Administrative Assistant Resume Plano, TX - Hire IT People

SUMMARY:

Executive Assistant with an extensive background in the Finance and Food/Beverage Marketing Industry. Well experienced in maintaining good relationship with customers; multi - tasking and handling stretch assignments outside of normal scope of job duties. Excellent communication skills, both verbal and written. Strong organizational and time management skills while being responsive to deadlines. Extremely detail-oriented, proactive, autonomous with a strong ability to manage competing priorities and scope/urgency of requests. Proven capability and accountability for safeguarding highly sensitive and con dential information in a professional manner.

KEY SKILLS:

MS Outlook/Office Suite Skype for Business WebEx/Video Conferencing
Card Management
Dom/Int l Concur/AMEXTravel/T&Es Visa/Passport Applications
Human Resources/Onboarding Dictaphone/Transcription Typing 60-70wpm
Quarterly Tax Data Preparation/Review Meeting Logistics
Vendor Management Project Management Statements of Work (SOWs)

EXPERIENCE:

Confidential, Plano, TX

Administrative Assistant

Responsibilities:

Scheduled and arranged daily 1:1s, conference calls, Skype for Business, WebEx and TP/Video Conferences (including staff meetings and meetings with Confidential senior management).
Interfaced appropriately with several internal and external senior executives.
Coordinated staff meetings and external events including Team Meetings, Leadership Planning meetings, Global Forums.
Prepared and maintained P-Card spend each period (JPMorgan PaymentNet).
Coordinated heavy global travel arrangements (domestic and international); frequent interaction with corporate AMEX Travel Dept.
Managed heavy visa and passport process as needed for international travel (CIBT).
Prepared and reconciled T&E reports following a standard format (Concur).
Onboarded new hires and transfer employees.
Prepared and processed con dential and personnel information.
Vendor/Project Management - initiated and completed process for various, multiple team projects on a regular basis; including Statements of Work (SOW) and submission of legal contracts for review and approval (Selectica).
Researched and obtained articles, book chapters for projects via EBSCO online search tool.
Prepared and monitored Purchase Order Requisitions (GRT/MyBuy); some SAP.
Managed, updated and appropriately communicated departmental documents and information.
Maintained content, accuracy and visual organization of team les.
Organized, maintained and procured office supplies.

Confidential, Dallas, TX

Sales Administrative Assistant

Responsibilities:

Supported total office of over 200+ employees/contractors; including liaison for CTO.
Maintained both VP’s constantly changing Outlook calendars; including conference calls, booking of conference rooms and weekly 1:1 meetings with team members. Very fast-paced environment.
Weekly maintenance of expense receipts; preparing T&E reports for both VPs.
Vendor/Project management and liaison for company and multiple contracting/vendor agencies.
Worked closely with Human Resources VP, Director and Regional Manager; heavy, weekly onboarding as well as the transitioning of office/employees from California office to Texas office.
Onboarded over 80+ open positions for both full-time employees and contractors; including preparation and sending of all offer letters, assisted in processing of Statements of Work for contractors (SOWs), processed background check/drug testing forms, created/prepared and sent various new hire emails, handled all new hire/contractor rst day paperwork, instructions, orientation and all processing of paperwork to HR and appropriate hiring manager.
Worked closely with IT to request, complete and track status of all necessary work orders for new hires/contractors; including desktop computers, PCs, laptops, appropriate systems and programs for each and phone equipment.
Prepared and distributed daily staffing report to VP, HR and various managers.
Assisted with preparing weekly organizational chart to HR and hiring managers.
Minor travel between Texas and California offices during transition period.

Confidential, Dallas, TX

Senior Assistant

Responsibilities:

Heavy Outlook calendar management and travel (domestic only).
Scheduled regular quarterly meetings or conference calls for all 60+ clients.
Regular dictation/transcription of all client meetings for distributions to said client.
Regularly assembled, prepared and submitted expenses for both VPs.
Maintained all client les, scanning, ling, as well as all investment statements for each client.
Assisted in preparing income tax return information; including all tax data and logical reviews.
Lead/go to contact for other office assistants; trained new assistants when hired.
Team Captain for Community Teamworks/Outreach; United Way Liaison for Texas Region.
MS Outlook software, Intranet/Internet, Lotus Notes; various company databases.
General office support.

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Administrative Assistant Resume

Plano, TX

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