Executive Assistant Resume Memphis, TN - Hire IT People

SKILLS:

Excellent skills Microsoft Office - Word, Excel, Outlook, PowerPoint Knowledge of Oracle for expense reporting and time cards Proficient with SAP, expense reports, purchasing, PO creation, vendor payments
Excellent ability to prioritize work assignments with little supervision
Excellent communication, organizational and discretionary skills
Ability to multi-task and adapt to a constantly changing and fast-paced environment

PROFESSIONAL EXPERIENCE:

Confidential, Memphis, TN

Executive Assistant

Responsibilities:

Managed extensive schedule and calendar for the CFO. Also for several months I supported the SVP and Treasurer as well.
Arranged extensive travel, both domestically and internationally, including all logistics and paperwork
Maintained extensive filing system
Prepared expense reports for the CFO, audited expenses for his direct reports and ensured accuracy of payments
Maintained Board of Director meeting documents
Regularly scheduled meetings with Confidential executives and members of the banking community
Assisted the CFO to prepare for Executive Committee meetings on a weekly basis
Attended regular monthly meetings with other senior level Confidential EAs to keep on top of current business issues
Maintained constant contact with assistants of direct reports reporting directly to the CFO to advise and exchange information

Confidential, McLean, VA

Chief Technology Officer

Responsibilities:

Office Manager Accounts Payable Coordinator
Maintained extensive contracts file system
Audited executive’s expense reports
Coordinated all Prematics Board meetings and maintained all Board documents Event planning
Worked with the deployment team to help with training for personnel in medical practices
Maintained office, including ordering office supplies, maintaining contracts for equipment, scheduled maintenance of office machinery, made sure offices were cleaned properly
I organized a move of our offices from one location to another in McLean, Virginia
Onboarded new employees and made sure all information was correct and accurate including work visas Event planning

Confidential, Dulles, VA

Executive Administrator

Responsibilities:

Maintains and manages extensive schedules and calendars for Confidential senior executives Generation of Purchase Orders and managing of vendor accounts and payments through SAP
Maintains departmental expenses and payment reports, including merger related expenses
Co - ordinates domestic and international video conferences
Prepares ad hoc PowerPoint presentations and Excel spreadsheets Scheduling of meetings with company executives and the financial community
Responsible for generating expense reports and accuracy of payments Audit expense reports for all direct reports before approval
Coordinates international and domestic meetings and conferences
Responsible for extensive domestic and international travel itineraries Event planning
Recruiting of outside individuals to participate in marketing focal groups
Managed an extensive filing system for all Confidential International Joint Ventures and entities
Coordinated off-site meetings and traveled with the Vice Chairman and his direct reports to events Received a Distinguished Performance rating from the Vice Chairman during my Annual Review
Took on the responsibility of a second group of executives at a substantial cost savings to the company

Confidential, Memphis, Tennessee

Planning Analyst

Responsibilities:

Designed, maintained and updated financial databases for the Confidential Sales and budget analysis coordinator for Confidential
Prepared and presented graphic displays regarding financial and budget forecasts