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Sr. Payroll Specialist Resume

TECHNICAL SKILLS:

  • Peoplesoft
  • Kronos Workforce Central
  • ADP Workforce and Payforce
  • HR Expert
  • ADP AVS Tax
  • ADP Etime and Enterprise
  • SAP
  • Ceridian
  • UltiPro Ultimate Software
  • Workday
  • ADP EV5

PROFESSIONAL EXPERIENCE:

Confidential

SR. Payroll Specialist

Responsibilities:

  • Lead the day - to-day operations of the payroll processing with Outsourced Vendor (Ultimate Software Managed Services) team ensuring the processes are running effectively and accurately.
  • Prepare all payroll processing activities, including compute wage and overtime payments, calculate and record involuntary and voluntary deductions, process terminations and determining appropriate state and local income and unemployment taxation to send to Ultimate.
  • Review, interpret and maintain garnishments, levies and child support orders in accordance with Federal, State and local regulations.
  • Review, audit, reconcile and correct/update payroll prior to transmission to ensure proper pay calculations, tax calculations, and general ledger/treasury processes are performed completely, accurately and in compliance with company policy, federal, state and local regulations.
  • Maintaining related records and reports and prepare ad hoc reports for management; in response to audit and in support of day to day requests.
  • Define standard operating procedures and continuous improvement opportunities for the group.
  • Lead year-end payroll processes: company specific activities, compliance activities, year-audits, W-2 audits,
  • Coordinate W-2c process with Tax Specialist.

Confidential

Payroll Analyst

Responsibilities:

  • Responsible for the timely and accurate input of all payroll data for hourly employees on both (1) weekly and (11) bi-weekly pay cycles using ADP EV5 and E-time.
  • Review all payroll exceptions and resolve exceptions issues before finalize payroll.
  • Ensure accurate reporting and tax withholding on employee wages, benefits.
  • Go-to person who provides employee assistance with time sheet errors and training, fielding questions regarding pay.
  • Perform daily support and trouble-shooting of online timekeeping system with the ability to interpret and understand complex calculations of pay policies.
  • Administer wage garnishments, and make certain deductions are being taken in accordance with jurisdictional requirements.
  • Oversee, review and process off cycle payments as needed.
  • Assist with daily integrations from Workday to EV5
  • Process expense reimbursements from Workday to Ev5.
  • Assist with the implementation of our new payroll system of data conversion and tax filing.
  • Prepare and upload files related to stock and bonus transactions.*
  • Generate reports for both internal and external use.
  • Preparation of Journal Entries for General Ledger upload.

Confidential

Senior Payroll Analyst

Responsibilities:

  • Worked on a spinoff of payroll due to divestiture of a business unit to a new subsidiary
  • Registration for all State, State unemployment, and Local Tax ID numbers for the new subsidiary
  • Implemented payroll for the new subsidiary.
  • Review timecards and process multiple, multi-state payrolls including bi-weekly and Semi-monthly runs for corporate office and all subsidiaries.
  • Calculate overtime, bonuses and various incentive pays for each payroll
  • Reconcile payroll, payroll taxes, vacation and time-off, 401 (k) Plan, medical/dental, COBRA short-term disability, long-term disability, Flexible Spending (Section 125) etc.
  • Provide ongoing maintenance of payroll supporting schedules, historical files and employee Records
  • Create and run reports through Deltek Vision and Excel
  • Research and document employee issues
  • Extensive ad hoc reporting in support of documenting and developing best practices
  • Develop, maintain and adjust internal control procedures
  • Serve as the primary liaison to ADP and source for state and federal payroll compliance

Confidential

Human Resources Assistant/Payroll

Responsibilities:

  • Provide support to Payroll/Benefits Specialist
  • Auditing post payroll reports
  • Completing general ledger reports and other payroll reports using Excel Spreadsheets
  • Records Management
  • Process a bi-weekly and weekly payroll on the UltiPro application.
  • Implementation of Dayforce (Ceridian) Time application
  • Quarterly tax reconciliation of Ceridian Tax reports

Confidential

Payroll Supervisor

Responsibilities:

  • Manage weekly Hourly, Salary, Executive and Clinician payrolls
  • Process payroll on the UltiPro (Ultimate Software)
  • System administrator for Stromberg (Kronos) Time & Attendance application
  • Audit 403B plan for compliance
  • New Hire and Terminations input in both the Ultipro HR and Payroll application
  • Assistance in Implementation and migration of Stromberg to UltiPro Time & Attendance

Confidential

Payroll Tax Analyst

Responsibilities:

  • Auditing Bi-Weekly North America Payroll in Workforce Central
  • Running Ad Hoc reports in Workforce Central
  • Federal and State quarterly and annual tax notice resolution
  • Various Tax projects and analysis
  • Organize and Streamline Tax process
  • Partner with ADP to ensure that all federal tax deposits filings are accurate and timely
  • Reconcile ADP Tax debits to Payroll Tax Liability
  • Balancing W2s from Kronos Payroll Product to ADP Tax
  • 401K discrimination testing
  • Setup and Management of State and Locals

Confidential

Senior Payroll Specialist

  • Responsible conversion, transition and streamline of our various sites into the Payroll Shared Service Center.
  • Process a (2) Weekly & (2) Biweekly Multi-State Payroll on ADP Payforce.
  • Responsible for the Benefit and Payroll Comparison for all 27 US Sites.
  • Project Work that consists of setting up new benefit accrual for Vacation and Sick Policies.
  • Responsible for setting up all State, State Unemployment and Local Tax Codes the Payroll Account.
  • 401K Discrimination Testing and Reconciliation for 27 US Sites
  • Preparation for Worker’s Compensation Site

Confidential

Payroll Consultant

Responsibilities:

  • Process Weekly & Bi-Weekly Multi-state using ADP Workforce
  • Process Bi-weekly Canadian Payroll ADP pay@work application
  • Process new hire and termination.
  • Identifying and resolving issues in the system communication of ADP Time & Attendance
  • Responding to Employee’s payroll, tax, and pto accruals.

Confidential

Senior Payroll Consultant

Responsibilities:

  • Process bi-weekly US payroll using ADP Payforce
  • Process bi-weekly Canadian Payroll using ADP Pay@work
  • Complete ROE for Canadian employees
  • Process new hires and terminations.
  • Audit time cards in ADP Etime to ensure accuracy.
  • Maintain vacation accrual
  • Manage Neocase Power in the payroll queue
  • Reporting of Canadian Workers Compensation in several provinces.
  • Amending US W2’s and Canadian T4’s

Confidential

Accountant Consultant

Responsibilities:

  • Processing timecards and reports in Time & Attendance ( Confidential ) to ensure accurate processing of hours
  • Process weekly hourly and Semimonthly Exempt payroll using ADP Workforce.
  • Process Semimonthly payroll for employees in Canada using pay@work ( Confidential )
  • Maintain Headcount report
  • Prepare and submit 401K file to Fidelity
  • Enter all new hire in Fidelity 401K
  • Enter new hire information in ADP
  • Responding to Employee Verification calls and letter
  • Verify information entered in HRB flowed into Payroll module correctly.
  • Prepare payroll reports in ADP Reporting and HRB
  • Maintained Administration Guide for New Hire Orientation
  • Assist with various HR, Payroll and Accounting Projects as needed.
  • Preparation of I9 and EEO Audits
  • Verified all International Employees Personnel folders to ensure proper documentation is included.
  • Review of Contracts and verify compliance prior to processing
  • Order Management processing in Salesforce
  • Project Management of orders in Open Air

Confidential

Payroll Accountant Analyst

Responsibilities:

  • In-depth knowledge of the principles and techniques of payroll preparation, payroll related accounting practices and labor contracts
  • Extensive knowledge of payroll reconciliation, tracking and reporting
  • Handle responsibilities of processing tax deposits and quarterly tax returns as well as balancing master payroll
  • Perform the tasks of preparing and filing various bi-weekly, monthly, quarterly, and annual reports
  • Responsible for importing and exporting report from the accounting and payroll computer programs for further processing
  • Handle the tasks of updating and maintaining personal payroll files and databases of employees
  • Perform responsibilities of assisting employees, supervisors, and timekeepers with database training, payroll issues, and requests for payroll information on a regular basis
  • Handle the tasks of identifying payroll discrepancies and processes necessary corrections
  • Familiar with the regulatory standards, policies and procedures of payroll
  • Prepare payroll reports in ADP Reporting
  • ADP General Ledger interface to SAP accounting system.
  • Process all billing invoices in the SAP system.
  • Reconciliation of General Ledger Accounts
  • Support internal and external audits- Workers Compensation 401k Census
  • Assist with Accounts Receivable when needed, processing credit card payments
  • Maintain company’s Petty Cash fund
  • Coding of vendor invoices
  • Daily Cash Reconciliation of Bank Account

Confidential

Payroll & Human Analyst

Responsibilities:

  • Accurate and timely payroll processing of multi-state employees.
  • Process data entry of new hires and ensuring all appropriate documentation and approval is received.
  • Process employee maintenance changes to include: Compensation, department and employee transfers;
  • Maintains OSHA, new hire and termination logs priorities,
  • Completes reference checks and other necessary pre-employment paper work
  • Responsible for processing bi-weekly payroll for 4 locations using ADP
  • Maintenance and balancing of elective deductions such as 401k
  • Maintenance and balancing of insurance premium deductions.
  • Set up new employees in ADP Payroll and ADP Dealer Services.
  • Make approved changes to wages, benefits, and payroll deductions in ADP system.
  • Process monthly insurance billings for group benefits—health, life, and STD/LTD insurance.
  • Make adjustments to employees' vacation accruals in ADP system
  • Record ADP General Ledger Entries and posting of payroll expense in ADP Reflections system.
  • Day-to-day administrative tasks associated with employee benefit plans
  • Assistance with processing reference and background checks
  • Maintaining personnel file
  • Familiarity with FLSA, COBRA, ERISA, FMLA and related state and federal regulations
  • Assistance with direct hiring and personnel processing
  • Administration of benefits including medical/dental/vision/401K
  • Responsible for Open Enrollment and relationships with brokers, insurers and vendors
  • Coordinate new hire
  • Responsible for payment of on-line bills.

Confidential

Senior Payroll Specialist

Responsibilities:

  • Process multi state payroll for 36 of the 123 Dunkin Donuts owned by the Management Company
  • Team leader of 4 payroll specialist
  • Respond to Director, District Managers, and Store Manager phone calls and investigates researches, analyzes and resolves payroll, benefit accruals, and deferred compensation
  • Ensure all payroll data is delivered on a timely basis for proper review before transmission
  • Review all payroll data input pre and post transmission using the Kronos Timekeeper
  • Maintain payroll support and backup including payroll registers and copies of all entities' statutory tax filings
  • Processed I9 for prospects to ensure compliance of Homeland Security
  • Utilized the Kronos HR product to set all employees and maintain their personnel records.
  • Processed quarterly 941, State and State unemployment taxes
  • Respond to audit review inquiries (IRS and State)

Confidential

Payroll Specialist

Responsibilities:

  • Call Center Experience in inbound Client Service center servicing client in the North East and Great Lakes Region.
  • Multi state payroll rules, regulations and tax experience.
  • Review all payroll data input pre and post transmission
  • Manually enter the net pay slips for all employees into the employees’ bank account monthly
  • Maintain payroll support and backup including payroll registers and copies of all entities’ statutory filings
  • Perform internal control processes to ensure accuracy and timelines adhering to SOX compliance
  • Respond to audit review inquires (IRS and State)
  • Setup and maintenance of all Deferred Compensation calculations, Section 125 Café deductions and Benefit Accruals
  • Ensure compliance regarding the tracking of sick and vacation
  • Ensure commissions, bonuses, stock related entries are recorded correctly
  • Calculate and record additional statutory payments in a timely manner
  • Ensure the quarter and year-end processing and distribution of tax statements are handled timely and accurately
  • Respond to client phone calls and investigates, researches, analyzes, and resolves payroll, tax filing benefit accruals, deferred compensation routines such as taxable fringe benefits, Cobra Credit Subsidy, and Tuition Reimbursements

Confidential

Assistant Store General Manager

Responsibilities:

  • Hire and select individuals throughout the entire hiring process
  • Coach and develop a team of 35 effective lead associates
  • Take ownership for full implementation of Corporate programs and initiatives on merchandising, payroll management, and productivity
  • Evaluate and react to competition
  • Work with visual merchandising to create consistent marketing programs at store level
  • Lead email marketing campaigns to deliver relevant and timely content

Confidential

Senior Payroll Specialist

Responsibilities:

  • Ensure all payroll data is delivered in a timely basis for proper review before transmission
  • Review all payroll data input pre and post transmission
  • Manually enter the net pay slips for all employees into the employees’ bank account monthly
  • Maintain payroll support and backup including payroll registers and copies of all entities’ statutory filings
  • Respond to audit review inquires (IRS and State)
  • Setup and maintenance of all Deferred Compensation calculations
  • Ensure compliance regarding the tracking of sick and vacation
  • Ensure commissions, bonuses, stock related entries are recorded correctly
  • Ensure the quarter and year-end processing and distribution of tax statements are handled timely and accurately
  • Respond to client phone calls and investigates, researches, analyzes, and resolves payroll, tax filing benefit accruals, deferred compensation routines such as taxable fringe benefits, Cobra Credit Subsidy and Tuition Reimbursement
Confidential

Accounts Receivable Specialist

Responsibilities:

  • Responsible for ensuring accurate and timely billing
  • Collections and overdue account functions
  • Contact client to obtain payment status on past due accounts
  • Monitoring postings, billing and collection operations to ensure compliance
  • Act as a point of contact with the sales team & clients to resolve any pricing issues

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