Executive Assistant Resume

PROFESSIONAL PROFILE:

A highly efficient and motivated professional with more than 5 years’ experience providing executive level support. Focused and extremely organized with a “Can Do” positive attitude.

KEY SKILLS:

Adobe Professional Suite
Microsoft Professional Suite
Video Conferencing: Various programs
QuickBooks
Extremely Organized
Team Player
Detail Orientated
Self - Motivated
Work independently if needed
File Collaboration: Box, Google Doc, SharePoint
Social Media Management & Marketing
Travel: TripIt
Outlook
CTREX
Concur
Certify
Nextech
Zoom

CAREER SUMMARY:

Confidential

Executive Assistant

Responsibilities:

Manage extremely active calendar of surgeries and meetings/appointments
Scheduling all non - clinical meetings (internal and external)
Manage Executive communication, often of sensitive or confidential nature
Maintain list of the doctor’s urgent action items, calls, etc. and schedules time to allow for completion, providing reminders as needed
Calendar, plan and take meeting minutes; weekly Leadership Meeting and monthly staff meetings
Maintain action item tracking sheets from executive level meetings
Work with administrative support personnel to provide a team approach for coverage and other administrative activities
Works closely with management on various ad-hoc projects
Personal Assisting for Executives
Manage family/kids calendars
Plan travel for the family; domestic and international, as well as weekly travel between Bay Area and weekend residence in Southern CA
Assist with properties: bill pay, maintenance etc.
Schedule all personal appointments
Misc. errands as requested: Order weekly meal preps, register children for all events, last minute reservations etc.

Confidential

Executive Assistant, Pleasanton, CA

Responsibilities:

Assistant to C-Level Executives including the CEO, CFO and COO
Right hand to the President/CEO
Organize and Manage C Level schedule and calendars. Schedule meetings with other departments; customers and vendors onsite, offsite and virtual
Coordinate and confirm all travel arrangements for Executives, VP’s and Field Management: travel itineraries, hotel, flight, travel changes, transportation and entertainment.
Reconciling credit card expenses monthly
Plan, attend and take meeting minutes for management/ team meetings.
Screen all communication: email, phone call or voicemail.
Plan and coordinate all company events onsite and offsite. - Holiday Parties, Anniversaries etc.
Manage and assist with all Building Maintenance:
Meet with all contractors as needed: HVAC, Plumbing, Roofers, Alarm Company etc.
Manage tenants and invoices for all bills monthly
Process invoices for payment
Personal Assisting for Executives (as needed)
Manage family calendars
Plan travel for the family (domestic and international), booking all reservations and managing schedules
Coordinate personal bills as needed
Run errands as requested

Confidential

Executive Administrative Assistant, Pleasanton, CA

Responsibilities:

Executive Assistant to CEO, CFO & COO
Administrative support to VP level
Performed duties such as filing, data entry, ordering, scheduling meetings/conference calls, planning meetings/lunches, organizing calendars, corporate travel arrangements and maintaining office spaces
Plan Quarterly meeting and all travel for 20+ employees nationally
Company Event planner

Confidential

Patient Coordinator, Pleasanton, CA

Responsibilities:

New patient intake: Demographics, referrals, insurance verification
Scheduler: New patients, follow-ups
Entering patient charges for billing/insurance submission
Mail: Distribution, daily batching for billing
Assist office manager and back office as needed: Rooming patients, Surgery insurance verifications

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