, organized, and reliable professional with 7 years of administrative experience supporting multiple executives. PC, MAC, Outlook, Microsoft Word, PowerPoint, Excel, Visio, InDesign, ADP, SAP, PeopleSoft, Adobe, SharePoint, Salesforce, Concur, Bullhorn, Viewpoint/Vista, Intuit, and TalentWise.

PROFESSIONAL EXPERIENCE:

Confidential, Houston, TX

Administrative Assistant

Coordinate payroll for all employees, including CEO and CFO
Assist the executive assistant with travel arrangements, catering orders, and office maintenance
Implemented the first accounts payable system, utilizing Viewpoint daily and corresponding with vendors to balance all accounts
Handle sensitive benefit information through running reports on Fidelity PSW and DBI websites
Successfully completed the tax return project, working with multiple states to ensure accuracy

Confidential, Humble, TX

Administrative Assistant (Temporary)

Managed each case (over 100 total) via Excel, MS Word, and SharePoint and tracked all records, meetings, incoming/outgoing phone calls, and other forms of correspondence
Supervised, managed payroll, and delegated tasks for three part - time employees
Received, set up, organized, and assigned all incoming cases
Proofread all final reports before sending to adjusters via PDF format

Confidential, Cambridge, MA

Administrative Assistant (Temporary)

Arranged for conferences/seminars and assisted in the planning and execution of all EDO events
Coordinated in-depth travel for two executives through itinerary management, agenda preparation, and briefings
Processed external and internal invoices, purchase orders, travel expenses, reimbursements, and requisitions
Volunteered as an editor/proofreader for the monthly newsletter

Confidential , Boston, MA

Administrative Assistant/HR Analyst

Performed extensive phone handling, calendar management, expense reporting, and domestic/international travel arrangement
Pro-active in anticipating the needs of the Director and the HR team through managing multiple priorities and deadlines at once, time management, and sense of urgency
Assisted in event planning and management of the annual holiday party and staff meetings
Handled and maintained highly confidential data and documents

Confidential

Receptionist

Interacted with customers through non-stop, daily phone calls, emails, and written correspondence
Managed all office supply and kitchen needs through consistent vendor relations and inventory maintenance
Organized and processed all incoming reimbursements, faxes, and mail
Aided in the completion of the Roadside Assistance Project for the Member Services team and Business Card Project for the Marketing team

Confidential, Waltham, MA

Receptionist (Temporary)

Responsible for phone management, office supply tracking, document distribution, and greeting all guests
Prepared video conferencing, catering, and binders for executive meetings
Served as the back-up for all executive assistants during their breaks/vacations

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Administrative Assistant Resume

Houston, TX

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