Executive Assistant Resume San Mateo, CA - Hire IT People

SUMMARY:

Dynamic and professional Executive Assistant with over 20 years of experience working in fast paced settings both Corporate and boutique. Experience includes supporting high - level executives, VPs, entrepreneurs, stakeholders worldwide.
Motivated self-starter with a sense of urgency, diplomacy and tact. Possesses strong communication skills and an innate ability to build rapport with internal staff, external vendors and clientele.
Technical Skills/Software: Microsoft Office (Word, PowerPoint, Excel), and Access.

PROFESSIONAL EXPERIENCE:

Confidential, San Mateo, CA

Executive Assistant

Supported the Co-President with all investment, development and administrative requests; submission of expense reports, calendar organization, domestic and international travel, arranged on and offsite meetings for the Co-President and VPs, arranged corporate gifting, prepared industry statistics and other related data for real estate investments, prepared and gathered property data and budgets to submit to all executives, and any/all day-to-day development processes.
Supported the Executive Vice President with all corporate, acquisition and administrative related requests; edited corporate and legal documents, closing documents, due diligence materials, corporate compliance documents of legal entities, maintained the Company’s permanent records, and any/all internal day-to-day process.
Supported the CFO, Controller and outside CPA’s day-to-day requests.
Created proposals, presentations, mailings and promotional materials for current investment offerings.
Responded to all marketing/investor relations matter, and maintained all of the Company’s website upgrade.
Responded to investor’s inquiries and all its professional agents.

Confidential, Palo Alto, CA

Legal Secretary

Supported a real estate partner with all real estate related requests; prepared drafts of transactional documents, including office and retail leases and related documents, provided other legal support services, incl. but not limited to, from handwritten notes, drafts or oral instructions, word process a variety of correspondence, reports, memoranda, large agreements and other legal documents. Assisted in any/all related real estate transactions.
Supported a corporate partner with all corporate related requests; prepared and filed in corporation and formation documents, prepared basic organization documents, including stock certificates, stock ledger, Form SS-4s, and other tax related forms, prepared and filed qualification and withdrawal applications, ordered lien searches and summarized lien search results; assisted in due diligence matters, mergers and acquisitions. Assisted in any/all related corporate transactions.
Supported an estate planning partner with all estate planning related requests; perform a wide variety of executive secretarial duties for the estate planning department as needed, including but not limited to preparation of all estate planning documents and notarized documents, processed, reviewed and identified priority documents and any/all client-business related materials.