SUMMARY:

• Dynamic Executive Administrative Assistant with over 10+ years experience in providing Executive Support for high level Executives including: Chairman, CEO, President, Senior Vice Presidents, Vice Presidents, Managers, General Managers and Directors
• Track record of providing full service support for senior level Executives in startup and established - company environments
• Expertise in Word, Excel, PowerPoint, and Outlook
• Expert at calendaring, international and domestic travel arrangements, expense reports and event/project coordination/ management
• Maintain and coordinate corporate calendars. Supported five departments ( Confidential ) maintaining meeting schedules and workflow using MS Project
• Proven problem solving and ability in dealing with rapidly shifting priorities, challenging deadlines, able to anticipate change and react efficiently and expeditiously, excellent verbal and written communication skills, detail-oriented, excellent interpersonal skills, dedicated, strong work ethic, excellent organizational skills and able to work in a fast paced, ever changing environment.

COMPUTER PROFICIENCIES:

MS Office, PowerPoint, Excel, Word, Project, Access, Outlook, iCal, Google Calendar, Google Docs., SharePoint, Peoplesoft, Visio, Oracle, Concur, Filemaker Pro, SAP, SalesForce.com, Symetrics, JD Edwards, Lotus Notes, Net Objects Fusion 4.0 - 5.0, Dreamweaver, Flash, React, HTML5, Webex, Quicken, QuickBooks, QuickBooks Pro, German, Spanish, French

PROFESSIONAL EXPERIENCE:

Executive Assistant - Event Manager

Confidential, Santa Clara, Ca

Responsibilities:

• Managed calendar, domestic/international travel arrangements, expense reports and Confidential ’s
• Comprehensive organization of meetings, interviews, events and luncheons, on and off-site
• Assist with purchase requisitions, special projects and operate effectively in various functional areas Compile complex information using Excel, Symetrics and Salesforce for inclusion of preparation and running reports for presentations in a timely and thorough manner
• Coordinate multiple calendars and travel arrangements and operate several phone lines Produce, proofread, and edit complex correspondence and complete word processing/ formatting projects using advanced MS Word, Excel, PowerPoint and Outlook

Confidential

Executive Assistant to CEO / Events Manager

Responsibilities:

• Managed domestic/international travel arrangements, expense reports and Confidential ’s Preparation of reports in a timely and thorough manner
• Comprehensive organization of meetings, events, luncheons and interviews Negotiate contracts and manage budgets
• Effectively managed and maintained corporate calendar
• Procure, coordinate and manage communication with both internal and external contacts including significant prospect and client relationships
• Event coordination arranging meeting rooms, catering, transportation and hotel accommodations for offsite meetings and seminars (domestic and international)

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

• Responsible for calendar, travel arrangements and expense reports Event coordination arranging meeting rooms, catering, transportation and hotel accommodations for offsite meetings and seminars (domestic and international) Handled administrative detail of projects and meetings for executives, National and International Accounts, Event Coordination for Confidential
• Responsible for Purchase Requisitioning Control administrative budget using Excel
• Handle details of a highly confidential and critical nature, screen incoming calls, take messages and provide appropriate follow-through Handle incoming and outgoing electronic communications (including telephone, e-mail and fax communications), schedule and manage calendar MS Office (Word, Excel, PowerPoint and Outlook)

Confidential, Fremont, CA

Executive Assistant

Responsibilities:

• Responsible for calendar, travel arrangements, expense reports, budgets and PR’s Event coordination, arrange meeting rooms, luncheon menus, hotel accommodations for offsite meetings and seminars
• Handle details of a highly confidential and critical nature, screen incoming calls, take messages and provide appropriate follow-through
• Handles incoming and outgoing electronic communications (including telephone, e-mail and fax communications), and schedules and manages calendar
• Responsible for Administrative duties including MS Office (Word, ExcelPowerPoint and Outlook)

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

• Created and maintained budget reports using Excel
• Responsible for calendaring, travel arrangements and expense reports
• Responsible for administrative duties using MS Office (Word, Excel, Powerpoint)

Confidential, San Jose, CA

Executive Assistant

Responsibilities:

• Responsible for Calendaring, travel arrangements, event coordination, and expense reports
• Responsible for administrative duties using MS Office

Confidential, Mountain View, CA

Executive Assistant/Project Coordinator/Event Coordinator

Responsibilities:

• Administrative duties using MS Office, PowerPoint presentations
• Responsible for Calendaring, travel arrangements, event coordination, and expense reports.
• Created Purchase Requisitions in Oracle

Confidential, Sunnyvale, CA

Executive Assistant/Project Coordinator/Event Coordinator

Responsibilities:

• Administrative duties using MS Office, PowerPoint presentations
• Created and ran reports using SaleForce.com