Workplace Service Coordinator (Contracted bases) Resume

SUMMARY:

Analytical and detail - oriented professional with experience coordinating, planning, and supporting daily operations. With over 10 years of a strong administrative track record, I have maintained a great work environment and preserved the collaboration between government, nonprofit and private entities.

PROFESSIONAL EXPERIENCE:

Confidential

Workplace Service Coordinator (Contracted bases)

Assist with all facilities vendors in Indianapolis, and coordinate access when needed
Manage the setup of large meetings and events
Ensure that facilities problems are identified and addressed quickly; work with, and ensure that building management is delivering quality services;deliver on all internal customer demands
Facilitate daily deliverables for internal SFDC employees’ requests, including furniture (tables, chairs, filing cabinets) replacements/needs and building requests (Temperature adjustments-HVAC, lighting, etc.)
Manage and administer ticket submittals for Workplace Services
Assist with all furniture deliveries and installs for office
Assist with bulk packages when needed (moving to another location)
Assist with overseeing snack vendor to ensure pantries are being stocked correctly
Assist with overseeing day porter service for the office space
Assist with office moves
Assist local team as needed

Confidential

Administrative Support Specialist

Confidential

Project Assistant (Contracted bases)

Assisted with top priority internal meeting logistics for Managing Director
Created, implemented and executed systems for efficiency with office management
Purchased, gathered and distributed campaign materials for major office and speaking events
Scheduled and facilitated meetings
Assisted with registration for annual funder events
Assisted with IT troubleshooting
Maintained daily calendar for Managing Director
Provided training and technical support for all incoming employees

Confidential

Document Optimizer (Contracted bases)

Confirmed that documents meet the 508 Accessibility Act using Adobe and Common Look
Metadata Assessing which includes naming the document and categorizing data
Received and reviewed 30 scanned documents from government agency daily
Verified Adobe Readers to read the document as legible text for website
Verified the color coordinates in Adobe Reader for Website
Logged all incoming data into our internal database

Confidential

Administrative Coordinator

Tracked and logged the daily receipts for the Vice President
Developed and managed the internal SOP for reconciliation of office inventory
Maintained and updated expense reports
Purchased and distributed materials for CXO Retreat and other major office events
Coordinated and scheduled all Webinars
Maintained the Vice President of the CXO Division’s calendar
Answered and screened all incoming phone calls
Greeted clients in a courteous and professional manner
Received and replied to all incoming email correspondence
Assisted with special projects as assigned

Confidential

Executive Administrative Assistant (Contracted bases)

Confidential

Director of First Impressions