Executive Assistant Resume Dallas, TX - Hire IT People

SUMMARY:

Professional with extensive experience in providing skillful support to C - level, Senior and Executive leadership seeks opportunity to manage top initiatives, critical projects, and daily activities; dedicated, self-motivated professional with excellent research and writing skills and years successfully managing projects from inception through delivery. Committed to a high degree of efficiency, level of integrity, professionalism, proactive and excels in developing positive relationships with clients and colleagues at all levels. Core competencies: Microsoft Office Suite, Concur, Kronos, PeopleSoft CFA Accounting System

PROFESSIONAL EXPERIENCE:

Confidential, Dallas, TX

Executive Assistant

Provide extensive administrative and project management support including heavy calendar scheduling.
Provide meeting planning support to ensure successful execution of the Board, Council and committee meetings.
Coordinate with Quality Council for review and approval of clinical practice guidelines and internal criteria; compose correspondence, transcribe and disseminate minutes and monitor follow-up assignments and decisions.
Arrange internal and external meetings, events and teleconferences; create PowerPoint and graphic presentations. Manage travel, itineraries and expense reports.

Confidential, Dallas, TX

Executive Assistant

Provided support to Business Unit President and Sr. Vice President
Handled confidential matters, met time-sensitive deadlines; extensive follow up with ongoing business and personal projects
Compiled and processed daily, monthly and quarterly reports
Organized and prepared the Steel report for all plants within the U.S. and Mexico.
Stayed within the compliance guidelines on U.S. steel purchases
Maintained the Safety reports for the plant bonuses paid out per employee
Determined importance of meeting requests and schedule accordingly; calendar management
Arranged travel and all accommodations including comprehensive and detailed itineraries
Handled all incoming and outgoing calls; Responded to inquiries on behalf of the Executives
Prioritized to meet strict deadlines
Facilitated company outings and conferences/training sessions.

Confidential, Dallas, TX

Executive Assistant

Supported the Sr. Vice President of Risk Management, interacting with all levels of management including executive personnel in supplying the administrative needs of Director.
Maintaining close and highly responsible relationship to day-to-day activities, working independently, and receiving a minimum of detailed supervision and guidance.
Managing calendar/schedules while anticipating and preparing materials needed for conferences, correspondence, appointments, meetings, etc. using Outlook, Word, Excel, Power Point.
Coordinating travel arrangements, reconciling schedule conflicts and processing expense reports, including auditing expense reports for mathematical accuracy and compliance with company procedures on authorized expenditures.
Preparing routine and recurring material, which may be proprietary or sensitive in nature, that may be needed by Legal Consul
Performing a variety of administrative functions while exercising judgment in how tasks are performed, ensuring efficient office operation and acting within established company guidelines
Setup new trade partners in CFA accounting system and monitored payment
Designed and set up Insurance Underwriting files and Claims files and subsequent filing.

Confidential, Dallas, TX

Administrative Assistant

Support the Tax Compliance Real Estate Unit of E&Y. Compiled and filed federal and state taxes forms, Maintain engagement letters, logs.
Reviewed outgoing materials/correspondence for accuracy, proper format and for internal consistency and conformance with departmental procedures.

Confidential

Administrative Assistant

Provided support to Sr. Actuaries and team members of a retirement consulting firm specializing in public sector plans.
Set up a new office when GRS moved from Downtown Dallas. Negotiated contracts with the new vendors and support for the new office going forward.
Anticipated and prepared materials needed by Director for conferences, correspondence, appointments, meetings, telephones calls
Assisted with travel, report and proposal preparation, presentations, billing, and general office task