PROFESSIONAL SUMMARY:

As a self - driven professional, I embrace challenges, leveraging a strategic and focused approach to excel within an intellectually demanding role with an established firm or organization. I am well versed in business writing and document production, technology and information distribution, office and records management, event and project management, human resources, and financial functions. Utilize, research and writing skills to ensure the timely drafting and submission of legal documents.

SKILL:

• Business case writing and preparing reports
• Calendar management and scheduling
• Client Relations
• Event Planning
• Interpersonal Communication
• Expert using MS Office Suite
• Expert using LegalFiles

WORK HISTORY:

Confidential, Washington, DC

Executive Assistant/Office Manager

Responsibilities:

• Manages the operation, maintenance, security and repair of the equipment and facilities within the department.
• Drafting first Office procedures manual for administrative support and Confidential staff.
• Manages operating budget of $5.4 million in multi-year programs, including controlling expenditures within approved budget, billing activities for thirty-four (34) outside counsel, each with a budget of $5,000 - $500,000; requisition funds to establish and modify purchase order accounts; and reconcile delinquent accounts and overpayments.
• Participates in all capital budget preparation activities ensuring all projects have adequate funding available.
• Maintains financial control system to include: processing invoices, projecting expenditures, reconciling delinquent payments, expense reporting and requisitioning funds to apply to purchase order accounts.
• Review, monitor, and approve subordinate staff timesheets, expense reports, leave requests, and other employee-related matters (i.e. disciplinary actions and performance).
• Manages recruitment process for temporary staffing and office assistant positions including screening resumes, assisting with interviewing applicants and providing recommendations for hire to Deputy General Counsel.
• Oversees on-boarding and off-boarding processes for new and former employees with Human Resources, Information Technology, Security and Facilities departments.
• Review construction contract modifications and change order requests to draft memoranda to General Manager for review and approval of proposed contract s, changes orders and modifications.
• Coordinates logistical aspects of department s, retreat and conferences including parking and transportation, venue negotiations, catering, event set-up and break-down.
• Accountable for drafting legal services agreements and obtaining signed agreements from outside counsel and third-party vendors.
• Provides timely and accurate information for internal and external financial and audit requests, including monthly financial reports, operating budgets and attorney billing and task lists.
• Coordinates team building initiatives and provides overall support for maintenance of organizational culture, employee morale and improved communication.
• Developed presentation of financial impacts of departmental budget and forecasts for meeting with executive team.

Office Assistant

Confidential

Responsibilities:

• Provided Confidential support for five (5) attorneys processing Notices of Violation (NOV) citations, researching issues to assist with settlement negotiations, real property and transactional matters.
• Participated in meetings to finalize plans for DC Water’s Automated Meter Replacement program: defining tripping hazards for water meter frames and covers, requirements for field personnel and customer compliance notices.
• Drafted advisory opinion/conflict of interest memorandum for DC Water Board of Directors participation as subcontractor.
• Assisted Associate General Counsel and Risk Management department in resolving property damage and personal injury matters.
• Prepared case summaries and procedural history by reviewing complaints, work orders, investigatory reports and related documents; identifying cause(s) of action.
• Drafted Governance Committee meeting minutes and prepares package for review by Board of Directors.
• Manages ShareFile and SharePoint sites for Office of Legal Affairs to collaborate on cases and projects with departments and outside counsel.
• Conducted bi-weekly sessions for administrative professionals of DC Water to prepare for the assessment through International Association of Administrative Professionals (IAAP).
• Greeted and escorted guests and visitors to meetings with attorneys and created case files.
• Maintained cleanliness of lobby area, conference rooms and supply room.
• Answered and screened incoming telephone calls for attorneys and staff.
• Prepared and logged outgoing mailings, incoming faxes and distributed files to attorneys and staff.
• Distributed and scheduled deliveries and courier requests.

Executive Legal Assistant

Confidential, Washington, DC

Responsibilities:

• Scheduled witnesses and experts for deposition and trial testimony.
• Drafted answers to complaints and discovery responses.
• Prepared discovery, pleadings and exhibit binders for attorneys to use at trial.
• Processed expense reports and vendor invoices.
• Prepared attorney billing entries.

Legal Scheduling Manager

Confidential, Bethesda, MD

Responsibilities:

• Provided onsite for temporary personnel and new hires on general office and receptionist duties.
• Facilitated all meeting logistics.
• Schedule factual and expert witnesses for deposition and trial testimony.
• Schedule client interviews with managing attorneys to review and discuss case strategy.
• Liaison with judges, outside counsel and vendors to facilitate court scheduling hearings and conferences.